TAC 1202 Animal Shelter Operations

Agency: City of Tulsa
State: Oklahoma
Type of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Posted: Feb 13, 2020
Due: Mar 18, 2020
Solicitation No: TAC 1202
Publication URL: To access bid details, please log in.
bid # Response Deadline Description
TAC 1202 (0) 3/18/2020 Animal Shelter Operations

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City of Tulsa
Finance Department
Request for
Competitive Sealed Proposal
TAC -1202
Animal Shelter Operations
NIGP Commodity Code(s):
962-06-00 Animal Care, Animal Health, Animal Shelter, Animal Production
(Breeding), Animal Training Services, etc. (Including Pet Services, All Types)
962-10-00 Animal Trapping Services
962-25-00 Disposal and Removal, Dead Animals
Submit proposals (sealed) to:
Deputy City Clerk
City of Tulsa
175 E. 2ND St.
Suite 260
Tulsa, OK 74103
Table of Contents
I. STATEMENT OF PURPOSE: ........................................................................1
II. INSTRUCTIONS FOR SUBMITTING A PROPOSAL:....................................1
A. GENERAL REQUIREMENTS .............................................................................................. 1
B. GENERAL NOTIFICATIONS ............................................................................................... 2
III. CONTEXT:..................................................................................................3
IV. SCOPE OF WORK: ....................................................................................4
A. COORDINATION WITH CITY PERSONNEL AND THE ANIMAL WELFARE
COMMISSION...................................................................................................................... 5
B. FACILITIES DEVELOPMENT AND EXPANSION ............................................................... 5
C. MAINTENANCE AND ENHANCEMENT OF PROFESSIONAL RELATIONSHIPS ............ 5
D. SHELTER SERVICES ......................................................................................................... 6
E. MEDICAL SERVICES .......................................................................................................... 7
F. PUBLIC SERVICES ............................................................................................................. 7
G. ADMINISTRATIVE SERVICES............................................................................................ 9
V. DELIVERABLES: ........................................................................................9
VI. RESPONDENT AND PROPOSAL REQUIREMENTS ..............................10
VII. EVALUATION OF PROPOSALS: .............................................................10
VIII. TIME FRAME FOR REVIEW: ...................................................................10
IX. AWARD OF PROPOSALS:.......................................................................10
X. MISCELLANEOUS:...................................................................................11
INTEREST AFFIDAVIT.......................................................................................13
NON-COLLUSION AFFIDAVIT...........................................................................14
AFFIDAVIT OF CLAIMANT ................................................................................15
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA/AMENDMENTS...............16
RESPONDENT INFORMATION SHEET ............................................................17
PRICE SHEET SUMMARY.................................................................................18
CITY OF TULSA GENERAL CONTRACT TERMS.............................................19
ii
I. STATEMENT OF PURPOSE:
With this Competitive Sealed Proposal (CSP) request, the City of Tulsa (City) seeks
one or more community partners to operate some, or all, of the City’s Animal
Welfare System.
Partner proposals will be evaluated and compared to a City Team proposal for
improved performance, in a managed competition framework.
II. INSTRUCTIONS FOR SUBMITTING A PROPOSAL:
A. General Requirements
1. The proposal must be received by 5:00 p.m. on Wednesday, March
18, 2020, Central Daylight Time. Proposals must be sealed in an
envelope or box clearly labeled “TAC1202 Animal Shelter
Operations”.
Proposals arriving late will be returned unopened.
2. Proposals must be delivered sealed to:
Deputy City Clerk
City of Tulsa
175 E. 2nd St.
Suite 260
Tulsa, OK 74103
3. All interested Respondents (Sellers) are required to register with the
Buyer, in order to receive updates, addenda or any additional
information required. The City is not responsible for any failure to
register.
4. Inquiries to the Buyer requesting clarification regarding this CSP
request or the content herein must be made via e-mail and must be
received prior to the end of the business day on March 2, 2020.
Terry Thomas, Senior Buyer
tthomas@cityoftulsa.org
Any questions regarding this CSP request will be handled as promptly
and as directly as possible. If a question requires only clarification of
CSP request instructions or specifications, it will be handled via e-
mail, or verbally. If any question results in material changes or
additions to the CSP request, those changes or additions will be
forwarded to all registered Respondents as quickly as possible by
addendum.
5. Respondents shall designate a contact person, with appropriate
contact information, to address any questions concerning a proposal.
Respondents shall also state the name and title of individuals who will
make final decisions regarding contractual commitments and have
legal authority to execute a contract on the Respondent's behalf.
6. Proposals will be opened on the morning after the due date, at
8:30am, at the:
1
Standards, Specifications, and Awards Committee Meeting
175 East 2nd Street, 2nd Floor
City Council Chamber
7. Mandatory Pre-proposal Meeting: Attending one of the two pre-
proposal meetings is required for a response to be considered for
award.
The meetings will be held at the City of Tulsa Animal Shelter, 3031 N
Erie Ave, Tulsa, Oklahoma 74115
The meetings are scheduled for:
Wednesday, February 26, 2020, at 10:30 AM Central Standard Time
and,
Monday, March 02, 2020, at 1:30 PM Central Standard Time.
B. General Notifications
1. With this Competitive Sealed Proposal request, the City reserves the
right to do the following:
a. To conduct oral or written discussions with Respondents,
after proposals are received, concerning technical and Price aspects of
the proposals and/or to allow Respondents to revise their proposals,
including Price;
b. To evaluate, after proposals are received, the relative
abilities of Respondents to perform, including their technical or
professional experience and/or expertise;
c. To conduct a comparative evaluation, after proposals are
received, of the differing Price, service, quality, contractual factors,
technical content and/or technical and performance capability of the
proposals;
d. To negotiate mutually agreeable terms, except for price, in
a contract;
2. The City of Tulsa notifies all possible Respondents that no person
shall be excluded from participation in, denied any benefits of, or
otherwise discriminated against in connection with the award and
performance of any contract on the basis of race, religious creed,
color, national origin, ancestry, physical disability, sex, age, ethnicity,
or on any other basis prohibited by law.
3. All Respondents shall comply with all applicable laws regarding equal
employment opportunity and nondiscrimination.
4. All Respondents shall comply with the Americans with Disabilities Act
(ADA) and all proposals and any subsequent contract shall include
the following statement:
“Contractor shall take the necessary actions to ensure its
operations in performance of this contract and its
2
employment practices are in compliance with the
requirements of the Americans with Disabilities Act.”
It is understood that the program of the Respondent is
not a program or activity of the City of Tulsa. The
Respondent agrees that its program or activity will
comply with the requirements of the ADA. Any costs of
such compliance will be the responsibility of the
Respondent. Under no circumstances will the
Respondent conduct any activity which it deems to not
be in compliance with the ADA.
5. Although it is the City’s intent to choose only the most qualified
Respondents to interview, the City reserves the right to choose any
number of qualified finalists for interview and/or final selection.
6. This Competitive Sealed Proposal request does not commit the City of
Tulsa to pay any costs incurred in the submission of a proposal or the
costs incurred in making necessary studies and designs for
preparation thereof, or contract for service or supplies.
III. CONTEXT:
The City of Tulsa’s animal welfare system operates under considerable legal,
financial, and practical constraints. Notwithstanding these limitations, the City –
along with numerous community partners – has made strides over the last
decade to transform our outmoded system of animal control to a more modern
system of animal welfare.
Intakes at the shelter and euthanasia rates are down, and live releases are up.1
1 Intake includes domestic pets and wildlife from City of Tulsa and Tulsa County Sheriff's Office. Live release
includes return to owner, adoption, release to rescues and other agencies, release to habitat/wildlife.
3
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