Evaluation Services

Agency:	The Howard County Public School System
State:	Maryland
Type of Government:	State & Local
Category:	Q - Medical Services
Posted:	Feb 16, 2023
Due:	Mar 3, 2023
Solicitation No:	056.23.B6
Publication URL:	To access bid details, please log in.

Evaluation Services

The Howard County Public School System (HCPSS) issued this Request for Proposal (RFP) to solicit submittals from qualified, professional vendors, to supply Evaluation Services for the Howard County Public School System (HCPSS). The mission of the Howard County Public School System (HCPSS) is to ensure academic success and social-emotional well-being for each student in an inclusive and nurturing environment that closes opportunity gaps. HCPSS has several grant funded programs that require an annual evaluation on the program’s implementation and progress toward meeting goals and objectives.

Bid Number

056.23.B6

Due Date

Fri, Mar 3rd 2023 at 11:00am

Documentation

Evalation Services Bid 056.23.B6.pdf

Addendum 1 Bid # 056.23.B6

Addendum 2 Bid # 056.23.B6

Addendum 3 Bid # 056.23.B6

Attachment Preview

Office of Purchasing

10910 Clarksville Pike, Ellicott City, Maryland 21042-6198

(410) 313-6644, fax (410) 313-6789

Request for proposal (RFP)

EVALUATION SERVICES

Solicitation Number:

Proposal Issued Date:

Pre-Proposal Conference:

Question Deadline:

Proposal Due Date and Time:

Bid # 056.23.B6

February 3, 2023

____N/A___________

February 15, 2023

February 24, 2023

Return To:

Public Opening:

Anticipated Contract Start:

Howard County Public School System

Office of Purchasing

Attn:

10910 Clarksville Pike

Ellicott City, MD 21043

NOT PUBLIC

______________________

NOTE: MINORITY & SMALL BUSINESS ENTERPRISES AND VETERAN-OWNED BUSINESSES

ARE ENCOURAGED TO RESPOND TO THIS RFP.

This proposal must be signed by an offeror authorized to make a binding commitment for the firm submitting the

proposal. By submitting a proposal in response to this RFP, the offeror selected for award agrees that it shall comply

with all federal, State, and local laws, and HCPSS policies and regulations applicable to its activities under the resulting

contract. Any offeror selected for award, including businesses outside of the State, must comply with

registration/verification requirements of the Maryland Department of Assessments and Taxation.

www.dat.maryland.gov

Your signature on this page provides HCPSS your acknowledgment and acceptance of the terms and conditions

contained in the Request for Proposals and will abide by all of its terms and conditions. Unauthorized exceptions,

amendments, or deviations in the response may result in disqualification of the submittal.

Offeror Name:

Address:

Phone:

Fax:

e-mail:

Federal ID or Social Security Number:

MDOT MBE Certification #:______________

MD Dept. of Assess. & Taxation #:

eMaryland Marketplace #: ______________

DGS Small Business Certification # (if any):

Signature of Offeror: ______________________________________________________________________

Printed Name, Title and Date:

________________________________________________________________________________________

Office of Purchasing

10910 Clarksville Pike, Ellicott City, Maryland 21042-6198

(410) 313-6644, fax (410) 313-6789

NO BID REPLY FORM

Sealed Proposals For: Evaluation Services

Offeror:

To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an

invitation, but does not wish to submit a Proposal, state their reason(s) below. This information will not preclude receipt of

future invitations unless you request removal from the Offerors' List by so indicating below. This form may be faxed to

(410) 313-6789.

We must offer a "No Response" at this time because:

We do not wish to submit a proposal under the terms and conditions of the RFP document.

Our objections are:

We do not feel we can be competitive.

We cannot submit a proposal because of the marketing or franchising policies of the

manufacturing company.

We do not wish to sell to The Howard County Public School System. Our objections are:

We do not sell the item(s)/service(s) requested in the specific specifications.

Other:

Table of Contents

Section I - General Information

Section II - Mandatory Terms and Conditions

Section III - Scope of Work

Section IV- Technical Proposal Evaluation Criteria

Section V - Technical Proposal Format

Section VI - Technical Proposal Form

Appendix A – Qualifications/Experience Affidavit

Appendix B – Student Data Sharing Agreement

Appendix C – Cost Proposal and Information

Appendix D– Proposal Affidavit

Appendix E – Standard Contract

Appendix F – Education Article

Appendix G – Contractor Performance /Evaluation Scorecard

Appendix H – Insurance Requirements

Section I: GENERAL INFORMATION

1.1. PURPOSE

The Howard County Public School System (HCPSS) issued this Request for Proposal (RFP) to solicit

submittals from qualified, professional vendors, to supply Evaluation Services for the Howard County Public

School System (HCPSS). The mission of the Howard County Public School System (HCPSS) is to ensure

academic success and social-emotional well-being for each student in an inclusive and nurturing environment

that closes opportunity gaps. HCPSS has several grant funded programs that require an annual evaluation on

the program’s implementation and progress toward meeting goals and objectives

1.2. BACKGROUND

a. The Howard County Public School System (HCPSS) currently serves 58,000 students across

77 schools and is located between the metropolitan areas of Baltimore, MD and Washington,

DC. While it is a suburban system in many respects, parts of the area are becoming more

urbanized with an influx of students and families from the two major metropolitan areas (many

of whom relocate to Howard County because of the outstanding reputation of the school

system).

b. Respondents to this solicitation are encouraged to review the data contained in HCPSS’ website

for a better understanding of HCPSS, its organization and management, and the services it

provides. The website includes a summary of the approved Operating Budgets. This website

may be accessed at http://www.hcpss.org/.

1.3. GENERAL

a. The Howard County Board of Education, hereinafter referred to as the Howard County Public

School System or HCPSS, is soliciting competitive sealed proposals to contract with a company

to obtain Evaluation Services for use throughout HCPSS as more fully described herein.

Services shall be performed in accordance with the specifications, terms, general conditions,

and attachments. If further information is required, contact the Buyer Afua Tisdale at

afua_tisdale@hcpss.org. The buyer is the only person authorized to answer questions

regarding this RFP. Offerors should not rely on information obtained from any source other than

the named buyer. Offerors are responsible for monitoring the HCPSS Purchasing website for

any amendments to the RFP. Failure of any offeror to receive any such Addenda or

interpretation may not relieve such offeror from obligation under his/her proposal as submitted.

b. HCPSS intends to award a three (3) year contract with three, one-year options.

c. Offerors are responsible for reviewing and understanding this solicitation. To that end,

prospective offerors may submit questions to the HCPSS Buyer named above.

Questions must be in writing and submitted via email.

Questions must be received in the Office of Purchasing by __February 15, 2023, at _2:00 PM__ EST

Questions received after this date will be answered only if time permits.

The Buyer will distribute a written summary of responses to timely-received questions to all

prospective bidders known to have received a copy of this RFP.

Oral communications are not binding.

d. Under no circumstances are offerors, including third party vendors or their staff, to contact any

other HCPSS staff, employees or any related constituency for purposes associated with this

solicitation, including but not limited to, obtaining, or providing information. Offerors failing to

comply with this requirement may be disqualified.

1.4. PRE-PROPOSAL CONFERENCE

There will be no pre-proposal conference for this solicitation

1.5. DUE DATE AND TIME

a. Proposals must arrive at the Purchasing Office by the time, date and location specified in the Request

for Proposal in order to be considered for this project. If a Bidder includes supplemental documents such

as brochures they must attach a copy of all the supplemental materials to the Original and the copy.

b. LATE SUBMISSIONS CANNOT BE ACCEPTED. Any proposal received after the time and date

specified, or at a different location will not be opened or given any consideration. HCPSS recommends

against the use of mail or delivery services that will not guarantee delivery directly to the Purchasing

Office. Bids delivered to the central mailroom or front desk will not be considered "received” until they

arrive at the Purchasing Office. HCPSS will not waive delay in delivery resulting in delay on the part of

a carrier.

1.6. INCLEMENT WEATHER

In the event that Howard County Public Schools are closed for students on the scheduled Proposal due date, but the

Purchasing Office located in the Administrative/Central Offices are open then the proposals will be due as specified in the

original documents. In the event the schools have a delayed opening on the date the proposals are due, the proposal date

and time will not change. In the event that the HCPSS Administrative/Central Offices are closed as the result of inclement

weather or for other unanticipated reasons, Bids will be due on the next day that the Administrative/Central Office is officially

open, at the same time specified. It is the bidder’s responsibility to check the closure announcements.

1.7. CONFIDENTIALITY

Bidders should give specific attention to the identification of those portions of their submittal which they deem

to be confidential, proprietary information or trade secrets, and provide any justification of why such materials,

upon request, should not be disclosed by HCPSS under the Access to Public Records Act, State Government

Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. Contractors must clearly indicate each and

every section that is deemed to be confidential, proprietary, or a trade secret. It is not sufficient to preface

your technical offer with a proprietary statement. Bid prices will be opened publicly.

1.8. NO OBLIGATION

HCPSS shall pay no costs or other amounts incurred by any entity in responding to this RFP or prior to

the effective date of the contract entered into for the services provided. HCPSS reserves the right, in

their sole discretion, to select qualified responses to this RFP without discussion of responses with

respondents. HCPSS reserves the right to reject any or all submitted responses. All submittals will

become a part of the HCPSS official procurement files and will be available for public inspection.

1.9. RESPONDENT OBLIGATIONS

a. Subcontractors will not be accepted for this solicitation.

b. Offeror will be the sole point of contract responsibility. HCPSS will look solely to Offeror

for performance of the contract.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Evaluation Services

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