CONTRACT DOCUMENTS AND SPECIFICATIONS
BRISTOL STREET AND ESTHER BOULEVARD DRAINAGE
CITY JOB NO. 425-D2-1910
Date Issued: November 14, 2023
Proposal Due Date & Opening via Zoom:
DECEMBER 14, 2023 @ 2:00 P.M.
MEETING ID: 898 4898 0490
DIAL IN: 13462487799
CITY OF BRYAN
RFP#24-018 Page 1 of 126
CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
BRISTOL STREET AND ESTHER BOULEVARD DRAINAGE IMPROVEMENTS
CITY OF BRYAN NO. 425-D2-1910
TABLE OF CONTENTS
Request for Competitive Sealed Proposals
Anticipated Schedule of Events
Project Scope, Budget and Completion Date
Proposal Pages (RETURN THIS SECTION WITH PROPOSAL)
CITY OF BRYAN STANDARD SPECIFICATIONS
(not included but made part of this contract)
City of Bryan Record of Excavation
Policy Utility Installation Notifications
Sales Tax Exemption Permit
General Provisions and Requirements
Sample Certificate of Insurance
Contractor’s Affidavit of Bills Paid
APPENDIX A - City of Bryan Contractor Registration Program Instructions
RFP#24-018 Page 2 of 126
Chapter 176 of the Texas Local Government Code mandates the public disclosure of
certain information concerning persons doing business or seeking to do business with the
City of Bryan, including affiliations and business and financial relationships such persons
may have with City of Bryan officers. An explanation of the requirements of Chapter 176,
applicable forms and a complete text of the new law are available at:
If you are unable to obtain such information online, please contact the City of Bryan
Purchasing Department, 205 E. 28th Street, Bryan, Texas 77803 or call (979) 209-5505.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,
YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS
OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU
ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.
DISCLOSURE OF INTERESTED PARTIES
In 2015, the Texas Legislature adopted House Bill 1295, which added section
2252.908 of the Government Code. The law states that a governmental entity or
state agency may not enter into certain contracts with a business entity unless the
business entity submits a disclosure of interested parties to the governmental
entity or state agency at the time the business entity submits the signed contract
to the governmental entity or state agency. The law applies only to a contract of a
governmental entity or state agency that either (1) requires an action or vote by the
governing body of the entity or agency before the contract may be signed or (2)
has a value of at least $1 million. The disclosure requirement applies to a contract
entered into on or after January 1, 2016. The process as implemented by the
Commission is as follows:
1. A business entity must use the application to enter the required
information on Form 1295 and print a copy of the form and a separate
certification of filing that will contain a unique certification number.
2. An authorized agent of the business entity must sign the printed copy
of the form and have the form notarized. The completed Form 1295
and certification of filing must be filed with the city “at the time the
business entity submits the signed contract” to the city.
3. The city must notify the Commission, using the Commission’s filing
application, of the receipt of the filed Form 1295 and certification of
filing not later than the 30th day after the date the contract binds all
parties to the contract.
For more information regarding how to file Form 1295, please click on the following
link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .
RFP#24-018 Page 3 of 126
Pursuant to Texas Government Code 2252.152, contracts with companies
engaged in business with Iran, Sudan, or foreign terrorist organizations are
prohibited; a governmental entity may not enter into a governmental contract with
a company that is identified on a list prepared and maintained under Government
Code Sections 806.051, 807.051, or 2252.153.
Pursuant to Government Code 2270.002, a governmental entity may not enter into
a contract with a company for goods or services unless the contract contains
written verification the company that it: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the contract.
Any information deemed to be confidential or proprietary by Proposer should be clearly annotated
on the pages where confidential or proprietary information is contained. The City cannot
guarantee that it will not be required to disclose all or part of any public record under Texas Public
Information Act, since information deemed to be confidential or proprietary by Proposer may not
be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to
Government Code, Chapter 552, the City must disclose certain contracting information and the
law presumes that most contracting information is public. Certain types of contracting information
must generally be released under the Public Information Act: overall price; price and description
of items or services to be delivered; delivery and service deadlines; remedies for breach of
contract; identity of the parties to the Contract; execution and effective dates; and information
connected to a vendor or contractor’s performance on the Contract. Additionally, information
regarding performance under the Contract, including breaches of the Contract, Contract
variances, amendments, liquidated damages, and other penalties for non-performance, must
generally be released under the Public Information Act.
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and
the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter.
RFP#24-018 Page 4 of 126
REQUEST FOR COMPETITIVE SEALED PROPOSALS
Pursuant to Chapter 2269 of the Texas Government Code and other applicable law, the
City of Bryan (the “City”) is soliciting Competitive Sealed Proposals from qualified firms
interested in providing construction services in connection with the construction of
BRISTOL STREET AND ESTHER BOULEVARD DRAINAGE IMPROVEMENTS CITY
OF BRYAN JOB No. 425-D2-1910 (the “Project”).
SEALED Proposal packages will be accepted until 2:00 p.m. CST, Thursday, December
14, 2023 and publicly opened and read aloud at the location indicated below. The outside
of the envelope must clearly be labeled with the proposer’s name, the RFP name/number
and the due date. Any Proposal received after the aforementioned closing time will be
returned unopened. Deliver the sealed envelope to:
Laura Perez, Buyer
City of Bryan, Purchasing Department
205 E. 28th Street, Bryan, Texas 77803
(P) (979) 209-5504 (F) (979) 821-5798
Please make sure RFP #24-018 is written on the sealed document.
Proposal Opening will be held via zoom, December 14, 2023 @ 2:00 P.M.
Meeting ID: 898 4898 0490
Dial In: 13462487799
Plans, Specifications and Information for Proposers are online at
https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office
at 205 E. 28th Street, Bryan, Texas, (979) 209-5505. No Proposal may in any way qualify,
modify, substitute or change any part of the specifications or contract documents.
The City believes that the data contained in these specifications is sufficient for the
preparation of Competitive Sealed Proposals. Requests for additional information will be
considered depending on the proposal time frame and the availability of the requested
information. Such information will be submitted to all known Proposers simultaneously
on the website mentioned above.
In order to ensure a fair and public process, all questions related to this Request for
Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System
(https://brazosbid.ionwave.net) to the individual identified above prior to 10:00 a.m.
CST on Monday, December 4, 2023. Contact with any City of Bryan employee or official
RFP#24-018 Page 5 of 126