Electrical and Lighting Supplies

Agency:	The Howard County Public School System
State:	Maryland
Type of Government:	State & Local
Category:	59 - Electrical and Electronic Equipment Components 62 - Lighting Fixtures and Lamps
Posted:	Jan 31, 2023
Due:	Mar 2, 2023
Solicitation No:	059.23.B7
Publication URL:	To access bid details, please log in.

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Office of Purchasing

10910 Clarksville Pike

Ellicott City, Maryland 21042-6198

(410) 313-6644, fax (410) 313-6789

INVITATION TO BID

ELECTRICAL AND LIGHTING SUPPLIES

BID #059.23.B7

To All Interested Bidders:

Re: NOTICE TO BIDDERS

Bid #059.23.B7, Electrical and Lighting Supplies

The Howard County Board of Education invites your participation in a bid for Electrical and Lighting Supplies.

The work includes, but is not limited to, selecting experienced contractor(s) to provide electrical and lighting

supplies to facilities within the Howard County Public School System. The awarded Bidder(s) shall provide

(furnish and install) all supervision, tools, materials, parts, equipment, and labor necessary to complete each

project.

Bid documents may be obtained on Tuesday, January 31, 2023, at the Howard County Department of Education,

Purchasing Office website https://purchasing.hcpss.org/business-opportunities.

The Purchasing Office’s contact for this project is Mr. Stuart Feldman, stuart_feldman@hcpss.org, (410) 313-1568.

Bids shall be submitted electronically via email in their entirety (all pages) in PDF format no later than

Thursday, March 2, 2023 at 10:00 A.M. to BidsandProposals@hcpss.org. Bids that contain either more than one

file, or files larger than 75MB, shall be inserted into an e-folder and compressed in a .zip file. To ensure delivery,

if file size cumulatively exceed 75MB, it is recommended that bidders submit separate emails labeled No.1, No.2,

etc.

Email subject lines, Folder names and File names shall include: “Bid Number, 044.23.B7 and Company

Name”. In the body of the email please include Bidder’s contact person’s email and cell phone number for

contacting purposes if/when necessary.

It is the bidders sole responsibility to regularly visit the HCPSS Purchasing web site listed above to download and

acknowledge receipt of all Addenda. It is highly recommended that bidders ascertain if they have received all the

addenda issued prior to submitting their proposal. Failure of any bidder to receive any such Addenda or

interpretation may not relieve such bidder from obligation under his/her proposal as submitted.

All questions shall be directed, in writing, no later than 12:00 P.M., Monday, February 13, 2023, to Mr. Stuart

Feldman, Procurement Specialist, stuart_feldman@hcpss.org. The Howard County Public School System is under

no obligation to respond to any questions that are received after the cutoff date and time. Only answers provided via

addenda issued by the HCPSS will be binding. Under no circumstances are bidders, including third party vendors or

their staff, to contact any other HCPSS Staff, employees or any related constituency for purposes associated with

this solicitation, including but not limited to, obtaining, or providing information. Bidders failing to comply with this

requirement may be disqualified.

The Board reserves the right to waive any informalities in, or to reject any or all bids.

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice.

Contractors are required to register on eMaryland Marketplace Advantage at eMaryland Marketplace Advantage

(eMMA) within five days following notice of award. Maryland law requires local and state agencies to post award

notices on eMaryland Marketplace Advantage This cannot be done without the contractor’s self-registration in

the system. Registration is free. Failure to comply with this requirement may be considered grounds for default.

It is recommended that any interested bidder register with eMaryland Marketplace Advantage regardless of the

award outcome for this procurement as it is a valuable resource for bid notification for municipalities throughout

Maryland.

Please return the attached NO BID REPLY FORM if your firm does not bid this project. This form may be faxed

to (410) 313-6789.

Stuart Feldman

Procurement Specialist

Office of Purchasing

10910 Clarksville Pike

Ellicott City, Maryland 21042-6198

(410) 313-6723, fax (410) 313-6789

THE HOWARD COUNTY PUBLIC SCHOOL SYSTEM

10910 Clarksville Pike

Ellicott City, Maryland 21042

NO BID REPLY FORM

Sealed Bid for: ELECTRICAL AND LIGHTING SUPPLIES

Bid Number:

Bid #059.23.B7

Bidder:

To assist us in obtaining good competition on our request for bids, we ask that each firm that has received an

invitation, but does not wish to bid, state their reason(s) below.

Unfortunately, we must offer a "No Bid" at this time because:

We do not wish to bid under the terms and conditions of the Bid document. Our

objections are:

We do not feel we can be competitive.

We cannot submit a bid because of the marketing or franchising policies of the

manufacturing company.

We do not wish to sell to The Howard County Public School System. Our

objections are:

We do not sell the item(s)/service(s) requested in the specific specifications.

Other:

January 31, 2023

Issue Date

THE HOWARD COUNTY PUBLIC SCHOOL SYSTEM

10910 Clarksville Pike

Ellicott City, Maryland 21042

SEALED BID FOR:

BID NUMBER:

PRE-BID DATE:

PRE-BID TIME:

PRE-BID LOCATION:

LAST DATE & TIME

FOR QUESTIONS:

BID DUE DATE:

BID DUE TIME:

PROCUREMENT

SPECIALIST:

Electrical and Lighting Supplies

059.23.B7

N/A

February 13, 2023, at 12:00 PM in writing

Submit To: Stuart Feldman at stuart_feldman@hcpss.org

Thurday, March 2, 2023

10:00 AM

Stuart Feldman, phone: 410-313-1568, fax: 410-313-6789

Email: stuart_feldman@hcpss.org

THE HOWARD COUNTY PUBLIC SCHOOL SYSTEM

ELECTRICAL SUPPLIES

BID #059.23.B7

INSTRUCTION TO BIDDERS

BID PREPARATION

One (1) complete set of Invitation for Bid, consisting of: (1) Instructions to Bidders

(2) Terms and Conditions; (3) the Specifications; (4) any plans or drawings made

part of the Invitation for Bid; (5) any addenda, shall be provided to each prospective

bidder. The original Bid Price Sheet/Form of Proposal must be returned: (1) with

all questions answered; (2) without alteration; (3) with the BID SIGNATURE

SHEET or No Bid Reply form properly signed; (4) Bids shall be submitted

electronically via email in their entirety (all pages) in PDF format no later than the

time and date specified in the Invitation to Bid to BidsandProposals@hcpss.org in

order to be considered for this project/service. To determine timeliness, the time

“received” by HCPSS will be verified by the time stamp on HCPSS’s email

server. Bids arriving after the due date and time will not be accepted. Bidders will

be notified by email.

The remaining documents consisting of all pages of the Invitation for Bid, the

Instruction to Bidders, Terms and Conditions, any plans, drawings, or extraneous

matter, are to be retained by the bidder and will form part of the contract resulting

from the Invitation for Bid.

It is the Bidder's responsibility to examine and understand all parts of the Invitation

for Bid including all parts of the bidding documents, any addenda, drawings, or

reference matter.

Any clarification or explanation desired by the Bidder, regarding the meaning or

interpretation of the Invitation for Bid, or any part thereof, must be made in writing

to the Purchasing Office of The Howard County Public School System, 10910

Clarksville Pike, Ellicott City, Maryland 21042, allowing sufficient time for a reply

to reach all prospective bidders for the time and date scheduled for the return of

the bid.

OBJECTIVES

The objective of this bid is for The Board of Education of Howard County Schools

(herein referred to as “the Board”), administrated by the Howard County Public

School System (herein referred to as “HCPSS” or “the school system”) to select a

qualified contractor(s) to provide electrical and lighting supplies for the Howard

County Public School Systems, Building Services department in accordance with

these bid documents.

All work performed under this contract shall be in accordance with the 100% bid

documents, procurement specifications, any applicable drawings and addenda

issued and shall minimally follow current OSHA regulations.

CONTRACT DOCUMENTS

Contract Documents consist of the Bid Documents, the Procurement

Specifications, and any applicable drawings and addenda issued.

All of these materials will be included in the contract which The Board of Education

awards as a result of this solicitation and will be among the contract documents.

The bidder, by submitting its bid, agrees that if awarded the contract that it will be

bound under the contract to all the terms and conditions of the contract.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Electrical and Lighting Supplies

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