Online Cognitive Ability Assessment

Agency: The Howard County Public School System
State: Maryland
Type of Government: State & Local
Category:
  • 76 - Books, Maps, and Other Publications
Posted: Aug 26, 2021
Due: Sep 22, 2021
Solicitation No: 062.21.B5
Publication URL: To access bid details, please log in.
Online Cognitive Ability Assessment

Cloud based online assessment tool for Grades 3 and 5

Bid Number
062.21.B5
Due Date
Wed, Sep 22nd 2021 at 3:00pm

Attachment Preview

Office of Purchasing
10910 Clarksville Pike, Ellicott City, Maryland 21042-6198
(410) 313-6723, fax (410) 313-6789
REQUEST FOR PROPOSALS
ONLINE COGNITIVE ABILITY ASSESSMENT
RFP No. 062.21.B5
To All Interested Testing Services:
The Howard County Public School System (HCPSS) has issued this Request for Proposal (RFP) to
solicit submittals from qualified organizations to provide a cloud based, online assessment tool for
grades 3 and 5 for the Howard County Public School System Assessments and Reporting Office as
specified in the attached Request for Proposals (RFP) No. 062.21.B5.
RFP documents may be obtained on Friday, August 27, 2021 at the Howard County Department of
Education, Purchasing Office website https://purchasing.hcpss.org/business-opportunities.
The Purchasing Office’s contact for this project is Mr. Douglas Pindell, dpindell@hcpss.org. The preferred
method for contacting staff is via email.
Submittals shall be submitted electronically via email in their entirety (all pages) in PDF format no
later than Wednesday, September 22, 2021 at 3:00 PM. to BidsandProposals@hcpss.org. Bids that
contain either more than one file, or files larger than 75MB, shall be inserted into an e-folder and
compressed in a zip file. To ensure delivery, if file size cumulatively exceed 75MB, it is recommended that
bidders submit separate emails labeled No.1, No.2, etc.
Late submittals will not be considered. It is the responsibility of each offeror to ensure that its submittal is
delivered to the proper place prior to the scheduled closing date and time.
It is the bidders sole responsibility to regularly visit the HCPSS Purchasing web site listed above to
download and acknowledge receipt of all Addenda. It is highly recommended that bidders ascertain if they
have received all the addenda issued prior to submitting their proposal. Failure of any bidder to receive any
such Addenda or interpretation may not relieve such bidder from obligation under his/her proposal as
submitted.
All questions should be directed, in writing, no later than 12:00 P.M., Friday, September 10, 2021
to the contact above. The Howard County Public School System is under no obligation to respond to
any questions that are received after the cutoff date and time. Only answers provided via addenda
issued by the HCPSS will be binding. Under no circumstances are bidders, including third party vendors
or their staff, to contact any other HCPSS staff, employees or any related constituency for purposes
associated with this solicitation, including but not limited to, obtaining or providing information. Bidders
failing to comply with this requirement may be disqualified.
The Howard County Public School System reserves the right to reject in whole or in part any or all
submittals.
Sincerely,
Douglas Pindell
Director of Purchasing
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Office of Purchasing
10910 Clarksville Pike, Ellicott City, Maryland 21042-6198
(410) 313-6723, fax (410) 313-6789
THE HOWARD COUNTY PUBLIC SCHOOL
SYSTEM
10910 Clarksville Pike
Ellicott City, Maryland 21042
NO BID REPLY FORM
Solicitation For:
Online Cognitive Ability Assessment tool
Solicitation Number: 062.21.B5
Bidder:
To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an
invitation, but does not wish to bid, state their reason(s) below. This form may be faxed to (410) 313-6789.
We must offer a "No Bid" at this time because:
1. We do not wish to bid under the terms and conditions of the Bid document. Our
objections are:
2. We do not feel we can be competitive.
3. We can not submit a bid because of the marketing or
franchising policies of the manufacturing company.
4. We do not wish to sell to The Howard County Public School System. Our objections are:
5. We do not sell the item(s)/service(s) requested in the specific specifications.
6. Other:
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TABLE OF CONTENTS
SECTION I: GENERAL INFORMATION
A.
Purpose
B.
Background
C.
Obligations of HCPSS
D.
Respondent Obligations
E.
Respondent Understanding of the RFP
F.
Deadline for the Submission of Responses
G.
Right to Amend, Modify or Withdraw RFP
H.
Issuing Office
I.
Open Records
J.
Written Questions and Official Responses
K.
Clarifications and Addenda
L.
Time
M.
Contract Period
N.
Inclement Weather or other Unanticipated HCPSS Closings
O.
Contract Documents
P.
Signing of Forms
Q.
Submission of Proposal
R.
Late Proposals
S.
Description of Service
SECTION II: SUBMITTAL FORMAT
A. Introduction
B. General Organization of Submittal Contents
C. Transmittal Letter
D. Table of Contents
E. Executive Summary
F.
Submittal Requirements
G. Subcontractor Information
H. Minority Outreach, MBE Participation Schedule
I.
Conflict of Interest
J.
Cost Proposal
SECTION III: SUBMITTAL REQUIREMENTS
A. Statement of Qualifications Section Instructions
B. Qualifications Include
C. Service Description
D. Business Plan
E. Financial Information/Capability
F.
Computer Capabilities
G. Minority Outreach, MBE Participation Schedule (Appendix B)
H. Insurance Requirements (Appendix C)
I.
Bid Proposal Affidavit (Appendix D)
J.
Cost Proposal Sheet (Appendix F)
SECTION IV: SUBMITTAL EVALUATION AND SELECTION PROCESS
A. Introduction
B. Submittal Evaluation and Selection
C. Basis for Award
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SECTION V: TERMS AND CONDITIONS
APPENDIX A: Contractor Performance Evaluation Scorecard
APPENDIX B: Not Used
APPENDIX C: Insurance Requirements
APPENDIX D: Bid Proposal Affidavit
APPENDIX E: Contract Agreement
APPENDIX F: Cost Proposal Sheet
APPENDIX G: Student Data Privacy Agreement
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SECTION I
GENERAL INFORMATION
A. Purpose
The Howard County Public School System (HCPSS) has issued this Request for Proposal (RFP)
to solicit submittals from qualified organizations to provide an aptitude assessments in accordance
with the established process for gifted and talented identification for grades 3 and 5.
B. Background
1. The Howard County Public School System (HCPSS) currently has 58,000 students in 77
schools and is located between the metropolitan areas of Baltimore, Maryland and
Washington, DC. While it is a suburban system in many respects, parts of it are becoming
more urbanized with an influx of students and families from the two major metropolitan areas,
many of them coming because of the outstanding reputation of the school system.
2. Respondents to this solicitation are encouraged to review the data contained in HCPSS
website for a better understanding of HCPSS, its organization and management, and the
services it provides. The website includes a summary of the approved Operating Budgets.
This website may be accessed at http://www.hcpss.org/
C. Obligations of HCPSS
1. HCPSS shall pay no costs or other amounts incurred by any entity in responding to this RFP
or prior to the effective date of the contract entered into for the services provided. HCPSS
reserves the right, in their sole discretion, to select qualified responses to this RFP without
discussion of responses with respondents. HCPSS reserves the right to reject any or all
submitted responses. All submittals will become a part of the HCPSS official procurement
files, and will be available for public inspection.
D. Respondent Obligations
1. Submittals must identify any proposed subcontractors, and outline the contractual
relationship between Offeror and each joint respondent or subcontractor. Future additional
or substitute subcontractors must be approved by HCPSS in advance of service award. An
individual with authority to bind each proposed subcontractor or joint respondent must sign
a statement to the effect that the subcontractor or joint respondent has read and agrees to
abide by Offerors obligations under the Contract. The Offerors submittals must include
originals of these statements.
2. Offeror will be the sole point of contract responsibility. HCPSS will look solely to the Offeror
for performance of the contract. Offeror will indemnify and hold harmless HCPSS from any
claim asserted by or against Offeror, Offerors subcontractors or joint respondents.
3. Although not detailed in this document, HCPSS reserves the right to negotiate a contract
amendment with the Offeror for additional services that may be required.
E. Respondent Understanding of RFP
1. By submitting a signed submittal, a respondent represents that it fully understands this RFP and
will abide by its terms and conditions, including those appearing in Part V of this RFP and the
HCPSS Standard Contract that appears in Appendix E of this RFP. No exceptions,
amendments, or deviations from this RFP will be allowed in any submittals unless agreed to in
writing and raised by the Offeror prior to or during the pre-submittal conference. Unauthorized
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