Web Based Videoconferencing Solution

Agency: UNIVERSITY OF MISSOURI COLUMBIA
State: Missouri
Type of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
  • R - Professional, Administrative and Management Support Services
Posted: May 12, 2022
Due: May 27, 2022
Publication URL: To access bid details, please log in.
22109

Description: Web Based Videoconferencing Solution

Closing Date/Time: May 27, 2022 2:00 PM

Buyer:
Heather Reed
Reedhr@umsystem.edu
573-882-9778


Documents

22109 Web Based Videoconferencing Solution.pdf

Attachment D ITSRQ.xlsx

Reviewed 2022-05-12

Attachment Preview

REQUEST FOR PROPOSALS
FOR
FURNISHING AND DELIVERY
OF
WEB BASED VIDEOCONFERENCING SOLUTION
FOR
THE CURATORS OF THE UNIVERSITY OF MISSOURI
ON BEHALF OF
THE MISSOURI RESEARCH AND EDUCATION NETWORK (MORENET)
RFP # 22109
DUE DATE: MAY 20, 2022
TIME: 2:00 PM CDT
Date Issued: April 21, 2022
THE CURATORS OF THE UNIVERSITY OF MISSOURI
Prepared by:
Heather Reed
Senior Business Services Consultant
University of Missouri Procurement
2910 LeMone Industrial Blvd
Columbia, MO 65201
RFP #22109
WEB BASED VIDEOCONFERENCING SOLUTION
INDEX
CONTENTS
Notice to Respondents
General Terms and Conditions & Instructions to Respondents
Detailed Specifications and Special Conditions
Proposal Form
Attachment A Supplier Diversity Participation Form
Attachment B Supplier Registration Information
Attachment C Data Breach Addendum (for reference only)
Attachment D Information Technology Security Requirements Questionnaire
Page 3
Page 4
Page 14
Page 26
Page 27
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Page 31
Excel
NOTICE TO RESPONDENTS
The University of Missouri requests proposals for the Furnishing and Delivery of Web Based
Videoconferencing Solution, RFP #22109 which will be received via email at reedhr@umsystem.edu, until
Friday, May 20, 2022 at 2:00 p.m. The University assumes no responsibility for any supplier’s on-time
receipt at the designated location for proposal opening.
In the event a Respondent chooses to use the Word version of the RFP to aid in preparation of its response,
the Respondent should only complete the response information. Any modification by the Respondent of
the specifications provided will be ignored, and the original wording of the RFP shall be the prevailing
document.
If you have any questions regarding the RFP, please send them to:
Heather Reed
University of Missouri Procurement
2910 LeMone Industrial Blvd
Columbia, Missouri 65201
reedhr@umsystem.edu
All questions regarding the RFP must be received no later than Wednesday, May 11, 2022 at 5:00 p.m.
CDT.
The University reserves the right to waive any informality in Request for Proposals and to reject any or all
Request for Proposals.
THE CURATORS OF THE UNIVERSITY OF MISSOURI
Prepared by:
Heather Reed
Senior Business Services Consultant
University of Missouri Procurement
2910 LeMone Industrial Blvd
Columbia, MO 65201
RFP#22109
Page 3
UNIVERSITY OF MISSOURI
REQUEST FOR PROPOSAL (RFP)
GENERAL TERMS AND CONDITIONS
&
INSTRUCTIONS TO RESPONDENTS
A. General Terms and Conditions
1. Purpose: The purpose of these specifications is to require the furnishing of the highest quality
equipment, supplies, material and/or service in accordance with the specifications. These
documents, and any subsequent addenda, constitute the complete set of specification
requirements and proposal response forms.
2. Governing Laws and Regulations: Any contract issued as a result of this RFP shall be
construed according to the laws of the State of Missouri. Additionally, the supplier shall
comply with all local, state, and federal laws and regulations related to the performance of the
contract to the extent that the same may be applicable.
3. Taxes: The supplier shall assume and pay all taxes and contributions including, but not limited
to, State, Federal and Municipal which are payable by virtue of the furnishing and delivery of
item(s) specified herein. Materials and services furnished the University are not subject to
either Federal Excise Taxes or Missouri Sales Tax.
4. Sovereign Immunity: The Curators of the University of Missouri, due to its status as a state
entity and its entitlement to sovereign immunity, is unable to accept contract provisions,
which require The Curators to indemnify another party (537.600, RSMo). Any indemnity
language in proposed terms and conditions will be modified to conform to language that The
Curators are able to accept.
5. Preference for Missouri Firms: In accordance with University policy, preference shall be given
to Missouri products, materials, services, and firms when the goods or services to be provided
are equally or better suited for the intended purpose. In assessing overall value, consideration
will be given to the extent to which proximity or Missouri preference of the supplier provides
potential advantages or reduction of risks. Firms are considered "Missouri firms" if they
maintain a regular place of business in the State of Missouri.
6. Appropriation: The Curators of the University of Missouri is a public corporation and, as such,
cannot create indebtedness in any one year (the fiscal year beginning July 1 to June 30) above
what they can pay out of the annual income of said year as set forth in 172.250, RSMo.
Therefore, if the University determines it has not received adequate appropriations, budget
allocations or income to enable it to meet the terms of this contract, the University reserves
the right to cancel this contract with 30 days’ notice.
RFP#22109
Page 4
7. Equal Opportunity and Non-Discrimination: In connection with the furnishing of equipment,
supplies, and/or services under the contract, the contractor and all subcontractors shall agree
not to discriminate against any recipients of services, or employees or applicants for
employment on the basis of race, color, religion, national origin, sex, age, disability, or veteran
status. The contractor shall comply with federal laws, rules, and regulations applicable to
subcontractors of government contracts including those relating to equal employment of
minorities, women, persons with disabilities, and certain veterans. Contract clauses required
by the United Sates Government in such circumstances are incorporated herein by reference.
8. Supplier Diversity Participation: The University of Missouri System is committed to and
supports supplier diversity as an essential part of the University’s mission and core values. To
qualify as a Diverse Supplier, the company must be at least 51% owned and controlled by
someone in one of the recognized groups (see below). These firms can be a sole
proprietorship, partnership, joint venture or corporation. Diverse suppliers should be certified
from a recognized certifying agency.
The University of Missouri recognizes the following groups:
o MBE (Minority Owned Business Enterprise)
African American
Asian American (including Pacific Asian and Subcontinent Asian)
Hispanic American
Native American
o WBE (Women Owned Business Enterprise)
o DVBE (Service-Disabled Veteran Owned Business Enterprise)
o VBE (Veteran Owned Business Enterprise)
o LGBT (Lesbian, Gay, Bisexual, Transgender)
o DBE (Disadvantaged Business Enterprise)
Tier 2 Diverse Supplier Spending and Reporting: The University strongly encourages Supplier
Diversity participation in all contracts for goods and services. Tier 2 spend is spend reported
by primary (non-diverse) suppliers of the University of Missouri who subcontract work to or
make purchases from a diverse supplier. Depending upon the contract, primary (non-diverse)
suppliers may be asked to submit Tier 2 information with Women and Diverse Owned
Companies. Suppliers have two options in reporting Tier 2 dollars depending on the terms on
the contract: Direct and Indirect. Definitions and further explanation of these options is
included in the Supplier Diversity Participation Form attached hereto.
Supplier Diversity Participation Form: If a respondent will be utilizing a diverse supplier as
part of this contract, they must indicate their Supplier Diversity participation levels on the
Supplier Diversity Participation Form included in this RFP (see Attachment A). The
Respondent must describe what suppliers and/or how the Respondent will achieve the
Supplier Diversity goals. Evaluation of proposals shall include the proposed level of Supplier
Diversity participation. Proposals that do not meet the participation requirements for
Supplier Diversity will not receive any of the points during proposal review.
RFP#22109
Page 5
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