THE UNIVERSITY OF NORTHERN IOWA
CEDAR FALLS, IA
Request for Proposal (“RFP”) #Q9390
Request for Parking Administration and Revenue System (PARS)
University of Northern Iowa
103 Gilchrist Hall
Cedar Falls, IA 50614-0008
Written questions, requests for clarification and
suggested changes are due from bidders
Written responses to questions, requests for
clarification and suggested changes
Electronic and hardcopy proposals due
Potential Online Presentations
Anticipated contract notification
Wednesday, December 19, 2018
Thursday, January 3, 2019 5:00pm CST
Tuesday, January 8, 2019 3:00pm CST
Thursday, January 17, 2019 3:00pm CST
Thursday, February 28, 2019
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TABLE OF CONTENTS
Proposal Instructions and Conditions
Terms and Conditions of the Contract
Specifications - Scope of Work
Proposal Compliance Form
Please note: an electronic version of this Request for Proposal can be downloaded from:
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Proposal Instructions and Conditions
1.1 Purpose of RFP
The University of Northern Iowa (also referred to as “University” or “UNI”) is requesting proposals from reputable
companies to provide a Parking Administration and Revenue System, hereafter may also be referred to as the “system
The University reserves the right to make a single award to one company or to make multiple awards in those areas of
business that deem to be in the best interest of the University, or make no award, at the sole discretion of the
The University has listed general criteria that will be used in evaluation; however, these criteria should not limit your
creativity in preparing a proposal. Each Company is expected to submit a fully detailed and complete proposal, which
adequately describes the advantages and benefits the University would realize through acceptance.
1.2 Description of the University of Northern Iowa
The University of Northern Iowa, located in Cedar Falls, Iowa was founded in 1876. Today, the campus covers 940
acres and consists of five colleges: Business Administration; Education; Social and Behavioral Sciences; Humanities,
Arts and Sciences; and Graduate College. Approximately 11,907 undergraduate and graduate students are currently
enrolled. The University employs approximately 2,500 faculty and staff, and 4,500 student employees on an annual
The UNI Department of Public Safety (also referred to at the DPS) currently uses an in-house parking management
system and third party citation hardware/software to issue tickets and pass them into the in-house system. The DPS
currently oversees approximately 8,700 parking spaces, including over 300 metered stalls, and issues over 11,000
parking permits to student, faculty, staff and visitors annually.
1.3 RFP Contact/Representatives: All inquiries or requests for clarification or interpretation or to notify the
University of errors or omissions relating to this Request must be directed to the DESIGNATED CAMPUS
CONTACT: (This is the only person that respondents may speak to, unless specifically approved by the UNI Contact
below, until the award of a contract).
122 Lang Hall
University of Northern Iowa
Cedar Falls, Iowa 50614-0003
1.4 Proposal Clarification: Any and all questions regarding this Request for Proposal should be submitted via
email to UNI_Procurement_Services@uni.edu by Thursday, January 3, 2019 5:00pm CST. Responses to questions
will be made available in the form of an official addendum by Tuesday, January 8, 2019 at 3:00pm CST. The
official addendum will be added to the UNI Contract proposal website under RFP Q9390. Written answers included
in the Request for Proposal Addendum will be binding.
1.5 Pre-Bid Conference: No Pre-Bid Conference. Please address all questions via email per section 1.4 above.
1.6 Proposal Submission
Proposals submitted must be comprehensive by including all products, services and costs necessary to meet
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the requirements of this request. Content order and instructions for proposals are outlined in chapter IV, “Proposal
Content” (p. 14). Responses are to be submitted in a sealed envelope (when applicable), box or package labeled
‘RFP Q9390’. Proposals must be received by Procurement Services, 103 Gilchrist Hall, Cedar Falls, Iowa 50614-
0008, by 3:00 P.M., CST, on Thursday, January 17, 2019. Any proposal received after the time specified for the
receipt of proposals may not be considered and may be returned unopened to the sender as non-responsive.
Electronic responses can be submitted by email to UNI_Procurement_Services@uni.edu or by including a flash
drive with the package containing the hard copies.
Two (2) original hard copies and one (1) electronic copy of the proposal are to be submitted to Procurement
Services in response to this RFP. The original printed version of your offer must be shipped to and received
by the above RFP Contact/Representatives.
1.7 Company Confirmation Each Company, by submitting a proposal, acknowledges its representatives have:
1.7.1 Read and completely understood the proposal documents contained in this RFP.
1.7.2 Based their proposal upon the requirements described in the proposed Contract Documents.
1.7.3 Caused the proposal to be signed by an authorized representative.
1.8 Receipt and Opening of Proposals
1.8.1 UNI reserves the right to accept or reject any or all proposals and to waive any irregularities,
technicalities, or informalities in proposals if such waiver does not substantially change the offer or provide
an unfair competitive advantage to any Company. UNI reserves the right to request additional documents or
proposal clarifications after the due date and time for proposal submission.
1.8.2 No proposals submitted by use of oral, telephonic, or facsimile methods, nor any modifications to
previously submitted proposals made by any of these methods, will be considered. If a proposal is sent by
mail, Company should make reasonable allowance for the time required for such transmission.
1.8.3 Company's legally authorized representative (Officer of Company) shall sign the proposal. The
official name, address, telephone, fax number and email addresses are to be stated on the proposal
1.8.4 No responsibility will be attached to any person for premature opening of a proposal not properly
1.8.5 The laws of the State of Iowa require the contents of all proposals be placed in the public domain
and be open to inspection by interested parties. Proposals will be available for public viewing after a
contract has been finalized with the awarded Company. Trade secrets or proprietary information that are
recognized as such and are protected by law may be withheld, if clearly identified as such in the proposal
unless disclosure is required by a court order. Proposals marked entirely confidential or proprietary may be
rejected. Pricing information, management fees, financial arrangements, and other offers cannot be
considered proprietary information.
Failure to list all proprietary sections of the submitted proposal in the space provided on the Form of
Proposal, shall relieve UNI personnel from any responsibility, should such information be viewed by
the public, a competitor, or in any way be released.
1.8.6 All opened proposals become the property of UNI and will not be returned to the Company.
1.8.7 Prior to the date and time designated for receipt of proposals, proposals submitted early may be
withdrawn only by written notice to the RFP representative. Such notice must be received by the
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representative prior to the designated date and time for receipt of proposals.
1.8.8 Prices and Terms shall remain firm for acceptance for ninety calendar days after the proposal
submission date. No proposal may be modified or withdrawn during this 90-calendar days period.
1.8.9 All erasures or corrections are to be initialed by the person(s) signing the proposal.
1.8.10 Failure to comply with the requirements of this RFP or evidence of unfair bidding procedures may be
cause for rejection of the proposal. Failure to supply information requested may also be cause for rejection of
the RFP as being non-responsive.
1.9 Prerogatives of the University
This solicitation does not commit the University to award a contract or to pay any costs incurred in the preparation of
a proposal and submission of proposals, costs incurred in making necessary studies for the preparation of proposals,
or any travel or personnel expenses associated with trips to UNI. The University reserves the right to accept or reject
any or all proposals received; to negotiate with any qualified respondent or respondents; or to cancel, in part or in its
entirety, this RFP.
1.10 Short List Companies/Negotiations
Upon completion of proposal review, evaluation, and scoring, UNI reserves the right to identify a shortlist of
companies who will best serve the University. This group of companies may be asked to give an onsite presentation
to the University RFP evaluation committee and other UNI representatives. The University reserves the right to
conduct negotiations/multiple rounds of negotiations until the University reaches satisfaction that a competitive and
mutually beneficial contract can be awarded to the most responsive Company(s). During these negotiations, UNI
reserves the right to accept revisions of proposals and negotiate price. Negotiations will be structured to safeguard
information and ensure that all Companies in the competitive range are treated fairly.
Any and all interpretations, corrections, revisions, and amendments shall be issued by UNI Procurement Services to
all known holders of proposed Contract Documents in the form of written addenda. Except for addenda modifying
the proposal due date or canceling the Request for Proposal, such addenda shall be issued so as to be received at least
three (3) days prior to the time set for receipt of proposals. All addenda so issued shall become part of the Contract
Documents and shall be acknowledged in the Form of Proposal.
1.12 Qualification of Company
1.12.1 UNI shall make such investigations as deemed necessary to determine the ability of Company to
provide the expected services.
1.12.2 UNI reserves the right to reject any proposal if the evidence submitted by, or investigation of, such
Company fails to satisfy UNI, or that said Company is not properly qualified to carry out the obligations
1.12.3 UNI reserves the right to award based on the proposal(s) determined to be in its best interest.
1.12.4 Company must be licensed to do business in the State of Iowa and comply with all applicable laws and
1.12.5 Company shall procure all necessary permits and licenses and abide by all applicable laws,
regulations and ordinances of all federal, state, and local governments in which work under this contract is
performed. Company shall pay any sales, use, personal property and other taxes arising out of this contract
and the transaction contemplated hereby. Any other taxes levied upon this contract, the transaction, or the
equipment or services delivered pursuant hereto shall be the responsibility of Company.
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