Tutoring and Evaluation Services

Agency:	The Howard County Public School System
State:	Maryland
Type of Government:	State & Local
Category:	Q - Medical Services
Posted:	Mar 3, 2023
Due:	Mar 15, 2023
Solicitation No:	064.23.B6
Publication URL:	To access bid details, please log in.

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Office of Purchasing

10910 Clarksville Pike, Ellicott City, Maryland 21042-6198

(410) 313-6644, fax (410) 313-6789

Request for proposal (RFP)

Solicitation Number:

Proposal Issued Date:

Pre-Proposal Conference:

Question Deadline:

Proposal Due Date and Time:

Bid # 064.23.B6

February 9, 2023

______N/A_____________

February 21, 2023 @ 2:00 PM

March 2, 2023 @ 11:00 AM

Return To:

Public Opening:

Anticipated Contract Start:

Howard County Public School System

Office of Purchasing

email: bidsandproposals@hcpss.org

10910 Clarksville Pike

Ellicott City, MD 21043

_Not Public________________

_May 1, 2023______________

NOTE: MINORITY & SMALL BUSINESS ENTERPRISES AND VETERAN-OWNED BUSINESSES

ARE ENCOURAGED TO RESPOND TO THIS RFP.

This proposal must be signed by an offeror authorized to make a binding commitment for the firm submitting the

proposal. By submitting a proposal in response to this RFP, the offeror selected for award agrees that it shall comply

with all federal, State, and local laws, and HCPSS policies and regulations applicable to its activities under the resulting

contract. Any offeror selected for award, including businesses outside of the State, must comply with

registration/verification requirements of the Maryland Department of Assessments and Taxation.

www.dat.maryland.gov

Your signature on this page provides HCPSS your acknowledgment and acceptance of the terms and conditions

contained in the Request for Proposals and will abide by all of its terms and conditions. Unauthorized exceptions,

amendments, or deviations in the response may result in disqualification of the submittal.

Offeror Name:_____________________________________________________________________________

Address: _________________________________________________________________________________

Phone: __________________ Fax: ____________________ e-mail: ______________________________

Federal ID or Social Security Number: ____________________ MDOT MBE Certification #: ______________

MD Dept. of Assess. & Taxation #: _______________________ eMaryland Marketplace #: _______________

DGS Small Business Certification # (if any):

Signature of Offeror: ______________________________________________________________________

Printed Name, Title and Date: _______________________________________________________________

Office of Purchasing

10910 Clarksville Pike, Ellicott City, Maryland 21042-6198

(410) 313-6644, fax (410) 313-6789

NO BID REPLY FORM

Sealed Proposals For: Howard County Public School System Tutoring Services __________________

Offeror:

To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an

invitation, but does not wish to submit a Proposal, state their reason(s) below. This information will not preclude receipt of

future invitations unless you request removal from the Offerors' List by so indicating below. This form may be faxed to

(410) 313-6789.

We must offer a "No Response" at this time because:

We do not wish to submit a proposal under the terms and conditions of the RFP document.

Our objections are:

We do not feel we can be competitive.

We cannot submit a proposal because of the marketing or franchising policies of the

manufacturing company.

We do not wish to sell to The Howard County Public School System. Our objections are:

We do not sell the item(s)/service(s) requested in the specific specifications.

Other:

Table of Contents

Section I - General Information

Section II - Mandatory Terms and Conditions

Section III - Specifications

Section IV- Technical Proposal Evaluation Criteria

Section V - Technical Proposal Format

Section VI - Technical Proposal Form

Appendix A – Qualifications/Experience Affidavit

Appendix B – Student Data Sharing Agreement

Appendix C – Cost Proposal and Information

Appendix D– Proposal Affidavit

Appendix E – Standard Contract

Appendix F – Education Article

Appendix G – Contractor Performance /Evaluation Scorecard

Appendix H – Insurance Requirements

Appendix I – Certification Regarding Debarment, Suspension, and Other Responsibility Matters

Section I: GENERAL INFORMATION

1.1. PURPOSE

The Howard County Public School System (HCPSS) issued this Request for Proposal (RFP) to solicit

proposals from qualified Contractors and/or Individuals to provide Tutoring and/or Evaluation Services for in-

person and/or virtual tutoring services to the Howard County Public School System (HCPSS) students K-12.

1.2. BACKGROUND

a. The school system operates 77 schools with additional office locations in a suburban area.

Enrollment is 57,000 students. For more information on the Howard County Public School

System, please visit http://www.hcpss.org/aboutus/.

1.3. GENERAL

a. The Howard County Board of Education, hereinafter referred to as the Howard County Public

School System or HCPSS, is soliciting competitive sealed proposals to contract with a company

and/or Certified Individuals to obtain a Tutoring and/or Evaluation Services throughout HCPSS

as more fully described herein. Services shall be performed in accordance with the

specifications, terms, general conditions, and attachments. If further information is required,

contact the Buyer Afua Tisdale at hcpss@hcpss.org. The buyer is the only person

authorized to answer questions regarding this RFP. Offerors should not rely on information

obtained from any source other than the named buyer. Offerors are responsible for monitoring

the HCPSS Purchasing website for any amendments to the RFP. Failure of any offeror to

receive any such Addenda or interpretation may not relieve such offeror from obligation under

his/her proposal as submitted.

b. HCPSS intends to award a five (5)-year contract with three (3), (one)-year options.

c. Offerors are responsible for reviewing and understanding this solicitation. To that end,

prospective offerors may submit questions to the HCPSS Buyer named above.

Questions must be in writing and submitted via email.

Questions must be received in the Office of Purchasing by February 21, 2023, at _2:00 PM EST

Questions received after this date will be answered only if time permits.

The Buyer will distribute a written summary of responses to timely-received questions to all

prospective bidders known to have received a copy of this RFP.

Oral communications are not binding.

d. Under no circumstances are offerors, including third party vendors or their staff, to contact any other

HCPSS staff, employees or any related constituency for purposes associated with this solicitation,

including but not limited to, obtaining, or providing information. Offerors failing to comply with this

requirement may be disqualified.

1.4. DUE DATE AND TIME

a. Proposals must arrive at the Purchasing Office by the time, date and location specified in the Request

for Proposal in order to be considered for this project. If a Bidder includes supplemental documents such

as brochures they must attach a copy of all the supplemental materials to the Original and the copy.

b. LATE SUBMISSIONS CANNOT BE ACCEPTED. Any proposal received after the time and date

specified, or at a different location will not be opened or given any consideration. HCPSS recommends

against the use of mail or delivery services that will not guarantee delivery directly to the Purchasing

Office. Bids delivered to the central mailroom or front desk will not be considered "received” until they

arrive at the Purchasing Office. HCPSS will not waive delay in delivery resulting in delay on the part of

a carrier.

1.5. INCLEMENT WEATHER

In the event that Howard County Public Schools are closed for students on the scheduled Proposal due date, but the

Purchasing Office located in the Administrative/Central Offices are open then the proposals will be due as specified in the

original documents. In the event the schools have a delayed opening on the date the proposals are due, the proposal date

and time will not change. In the event that the HCPSS Administrative/Central Offices are closed as the result of inclement

weather or for other unanticipated reasons, Bids will be due on the next day that the Administrative/Central Office is officially

open, at the same time specified. It is the bidder’s responsibility to check the closure announcements.

1.6. CONFIDENTIALITY

Bidders should give specific attention to the identification of those portions of their submittal which they deem

to be confidential, proprietary information or trade secrets, and provide any justification of why such materials,

upon request, should not be disclosed by HCPSS under the Access to Public Records Act, State Government

Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. Contractors must clearly indicate each and

every section that is deemed to be confidential, proprietary, or a trade secret. It is not sufficient to preface

your technical offer with a proprietary statement. Bid prices will be opened publicly.

1.7. NO OBLIGATION

HCPSS shall pay no costs or other amounts incurred by any entity in responding to this RFP or prior to

the effective date of the contract entered into for the services provided. HCPSS reserves the right, in

their sole discretion, to select qualified responses to this RFP without discussion of responses with

respondents. HCPSS reserves the right to reject any or all submitted responses. All submittals will

become a part of the HCPSS official procurement files and will be available for public inspection.

1.8. RESPONDENT OBLIGATIONS

a. Subcontractors will not be accepted for this solicitation.

b. Offeror will be the sole point of contract responsibility. HCPSS will look solely to Offeror

for performance of the contract.

c. Although not detailed in this document, HCPSS reserves the right to negotiate a contract

amendment with the Offeror for additional services that may be required.

1.9. PROPOSAL INSTRUCTIONS

a. Proposals must be submitted electronically. Electronic proposal submissions in PDF

format must be submitted via email to BidsandProposals@hcpss.org .The time of the

HCPSS email system receipt is the time the electronic submittal is RECEIVED by the

Howard County Public School System – NOT the time you send the email. HCPSS is not

responsible for technical failures that result in a late submission. Proposals that contain

either more than one file, or files larger than 75MB, shall be inserted into an e- folder and

compressed in a .zip file. To ensure delivery, if file size cumulatively exceeds 75MB, it is

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Tutoring and Evaluation Services

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