Office of Purchasing
10910 Clarksville Pike
Ellicott City, Maryland 21042-6198
(410) 313-4584, fax (410) 313-6789
Request for Proposal No. 065.21.B5
Cloud Hosting Services Solution
Last Date for Questions
Expected Board Approval
August 30, 2021
September 9, 2021, 1:00 pm EST
September 17, 2021
September 24, 2021 1:00 pm EST
November 2, 2021
Office of Purchasing
10910 Clarksville Pike, Ellicott City
(410) 313-6722, fax (410)
REQUEST FOR PROPOSALS
Cloud Hosting Solution Services
RFP No. 065.21.B5
To All Interested Services Contractors:
The Howard County Public School System (HCPSS) invites your bid to provide a cloud hosting
services solution in accordance with BID No. 065.21.B5. Submittals shall be accepted at the Howard
County Department of Education, Purchasing Office, 10910 Clarksville Pike, Ellicott City, Maryland
21042, until 1:00 P.M. on September 24, 2021.
RFP documents may be obtained on Monday, August 30, 2021 at the Howard County Department of
Education, Purchasing Office website https://purchasing.hcpss.org/business-opportunities.
The Purchasing Office’s contact for this project is Mr. Douglas Pindell, firstname.lastname@example.org. Offices are
working remotely so please use the email for contacting staff.
A virtual Pre-submission conference will be held on September 9, 2021 at 1:00 P.M. Specific
instructions for registration information are located on page 6, Section 1, item 1.3 of the
solicitation. Howard County Public School System staff will explain the scope of work. Attendance
is not mandatory; however, it is highly recommended. Questions may be submitted afterwards to
the project contact listed above.
Submittals shall be submitted electronically via email in their entirety (all pages) in PDF format
no later than Friday, September 24, 2021 at 1:00 P.M. to BidsandProposals@hcpss.org. Bids that
contain either more than one file, or files larger than 75MB, shall be inserted into an e-folder and
compressed in a .zip file. To ensure delivery, if file size cumulatively exceed 75MB, it is recommended
that bidders submit separate emails labeled No.1, No.2, etc.
Late submittals will not be considered. It is the responsibility of each offeror to ensure that its submittal
is delivered to the proper place prior to the scheduled closing date and time.
It is the bidder’s sole responsibility to regularly visit the HCPSS Purchasing web site listed above to
download and acknowledge receipt of all Addenda. It is highly recommended that bidders ascertain
if they have received all the addenda issued prior to submitting their proposal. Failure of any bidder
to receive any such Addenda or interpretation may not relieve such bidder from obligation under
his/her proposal as submitted.
All questions should be directed, in writing, no later than 12:00 P.M., Friday, September 17, 2021
to the contact above. The Howard County Public School System is under no obligation to respond to
any questions that are received after the cutoff date and time. Only answers provided via addenda
issued by the HCPSS will be binding. Under no circumstances are bidders, including third party
vendors or their staff, to contact any other HCPSS staff, employees or any related constituency for
purposes associated with this solicitation, including but not limited to, obtaining or providing information.
Bidders failing to comply with this requirement may be disqualified.
The Howard County Public School System is under no obligation to respond to any questions that are
received after the cutoff date and time. Only answers provided via addenda issued by the HCPSS
will be binding. Under no circumstances are bidders, including third party vendors or their staff, to
contact any other HCPSS staff, employees or any related constituency for purposes associated with
this solicitation, including but not limited to, obtaining or providing information. Bidders failing to
comply with this requirement may be disqualified.
The Howard County Public School System reserves the right to reject in whole or in part any or all
THE HOWARD COUNTY PUBLIC SCHOOL
10910 Clarksville Pike (MD Route 108)
Ellicott City, Maryland 21042
NO BID REPLY FORM
Cloud Hosting Services Solution
Solicitation Number: 065.21.B5
To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that
has received an invitation but does not wish to submit state their reason(s) below. This form may be
faxed to (410) 313-6789.
Unfortunately, we must offer a "No Bid" at this time because:
1. We do not wish to participate in the bid process.
2. We do not wish to bid under the terms and conditions of the
Request for Sealed Bid document. Our objections are:
3. We do not feel we can be competitive.
4. We cannot submit a bid because of the marketing or franchising policies of
5. We do not wish to sell to The Howard County Public School System.
Our objections are:
6. We do not sell the item(s)/service(s) requested in the specific specifications.
Introduction and Background
Howard County, Maryland is a suburban community of over 317,233 situated midway along the
Baltimore- Washington corridor. It is a county of contrasts - a blend of old and new, urban and rural,
historical and progressive. The county’s borders encompass Ellicott City, one of the country’s oldest
towns, and Columbia, a planned community conceived and designed 50 years ago by The Rouse
Company. A great community deserves great schools, and HCPSS is a recognized source of local
pride. HCPSS is a school system of 77 schools, elementary, middle, high, and special schools. The
school system consistently ranks among Maryland’s top school districts based on student performance
on the Maryland School Assessments. Howard County students score above the national averages on
standardized tests and over 85% of graduates continue their education beyond high school.
Respondents to this solicitation are encouraged to review additional information about the school
system at http://www.hcpss.org/about-us/.
HCPSS School System Tax Identification.
Federal Tax Id:
Maryland Sales Tax:
Federal Excise Tax:
HCPSS employs over 8,500 full and part-time regular employees in addition to a large number of
temporary and seasonal employees. Approximately 400-500 employees (full-time and regular part-
time) are hired each year with an average of 3,000 applications received. The Office of Human
Resources is responsible for the recruitment and hiring of all staff in collaboration with other HCPSS
Respondents to this solicitation are encouraged to review the data contained in HCPSS’s website for
a better understanding of HCPSS, its organization and management, and the services it provides. The
website is http://www.hcpss.org.