Fire Sprinkler Inspection, Installation, Maintenance & Repair Service (Multi-Step Bid)

Agency: The Howard County Public School System
State: Maryland
Type of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted: Aug 26, 2021
Due: Sep 17, 2021
Solicitation No: 001.22.B3
Publication URL: To access bid details, please log in.
Fire Sprinkler Inspection, Installation, Maintenance & Repair Service (Multi-Step Bid)

This is a Multi-Step Bid. Bid Prices are not requested at this time.

Bid Number
001.22.B3
Due Date
Fri, Sep 17th 2021 at 10:00am

Attachment Preview

Office of Purchasing
10910 Clarksville Pike
Ellicott City, Maryland 21042-6198
(410) 313-6723, fax (410) 313-6789
INVITATION TO BID
FIRE SPRINKLER INSPECTION,
INSTALLATION, MAINTENANCE & REPAIR SERVICE
BID #001.22.B3
(Multi-Step Bid)
To All Interested Bidders:
Re: NOTICE TO BIDDERS
Bid #001.22.B3, Fire Sprinkler Inspection, Installation, Maintenance & Repair Service. (Multi-Step Bid)
The Howard County Board of Education invites your participation in a Multi-Step Bid for On Call Fire Sprinkler
Inspection, Installation, Maintenance & Repair Service. The work includes, but is not limited to, establishing a
pool of skilled, experienced fire sprinkler contractors to provide fire sprinkler inspections, installations,
maintenance and repair services at various school and office building locations within the Howard County Public
School System. The awarded Bidder(s) shall provide all supervision, tools, consumable materials, parts,
equipment, and labor necessary to complete each project.
The technical package documents may be obtained on Thursday, August 26, 2021 at the Howard County
Department of Education, Purchasing Office website, https://purchasing.hcpss.org/business-opportunities.
To be considered for these projects, Technical Offers shall be submitted electronically via email in their
entirety (all pages) in PDF format no later than Friday, September 17, 2021 at 10:00 A.M. to
BidsandProposals@hcpss.org. Bids that contain either more than one file, or files larger than 75MB, shall be
inserted into an e-folder and compressed in a .zip file. To ensure delivery, if file size cumulatively exceed 75MB,
it is recommended that bidders submit separate emails labeled No.1, No.2, etc.
Email subject lines, Folder names and File names shall include: “Bid Number, 001.22.B3 and Company
Name”. In the body of the email please include Bidder’s contact person’s email and cell phone number for
contacting purposes if/when necessary.
The 100% bid documents, inclusive of the Bid Price Sheet/Form of Proposal, will be issued by an addendum to
those bidders who achieve the required minimum (70%) or better technical score. A bid price sheet will be included
in the addendum along with a due date and time.
It is the bidder’s sole responsibility to regularly visit the HCPSS Purchasing web site listed above to download and
acknowledge receipt of all Addenda. It is highly recommended that bidders ascertain if they have received all the
addenda issued prior to submitting their proposal. Failure of any bidder to receive any such Addenda or
interpretation may not relieve such bidder from obligation under his/her proposal as submitted.
All questions shall be directed, in writing, no later than 12:00 P.M., Wednesday, September 8, 2021 to Mr.
Robert Gill, Procurement Specialist, Robert_Gill@hcpss.org. The Howard County Public School System is under no
obligation to respond to any questions that are received after the cutoff date and time. Only answers provided via
addenda issued by the HCPSS will be binding. Under no circumstances are bidders, including third party vendors
or their staff, to contact any other HCPSS Staff, employees or any related constituency for purposes associated with
this solicitation, including but not limited to, obtaining or providing information. Bidders failing to comply with this
requirement may be disqualified.
The Board reserves the right to waive any informalities in, or to reject any or all bids.
Howard County Public School System shall not be responsible for errors or omissions made by the printer or
advertising houses which prepare bid documents, addenda, or advertising services.
Instructions pertaining to the Bid Bond, Surety Checks, Performance and Materials Payment Bond requirements
are contained in the bid documents.
Certified Minority Business Enterprises are encouraged to respond to this solicitation notice.
Joe Veslany
Procurement Specialist
Office of Purchasing
10910 Clarksville Pike
Ellicott City, Maryland 21042-6198
(410) 313-6723, fax (410) 313-6789
THE HOWARD COUNTY PUBLIC SCHOOL SYSTEM
10910 Clarksville Pike
Ellicott City, Maryland 21042
NO BID REPLY FORM
Sealed Bid for: Fire Sprinkler Inspection, Installation, Maintenance & Repair Service
Bid Number:
Bid #001.22.B3
Bidder:
To assist us in obtaining good competition on our request for bids, we ask that each firm that has received an
invitation, but does not wish to bid, state their reason(s) below.
Unfortunately, we must offer a "No Bid" at this time because:
1.
We do not wish to bid under the terms and conditions of the Bid document. Our
objections are:
2.
We do not feel we can be competitive.
3.
We cannot submit a bid because of the marketing or franchising policies of the
manufacturing company.
4.
We do not wish to sell to The Howard County Public School System. Our
objections are:
5.
We do not sell the item(s)/service(s) requested in the specific specifications.
6.
Other:
August 26, 2021
Issue Date
THE HOWARD COUNTY PUBLIC SCHOOL SYSTEM
10910 Clarksville Pike
Ellicott City, Maryland 21042
SEALED BID FOR:
Fire Sprinkler Inspection, Installation,
Maintenance & Repair Service (Multi-Step Bid)
BID NUMBER:
PRE-BID DATE:
PRE-BID TIME:
PRE-BID LOCATION:
LAST DATE & TIME FOR
QUESTIONS:
SUBMITTAL DUE DATE:
SUBMITTAL DUE TIME:
PROCUREMENT
SPECIALIST:
001.22.B3
N/A
N/A
N/A
September 8, 2021 at 12:00 PM in writing
Submit To: Robert Gill at Robert_Gill@hcpss.org
Friday, September 17, 2021
10:00 AM
Joe Veslany, phone: 410-313-6723, fax: 410-313-6789
email: jveslany@hcpss.org
THE HOWARD COUNTY PUBLIC SCHOOL SYSTEM
FIRE SPRINKLER INSPECTION, INSTALLATION,
MAINTENANCE & REPAIR SERVICE
BID #001.22.B3
I. INSTRUCTION TO BIDDERS
A.
OBJECTIVES
1.
The objective of this request for Multi Step Bid process is for The Board of
Education of the Howard County Public School System (herein referred to as “the
Board”), administrated by the Howard County Public School System (herein
referred to as “HCPSS” or “the school system”) to select one or more qualified
contractor(s) to perform On Call Fire Sprinkler Inspection, Installation,
Maintenance and Repair Services for The Howard County Public School System
in accordance with these bid documents. Bidders are to submit only a technical
offer at this time.
2.
The work includes, but is not limited to, On Call Fire Sprinkler Inspection,
Installation, Maintenance and Repair Service at HCPSS facilities as required.
3.
All work performed under this contract shall be in accordance with the 100% bid
documents, procurement specifications, any applicable drawings and addenda
issued and shall minimally follow current OSHA regulations.
B.
CONTRACT DOCUMENTS
1.
Contract Documents consist of the 100% bid documents, procurement
specifications and any applicable drawings and addenda issued.
2.
The Bid Price Sheet will be issued by an addendum to those bidders who achieve
the required minimum (70%) or better technical score. It is anticipated that the Bid
Price Sheet will be available on or about September 2021. Upon completion of the
Technical Evaluation, respondents will be notified regarding the issuance of these
documents.
3.
All of these materials will be included in the contract which The Board of Education
awards as a result of this solicitation and will be among the contract documents.
The bidder, by submitting its bid, agrees that if awarded the contract that it will be
bound under the contract to all the terms and conditions of the contract.
C.
INSTRUCTIONS FOR SUBMITTAL OF MULTI STEP BIDS
1.
For detailed information on preparation and submittal of Multi Step Bid, see Section
II. Multi Step Bids, Forms and Evaluation.
D.
ISSUING OFFICE
a)
The Issuing Office is:
The Howard County Public School System
Purchasing Office
10910 Clarksville Pike
Ellicott City, Maryland 21042
Attn: Joe Veslany
(410) 313-6723
jveslany@hcpss.org
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