Design and Construction Cost Estimating & Scheduling Services

Agency: VirginiaTech
State: Virginia
Type of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
  • R - Professional, Administrative and Management Support Services
Posted: Sep 10, 2019
Due: Oct 7, 2019
Solicitation No: 0059696
Publication URL: To access bid details, please log in.
download bid/rfp number addendum description bid/rfp opening date and hour
Yes 0059696 Addendum 1
Design and Construction Cost Estimating & Scheduling Services
Oct 7th 2019
3:00 p.m.

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Request for Proposal # 0059696
For
Design and Construction Cost Estimating &
Scheduling Services
September 9, 2019
Note: This public body does not discriminate against faith-based organizations in accordance with
the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited by state law relating to discrimination
in employment.
RFP 0059696
GENERAL INFORMATION FORM
QUESTIONS: All inquiries for information regarding this solicitation should be directed to: Kim Widrig,
Procurement Officer Phone: (540) 231-5240 e-mail: kdcromer@vt.edu.
DUE DATE: Proposals will be received until Monday, October 7th 2019 at 3:00 PM. Failure to submit
proposals to the correct location by the designated date and hour will result in disqualification.
ADDRESS: Proposals should be mailed or hand delivered to: Virginia Polytechnic Institute and State
University (Virginia Tech), Procurement Department (MC 0333) North End Center, Suite 2100, 300
Turner Street NW, Blacksburg, Virginia 24061. Reference the due date and hour, and RFP Number in
the lower left corner of the return envelope or package.
Please note that USPS is delivered to a central location and is not delivered directly to
Procurement. Allow extra time if sending proposal via USPS. It is the vendor’s responsibility
to ensure proposals are received in the Procurement office at the appropriate date and time for
consideration.
PRE-PROPOSAL CONFERENCE: A pre-proposal conference will be held on Thursday, September
19th 2019 at the Sterrett Building Classroom on the Campus of Virginia Tech. See section X, Optional
Pre-proposal Conference, for additional information.
TYPE OF BUSINESS: (Please check all applicable classifications). If your classification is certified by
the Virginia Department of Small Business and Supplier Diversity (SBSD), provide your certification
number: ___________. For assistance with SWaM certification, visit the SBSD website at
http://sbsd.virginia.gov/ .
____ Large
____
Small business – An independently owned and operated business which, together with
affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less
averaged over the previous three years. Commonwealth of Virginia Department of Small
Business and Supplier Diversity (SBSD) certified women-owned and minority-owned business
shall also be considered small business when they have received SBSD small business
certification.
____
Women-owned business – A business concern that is at least 51% owned by one or more
women who are U. S. citizens or legal resident aliens, or in the case of a corporation,
partnership, or limited liability company or other entity, at least 51% of the equity ownership
interest is owned by one or more women who are citizens of the United States or non-citizens
who are in full compliance with the United States immigration law, and both the management
and daily business operations are controlled by one or more women who are U. S. citizens or
legal resident aliens.
____
Minority-owned business – A business concern that is at least 51% owned by one or more
minority individuals (see Section 2.2-1401, Code of Virginia) or in the case of a corporation,
partnership, or limited liability company or other entity, at least 51% of the equity ownership
interest in the corporation, partnership, or limited liability company or other entity is owned by
one or more minority individuals and both the management and daily business operations are
controlled by one or more minority individuals.
Construction Scheduling &
Cost Estimation
[RFP #]
2
COMPANY INFORMATION/SIGNATURE: In compliance with this Request For Proposal and to all the
conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees
to furnish the goods or services in accordance with the attached signed proposal and as mutually
agreed upon by subsequent negotiation.
FULL LEGAL NAME (PRINT)
(Company name as it appears with your Federal
Taxpayer Number)
FEDERAL TAXPAYER NUMBER (ID#)
BUSINESS NAME/DBA NAME/TA NAME
(If different than the Full Legal Name)
BILLING NAME
(Company name as it appears on your invoice)
PURCHASE ORDER ADDRESS
PAYMENT ADDRESS
CONTACT NAME/TITLE (PRINT)
E-MAIL ADDRESS
TELEPHONE
NUMBER
TOLL FREE TELEPHONE
NUMBER
FAX NUMBER TO
RECEIVE
E-PROCUREMENT
ORDERS
I acknowledge that I have received the following addendums posted for this solicitation.
1 _____ 2 _____ 3 _____ 4 _____ 5_____ 6_____ (Please check all that apply)
Is any member of the firm an employee of the Commonwealth of Virginia who has a personal
interest in this contract pursuant to the Code of Virginia, 2.2 – 3102 - 3112
YES____________ NO_____________
SIGNATURE ____________________________________ Date: _________________________
01/28/2019
Construction Scheduling &
Cost Estimation
[RFP #]
3
I.
PURPOSE:
The purpose of this Request for Proposal (RFP) is to solicit proposals to establish a contract
through competitive negotiations for Design and Construction Cost Estimating and Scheduling
Services by Virginia Polytechnic Institute and State University (Virginia Tech), an agency of the
Commonwealth of Virginia.
II. SMALL, WOMAN-OWNED AND MINORITY (SWAM) BUSINESS PARTICIPATION:
The mission of the Virginia Tech supplier opportunity program is to foster inclusion in the university
supply chain and accelerate economic growth in our local communities through the engagement
and empowerment of high quality and cost competitive small, minority-owned, women-owned, and
local suppliers. Virginia Tech encourages prime suppliers, contractors, and service providers to
facilitate the participation of small businesses, and businesses owned by women and minorities
through partnerships, joint ventures, subcontracts, and other inclusive and innovative relationships.
III. CONTRACT PERIOD:
The term of this contract is for one (1) year, or as negotiated. There will be an option for four (4)
additional one-year renewals, or as negotiated.
IV. BACKGROUND:
Virginia Polytechnic Institute and State University (Virginia Tech) is located in Blacksburg, Virginia,
approximately 40 miles southwest of Roanoke, Virginia, the major commercial hub of the area. In
addition to the university’s main campus in Blacksburg, major off campus locations include twelve
agriculture experiment research stations, the Marion duPont Scott Equine Medical Center and
medical and graduate centers in Roanoke and Fairfax, Virginia. Regularly scheduled air service is
provided at the Roanoke Regional Airport.
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech takes a hands-on, engaging
approach to education, preparing scholars to be leaders in their fields and communities. As the
Commonwealth’s most comprehensive university and its leading research institution, Virginia Tech
offers 240 undergraduate degree programs to more than 31,000 students and manages a research
portfolio of nearly $513 million. The university fulfills its land-grant mission of transforming
knowledge to practice through technological leadership and by fueling economic growth and job
creation locally, regionally, and across Virginia.
Virginia Tech is seeking experienced firms who will coordinate with the project team to provide
realistic cost estimates and scheduling for design, construction, and renovation projects. Skilled
analysis of the project scope, time, cost, quality and performance is sought to identify potential
project issues and to minimize or eliminate costs and schedule impacts for projects. The Offeror(s)
should demonstrate the ability to provide scheduling and cost estimation services at any stage of
the design and construction process.
V. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:
The eVA Internet electronic procurement solution streamlines and automates government
purchasing activities within the Commonwealth of Virginia. Virginia Tech, and other state agencies
and institutions, have been directed by the Governor to maximize the use of this system in the
procurement of goods and services. We are, therefore, requesting that your firm register as a
vendor within the eVA system.
Construction Scheduling &
Cost Estimation
[RFP #]
4
There are transaction fees involved with the use of eVA. These fees must be considered in the
provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the
eVA system may result in the quote, bid or proposal from your firm being rejected and the award
made to another vendor who is registered in the eVA system.
Registration in the eVA system is accomplished on-line. Your firm must provide the necessary
information. Please visit the eVA website portal at http://www.eva.virginia.gov/pages/eva-
registration-buyer-vendor.htm and register both with eVA and Ariba. This process needs to be
completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm
conducts business from multiple geographic locations, please register these locations in your initial
registration.
For registration and technical assistance, reference the eVA website at:
http://www.eva.virginia.gov, or call 866-289-7367 or 804-371-2525.
VI. CONTRACT PARTICIPATION:
It is the intent of this solicitation and resulting contract to allow for cooperative procurement.
Accordingly, any public body, public or private health or educational institutions, or Virginia Tech’s
affiliated corporations and/or partnerships may access any resulting contract if authorized by the
contractor.
Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor,
the resultant contract may be extended to the entities indicated above to purchase at contract prices
in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such
entities accessing the contract, if requested. No modification of this contract or execution of a
separate contract is required to participate. The Contractor will provide semi-annual usage reports
for all entities accessing the Contract, as requested. Participating entities shall place their own
orders directly with the Contractor and shall fully and independently administer their use of the
contract to include contractual disputes, invoicing and payments without direct administration from
Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other
participating entity as a result of any authorization by the Contractor to extend the contract. It is
understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity,
and will not be considered in default of the contract no matter the circumstances.
Please refer to Attachment B, Zone Map, if the offeror wishes to submit separate pricing structure
based on approved zones for cooperative institutions. Refer to Attachment B for the approved
Zone Map. If no other prices are offered, pricing provided will apply to all zones in the
Commonwealth. If you wish to provide pricing for a zone other than which this solicitation
originated, please indicate you are doing so in the response. If you anticipate pricing
Construction Scheduling &
Cost Estimation
[RFP #]
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