Fire Alarm Inspections

Agency: UNIVERSITY OF MISSOURI COLUMBIA
State: Missouri
Type of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
  • S - Utilities and Training Services
Posted: May 6, 2022
Due: May 24, 2022
Publication URL: To access bid details, please log in.
22128

Description: Fire Alarm Inspections

Closing Date/Time: May 24, 2022 at 2:00 p.m. CT

Buyer:
Wade Jadwin
jadwinw@mst.edu
573-341-4049


Documents

22128 - Fire Alarm Testing - Missouri S&T.pdf

Reviewed 2022-05-06

Attachment Preview

University of Missouri (UM) Procurement
BID REQUEST NO.: 22128
TITLE: FIRE ALARM INSPECTIONS
ISSUE DATE: MAY 6, 2022
SOURCING CONTACT: Wade A. Jadwin
PHONE NO.: 573-341-4049
E-MAIL: jadwinw@mst.edu
BID DUE DATE: MAY 24, 2022 AT 2:00 PM CST
MAILING INSTRUCTIONS: Print or type Bid Request No. and Due Date on the envelope. Bids are to be
contained in a sealed envelope and mailed or hand delivered to the address below by the due date and time
noted above. FAXED OR E-MAILED BID RESPONSES WILL NOT BE CONSIDERED. The University assumes no
responsibility for any bidder’s on-time receipt at the designated location for bid opening.
RETURN BID TO: University of Missouri Procurement
Attention: Wade A. Jadwin – Strategic Sourcing Specialist
1201 North State Street – Suite G5C
Rolla, MO 65409
You are invited to submit a bid on the items or services specified. All bids must be made on this form and shall be subject
to the terms and conditions included herein. Bidder offers and agrees to furnish and deliver the items or perform the
services upon which prices are quoted herein. Any quotations sent to the University of Missouri prior to this request for bid
are void and will not be considered.
The bidder agrees the language of this bid document shall govern in the event of a conflict with supplier’s bid response.
The bidder further agrees that upon receipt of an authorized purchase order from the University of Missouri or when a
Notice of Award is signed and issued by an authorized official of the University of Missouri, a binding contract shall exist
between the bidder and The Curators of the University of Missouri.
If you have any questions regarding the RFB, please send them to:
Wade A. Jadwin, Strategic Sourcing Specialist
University of Missouri Procurement
1201 North State Street – Suite G5C
Rolla, MO 65409
jadwinw@mst.edu
All questions regarding the RFB must be received no later than May 16, 2022 at 2:00 PM CST.
The University reserves the right to waive any informalities in Request for Bids and to reject any or all bids.
RFB #22128 – Fire Alarm Inspection
Page | 1
AUTHORIZED BIDDER REPRESENTATION
Authorized Signature
Date
Printed Name
Title
Company Name
Mailing Address
City, State, Zip
Phone No.
Federal Employer ID No.
Fax No.
E-Mail Address
Number of calendar days delivery after receipt
of order:
_____________________________
Payment Terms:
______________________ Note: Net 30 is default. Early pay
discounts encouraged.
Select Payment Method:
SUA
ACH
Check
Circle one: Individual
Partnership Corporation
If a corporation, incorporated under the laws of the State of____________________
Licensed to do business in the State of Missouri? ____yes _____no
Maintain a regular place of business in the State of Missouri? _____yes _____no
This signature sheet must be returned with your bid.
RFB #22128 – Fire Alarm Inspection
Page | 2
BID REQUEST AND BID CONDITIONS
This Bid Request and Bid is made upon and subject to the following conditions, all of which are accepted by bidder. Upon acceptance by
University, this Bid Request and Bid and the University Purchase Order issued thereon shall constitute the contract for furnishing the
items described in the bid in strict conformity with the contract instruments.
1. No oral explanation regarding the meaning of the specifications will be made, and no oral interpretation will be given before the
award of the contract. If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of any part
of the specifications or any other proposed contract documents, they may submit to the University a written request for an
interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the
proposed documents will be made by addendum duly issued or delivered to each person receiving a set of such documents. The
University will not be responsible for any other explanation or interpretations of the proposed documents.
2. The University reserves the right to reject any and all bids and to waive any informality in bids.
3. Whenever the name of a manufacturer or vendor is mentioned herein and words "or equal" do not follow, it shall be deemed that
the words "or equal" shall follow such designation unless the context specifies "no substitution". University assumes that items bid
as equal are equal. University reserves the right to return at the bidder's expense all items that are furnished which are not
acceptable as equals to items specified by the Bid Request and Specifications, and supplier agrees to replace such items with
satisfactory items at the original bid price.
4. Unless it is so noted on the bid it will be deemed that the article furnished is that designated. If the supplier proposes to furnish an
item of a different manufacturer or supplier other than the one specified on the face hereof, the manufacturer or supplier of the
substituted items shall be noted and complete descriptive literature describing the items to be substituted must accompany the
bid.
5. All items bid shall be new unless otherwise specified by the University.
6. Bidder agrees to unconditionally guarantee all items bid upon against defects in material and workmanship for a period of one year
from the date of acceptance by the University unless otherwise specified.
7. Materials and services furnished the University are not subject to either Federal Excise Taxes or the Missouri Sales Tax. Exemption
certificates will be furnished on request.
8. Prices quoted are to be firm and final, and prices shall be stated in units of quantity specified with packing and drayage charges
included.
9. Shipments shall be marked as directed on the Purchase Order.
10. All deliveries shall be made FOB Destination with freight charges fully included and prepaid. C.O.D. shipments will not be accepted.
The seller must pay and bear all freight charges.
11. The University will not be responsible for articles or services furnished without a Purchase Order.
12. Risk of loss or damage to the goods prior to the time of their receipt and acceptance by the University is upon the supplier.
13. All invoices and correspondence shall show the Purchase Order Number. All invoices must contain full descriptive information on
items or service furnished. Separate invoices shall be rendered for each order and forwarded to the University.
14. Supplier agrees to defend, protect, and save the University harmless from all claims and actions arising out of patent infringement.
15. University reserves the right to cancel all or any part of orders if shipment is not made as promised. Supplier shall notify the
University if shipment cannot be made as promised. Time of proposed delivery must be stated in definite terms in the space
provided.
16. The bidder hereby guarantees that no article listed herein is adulterated or misbranded within the meaning of the Federal Food,
Drug and Cosmetic Act or an article which may not, under the provisions of Federal Law, be introduced into interstate commerce.
17. Samples, when required, are to be furnished prior to the date specified for receipt of bids.
18. In case of any doubt or difference of opinion as to the items to be furnished hereunder or the quality thereof, the decision of the
UM Chief Procurement Officer shall be final and binding upon both parties.
19. The University reserves the right to award an order to the lowest aggregate bidder for all items or on an item basis, or a group of
like items, whichever is found to be in the best interest of the University. If a split award is not acceptable to a bidder, it must be
stated in the bid response.
20. In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability, responsibility,
previous work, the financial standing of the bidder or bidders; the amount of other work being carried on by the bidder; the quality,
efficiency, and construction of the equipment proposed to be furnished; the period of time within which the equipment is to be
furnished and delivered; and the necessity of prompt delivery of the items herein described. The inability of any bidder to meet the
requirement mentioned above may be cause for rejection of his bid.
21. In the event time and materials are a portion of this bid, the University reserves the right to audit supplier's records concerning this
bid.
RFB #22128 – Fire Alarm Inspection
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22. All items or services to be furnished hereunder shall meet all applicable State and Federal requirements of the Occupational Safety
and Health Standard. All alleged violations and deviations from said State and Federal regulations or standards of the items of
services to be furnished hereunder, must be set forth on the Bid Form at the time of submission of the bid. Or if at any later date
the items or services contained herein shall not meet all applicable state and federal requirements after the bidder is awarded the
contract hereunder, the bidder must notify UM Procurement immediately in writing.
23. The University serves from time to time as contractor for the United States Government. Accordingly, the provider of goods and/or
services shall comply with federal laws, rules, and regulations applicable to subcontractors of government contracts including those
relating to equal employment opportunity and affirmative action in the employment of minorities (Executive Order 11246), women
(Executive Order 11375), persons with disabilities (29 USC 706 and Executive Order 11758), and certain veterans (38 USC 4212
formerly [2012]) contracting with business concerns with small disadvantaged business concerns (Publication L. 95-507). Contract
clauses required by the Government in such circumstances are incorporated herein by reference.
24. As required by Section 508 of the Rehabilitation Act (36 C.F.R., Pt. 1194) and other state and federal laws, the University requires
that all products provide equivalent ease of use for individuals with disabilities as for non-disabled individuals. To fulfill this
obligations, Bidder shall: (1) ensure that all products comply with the Web Content Accessibility Guidelines (WCAG); (2) provide the
University with an Accessibility Conformance Report: (3) respond promptly to accessibility complaints or reported deficiencies at no
cost to the University; and (4) indemnify and hold the University harmless in the event of any claims arising from inaccessibility.
25. Bidder certifies to the best of its knowledge and belief that it and its principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency in
accordance with Executive Order 12549 (2/18/86).
26. If this bid involves health care services or products, the Bidder agrees to maintain, and will further assure such compliance by its
employees or subcontractors, the confidential nature of all information which may come to Bidder with regard to patients of the
University. All services provided pursuant to this bid shall be provided in accordance with all applicable federal and state laws,
including The Health Insurance Portability and Accountability Act of 1996, Public Law 104-191, sections 261-264, the Administrative
Simplification sections and the regulations promulgated pursuant thereto and regulations of the Joint Commission on
Administration. Bidder represents that Bidder is not currently excluded or threatened with exclusion from participating in any
federal or state funded health care program, including Medicare and Medicaid. Bidder agrees to notify the University of any
imposed exclusions or sanctions covered by this representation.
27. If the contract resulting from this bid involves the acquisition of disposal of services, supplies, information technology, or
construction and has a total potential value of $100,000 or more, and if awarded supplier is a company with ten (10) or more
employees, then Supplier certifies that it, and any company affiliated with it, does not boycott Israel and will not boycott Israel
during the term of this Contract. In this paragraph, the terms “company” and “boycott Israel” shall have the meanings described in
Section 34.600 of the Missouri Revised Statutes.
28. Any contract issued as a result of this RFB shall be construed according to the laws of the State of Missouri. Additionally, the
awarded supplier shall comply with all local, state, and federal laws and regulations related to the performance of the contract to
the extent that the same may be applicable.
29. In accordance with University policy, preference shall be given to Missouri products, materials, services, and firms when the goods
or services to be provided are equally or better suited for the intended purpose. In assessing overall value, consideration will be
given to the extent to which proximity or Missouri preference of the supplier provides potential advantages or reduction of risks.
Firms are considered “Missouri firms” if they maintain a regular place of business in the State of Missouri.
30. In connection with the furnishing of equipment, supplies, and/or services as a result of this bid, the contractor and all
subcontractors shall agree not to discriminate against any recipients of services, or employees or applicants for employment on the
basis of race, color, religion, national origin, sex, age, disability or veteran status. The contractor shall comply with federal laws,
rules, and regulations applicable to subcontractors of government contracts, including those relating to equal employment of
minorities, women, persons with disabilities, and certain veterans. Contract clauses required by the United States Government in
such circumstances are incorporated herein by reference.
31. Due to the changing nature of the COVID-19 pandemic, awarded supplier will monitor and comply with CDC and other federal, state
and local guidance; modifications to University operating procedures; and directives of University relating to protection of the
health and safety of the University community.
NOTIFICATION TO UNIVERSITY IN EVENT OF POSITIVE COVID-19 CASE: In the event any of the successful Contractor’s personnel who
have or are presently performing services for the University of Missouri (a) tests positive for COVID-19, or (b) has been in close contact
with someone that tests positive for COVID-19, the successful Contractor shall immediately notify the University designated contact,
and take immediate action to quarantine such person and any other Contractor Personnel who may have come in contact with the
person testing positive for COVID-19, and assist University in identifying any other persons on the University campus who may have
come in contact with such person. Contractor must clean and disinfect all areas any infected person may have contacted on
RFB #22128 – Fire Alarm Inspection
Page | 4
University’s campus, and any cleaning or sanitation costs resulting from a positive COVID-19 test of Contractor personnel are the sole
cost and responsibility of Contractor.
32. Suppliers shall refrain in offering any offers of gifts to the University and all University of Missouri employees in accordance with
University of Missouri Policy, #26301, Suppliers.
33. The University reserves the right, in its best interest as determined by the University, to cancel the contract by giving written notice
to the Supplier thirty (30) days prior to the effective date of such cancellation.
34. Preferred settlement method is through the use of Electronic Accounts Payable solutions. Payment terms associated with
these forms of payment will be issued as net 30 after the date of invoice. Payment terms associated with settlement by check will
be net 30 days. Cash discounts for prompt payment may be offered but they will not be considered in determination of award unless
specifically stated in the Detailed Specifications and Special Conditions. The University may withhold payment or make such
deductions as may be necessary to protect the University from loss or damage on account of defective work, claims, damages, or to
pay for repair or correction of equipment or supplies furnished hereunder. Payment may not be made until satisfactory delivery and
acceptance by the University and receipt of correct invoice have occurred. For consulting services and/or contract labor services
performed for MU Health Care, the hourly rate and the number of hours worked must be included in the agreement and/or on the
invoice submitted. Payment may not occur unless this information has been provided. The University encourages suppliers to opt
into its Single-Use Account (SUA) credit card program for payment of invoices. The SUA is an electronic, credit card-based payment
solution that acts like a check. It provides a single 16-digit virtual account number for each payment. Similar to a check, the credit
limit on each SUA is set to the specific payment amount. Payment terms for Suppliers who participate in the SUA program are Net 0
as opposed to the standard Net 30 terms. No additional fees shall be charged for the use of University credit cards.
35. The intended coverage of this RFB, and any contract resulting from this solicitation, shall be for the use by all faculty, staff, students,
departments, locations, and affiliates of the University of Missouri, including MU Health Care. The University of Missouri System
seeks to make the terms and prices of this bid available to other public entities and higher education institutions. Extension of the
terms and prices to any or all other higher education institutions and public entities is at the discretion of bidders and shall not be
considered in the award of this bid. The bidder shall further understand and agree that participation by other higher education
institutions and public entities is discretionary on the part of these institutions, and the University of Missouri System bears no
financial responsibility for any payments due the supplier by such entities, nor will the University be responsible for contract
administration other institutions.
RFB #22128 – Fire Alarm Inspection
Page | 5
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