Tutoring and Evaluation Services

Agency: The Howard County Public School System
State: Maryland
Type of Government: State & Local
  • Q - Medical Services
Posted: Mar 3, 2023
Due: Mar 15, 2023
Solicitation No: 064.23.B6
Publication URL: To access bid details, please log in.
Tutoring and Evaluation Services

The Howard County Public School System (HCPSS) issued this Request for Proposal (RFP) to solicit proposals from qualified Contractors and/or Individuals to provide Tutoring and/or Evaluation Services for in-person and/or virtual tutoring services to the Howard County Public School System (HCPSS) students K-12.

Bid Number
Due Date
Wed, Mar 15th 2023 at 11:00am

Attachment Preview

Office of Purchasing
10910 Clarksville Pike, Ellicott City, Maryland 21042-6198
(410) 313-6644, fax (410) 313-6789
Request for proposal (RFP)
Solicitation Number:
Proposal Issued Date:
Pre-Proposal Conference:
Question Deadline:
Proposal Due Date and Time:
Bid # 064.23.B6
February 9, 2023
February 21, 2023 @ 2:00 PM
March 2, 2023 @ 11:00 AM
Return To:
Public Opening:
Anticipated Contract Start:
Howard County Public School System
Office of Purchasing
email: bidsandproposals@hcpss.org
10910 Clarksville Pike
Ellicott City, MD 21043
_Not Public________________
_May 1, 2023______________
This proposal must be signed by an offeror authorized to make a binding commitment for the firm submitting the
proposal. By submitting a proposal in response to this RFP, the offeror selected for award agrees that it shall comply
with all federal, State, and local laws, and HCPSS policies and regulations applicable to its activities under the resulting
contract. Any offeror selected for award, including businesses outside of the State, must comply with
registration/verification requirements of the Maryland Department of Assessments and Taxation.
Your signature on this page provides HCPSS your acknowledgment and acceptance of the terms and conditions
contained in the Request for Proposals and will abide by all of its terms and conditions. Unauthorized exceptions,
amendments, or deviations in the response may result in disqualification of the submittal.
Offeror Name:_____________________________________________________________________________
Address: _________________________________________________________________________________
Phone: __________________ Fax: ____________________ e-mail: ______________________________
Federal ID or Social Security Number: ____________________ MDOT MBE Certification #: ______________
MD Dept. of Assess. & Taxation #: _______________________ eMaryland Marketplace #: _______________
DGS Small Business Certification # (if any):
Signature of Offeror: ______________________________________________________________________
Printed Name, Title and Date: _______________________________________________________________
Office of Purchasing
10910 Clarksville Pike, Ellicott City, Maryland 21042-6198
(410) 313-6644, fax (410) 313-6789
Sealed Proposals For: Howard County Public School System Tutoring Services __________________
To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an
invitation, but does not wish to submit a Proposal, state their reason(s) below. This information will not preclude receipt of
future invitations unless you request removal from the Offerors' List by so indicating below. This form may be faxed to
(410) 313-6789.
We must offer a "No Response" at this time because:
We do not wish to submit a proposal under the terms and conditions of the RFP document.
Our objections are:
We do not feel we can be competitive.
We cannot submit a proposal because of the marketing or franchising policies of the
manufacturing company.
We do not wish to sell to The Howard County Public School System. Our objections are:
We do not sell the item(s)/service(s) requested in the specific specifications.
Table of Contents
Section I - General Information
Section II - Mandatory Terms and Conditions
Section III - Specifications
Section IV- Technical Proposal Evaluation Criteria
Section V - Technical Proposal Format
Section VI - Technical Proposal Form
Appendix A – Qualifications/Experience Affidavit
Appendix B – Student Data Sharing Agreement
Appendix C – Cost Proposal and Information
Appendix D– Proposal Affidavit
Appendix E – Standard Contract
Appendix F – Education Article
Appendix G – Contractor Performance /Evaluation Scorecard
Appendix H – Insurance Requirements
Appendix I – Certification Regarding Debarment, Suspension, and Other Responsibility Matters
The Howard County Public School System (HCPSS) issued this Request for Proposal (RFP) to solicit
proposals from qualified Contractors and/or Individuals to provide Tutoring and/or Evaluation Services for in-
person and/or virtual tutoring services to the Howard County Public School System (HCPSS) students K-12.
a. The school system operates 77 schools with additional office locations in a suburban area.
Enrollment is 57,000 students. For more information on the Howard County Public School
System, please visit http://www.hcpss.org/aboutus/.
a. The Howard County Board of Education, hereinafter referred to as the Howard County Public
School System or HCPSS, is soliciting competitive sealed proposals to contract with a company
and/or Certified Individuals to obtain a Tutoring and/or Evaluation Services throughout HCPSS
as more fully described herein. Services shall be performed in accordance with the
specifications, terms, general conditions, and attachments. If further information is required,
contact the Buyer Afua Tisdale at hcpss@hcpss.org. The buyer is the only person
authorized to answer questions regarding this RFP. Offerors should not rely on information
obtained from any source other than the named buyer. Offerors are responsible for monitoring
the HCPSS Purchasing website for any amendments to the RFP. Failure of any offeror to
receive any such Addenda or interpretation may not relieve such offeror from obligation under
his/her proposal as submitted.
b. HCPSS intends to award a five (5)-year contract with three (3), (one)-year options.
c. Offerors are responsible for reviewing and understanding this solicitation. To that end,
prospective offerors may submit questions to the HCPSS Buyer named above.
Questions must be in writing and submitted via email.
Questions must be received in the Office of Purchasing by February 21, 2023, at _2:00 PM EST
Questions received after this date will be answered only if time permits.
The Buyer will distribute a written summary of responses to timely-received questions to all
prospective bidders known to have received a copy of this RFP.
Oral communications are not binding.
d. Under no circumstances are offerors, including third party vendors or their staff, to contact any other
HCPSS staff, employees or any related constituency for purposes associated with this solicitation,
including but not limited to, obtaining, or providing information. Offerors failing to comply with this
requirement may be disqualified.
a. Proposals must arrive at the Purchasing Office by the time, date and location specified in the Request
for Proposal in order to be considered for this project. If a Bidder includes supplemental documents such
as brochures they must attach a copy of all the supplemental materials to the Original and the copy.
b. LATE SUBMISSIONS CANNOT BE ACCEPTED. Any proposal received after the time and date
specified, or at a different location will not be opened or given any consideration. HCPSS recommends
against the use of mail or delivery services that will not guarantee delivery directly to the Purchasing
Office. Bids delivered to the central mailroom or front desk will not be considered "received” until they
arrive at the Purchasing Office. HCPSS will not waive delay in delivery resulting in delay on the part of
a carrier.
In the event that Howard County Public Schools are closed for students on the scheduled Proposal due date, but the
Purchasing Office located in the Administrative/Central Offices are open then the proposals will be due as specified in the
original documents. In the event the schools have a delayed opening on the date the proposals are due, the proposal date
and time will not change. In the event that the HCPSS Administrative/Central Offices are closed as the result of inclement
weather or for other unanticipated reasons, Bids will be due on the next day that the Administrative/Central Office is officially
open, at the same time specified. It is the bidder’s responsibility to check the closure announcements.
Bidders should give specific attention to the identification of those portions of their submittal which they deem
to be confidential, proprietary information or trade secrets, and provide any justification of why such materials,
upon request, should not be disclosed by HCPSS under the Access to Public Records Act, State Government
Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. Contractors must clearly indicate each and
every section that is deemed to be confidential, proprietary, or a trade secret. It is not sufficient to preface
your technical offer with a proprietary statement. Bid prices will be opened publicly.
HCPSS shall pay no costs or other amounts incurred by any entity in responding to this RFP or prior to
the effective date of the contract entered into for the services provided. HCPSS reserves the right, in
their sole discretion, to select qualified responses to this RFP without discussion of responses with
respondents. HCPSS reserves the right to reject any or all submitted responses. All submittals will
become a part of the HCPSS official procurement files and will be available for public inspection.
a. Subcontractors will not be accepted for this solicitation.
b. Offeror will be the sole point of contract responsibility. HCPSS will look solely to Offeror
for performance of the contract.
c. Although not detailed in this document, HCPSS reserves the right to negotiate a contract
amendment with the Offeror for additional services that may be required.
a. Proposals must be submitted electronically. Electronic proposal submissions in PDF
format must be submitted via email to BidsandProposals@hcpss.org .The time of the
HCPSS email system receipt is the time the electronic submittal is RECEIVED by the
Howard County Public School System – NOT the time you send the email. HCPSS is not
responsible for technical failures that result in a late submission. Proposals that contain
either more than one file, or files larger than 75MB, shall be inserted into an e- folder and
compressed in a .zip file. To ensure delivery, if file size cumulatively exceeds 75MB, it is
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