Campus Dining Services/Residential Meal Program Consultant Services

Agency: Central Connecticut State University
State: Connecticut
Type of Government: State & Local
Category:
  • G - Social Services
Posted: Oct 11, 2018
Due: Nov 1, 2018
Solicitation No: RFP Number 2019-15
Publication URL: To access bid details, please log in.


RFP Number 2019-15


Campus Dining Services/Residential Meal Program Consultant Services


Attachment A Contract Draft


Attachment B Sodexo Contract (redacted)


Attachment B Sodexo Contract Amendment 1 (redacted)


Attachment B Sodexo Contract Amendment 2 (redacted)


Attachment C


Attachment D


Proposals due |November 1, 2018

Attachment Preview

REQUEST FOR PROPOSAL NO. 2019-15
Campus Dining Services/Residential Meal Program
Consultant Services
Section 1. Administrative Overview
1.1 INTRODUCTION
This is a Request for Proposals (RFP) issued by the Central Connecticut State University (hereinafter referred to
as the "University" or “CCSU”) is seeking proposals from independent consultants to provide subject matter
expertise to examine the dining and residential services program at CCSU and to develop recommendations to
enhance the dining program to meet the needs of today’s and tomorrow’s students.
1.2 AUTHORITY
This RFP is issued under the provisions of the Connecticut General Statutes 4a-52a and 10a-151b.
1.3 RFP ORGANIZATION
This RFP is organized into the following sections:
Section 1, Administrative Overview -- Provides Contractors with general information on the objectives of this
RFP, procurement schedule, and procurement overview.
Section 2, Scope of Work -- Provides Contractors with a general description of the University, the tasks to be
performed, delineates University and Contractor’s responsibilities, and defines deliverables.
Section 3, Proposal Requirements -- Describes the required format and content for the Contractor's proposal.
Section 4, Evaluation Criteria -- Describes how proposals will be evaluated by CCSU.
Appendix I
Appendix II
Appendix III
Appendix IV
Appendix V
References Form
Instruction to Proposers
Proposal Certification
Required Forms (Bidder Contract Compliance Monitoring Report, nondiscrimination
certification)
RFP Response Check List
Attachment A
Attachment B
Attachment C
Attachment D
Contract Award Draft
Current Dining Services Contract and amendments (redacted 3 documents)
Historical Occupancy Data
Retail and Catering Historical Revenue
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1.4
SUBMISSION OF QUESTIONS
Proposers shall submit all questions in writing to Thomas Brodeur, Purchasing Manager, via email to
brodeur@ccsu.edu. No verbal questions will be entertained. The deadline for submission of questions is 4:30
p.m., E.S.T., on October 19, 2018. Any questions and their answers shall be published as an addendum. See
section 1.0 for additional information on Addenda.
Under no circumstances may any proposer or its representative contact any employee or representative of the
University regarding the RFP or proposals, other than as provided in this section or Section 1.1 prior to the
execution of the Contract. Strict adherence to this important procedural safeguard is required.
Any violation of this condition may result in proposer being considered non-compliant and ineligible for award.
1.5 SUBMISSION OF PROPOSALS
Contractors shall submit a clearly marked original plus one complete copy of their proposal electronically on CD
or USB flash drive and seven (7) hard copies. Proposals shall be received by the CCSU Purchasing Department
no later than 3:00 p.m. E.S.T., on November 1, 2018 at which time a representative of the Purchasing Department
will announce publicly the names of those firms submitting proposals. No other public disclosure will be made
until after the award of the contract.
Proposals shall be mailed or delivered to:
Thomas J. Brodeur, C.P.M.
Purchasing Department,
Marcus White Annex room 006
Central Connecticut State University
1615 Stanley Street
New Britain, CT 06050-4010
Any proposal received after this date and time shall be rejected.
The outside cover of the package containing the proposal shall be marked:
RFP 2019-15, Campus Dining Services Consultant Services, submitted by (Name of Contractor)
Any RFP proposal received after the date and time stated above will not be considered and will be returned to the
vendor unopened. Faxed or Emailed proposals will not be accepted at any time!!
1.6 RFP TERMS AND CONDITIONS
The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The anticipated
Contract will be, in form and substance, consistent with applicable University policy and regulations and State of
Connecticut statutes and regulations regarding the creation and execution of such Contracts. The failure of any
respondent to receive and/or examine the RFP, including all exhibits and attachments, document, form, addenda,
or to acquaint itself with conditions there-existing, will not relieve it of any obligation with respect to its proposal
or any executed Contract. The submission of a proposal shall be conclusive evidence and understanding of the
University's intent to incorporate such terms and conditions into any subsequent Contract.
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1.7 DISQUALIFICATION OF PROPOSALS
The University reserves the right to consider as acceptable only those proposals submitted in accordance
with all requirements set forth in this RFP and which demonstrate an understanding of the scope of the
work. Any proposal offering any other set of terms and conditions contradictory to those included in this
RFP may be disqualified without further notice.
A Proposer’s proposal may be disqualified for any one or more of the following reasons:
The proposal shows any noncompliance with applicable law.
The proposal is conditional, incomplete, or irregular in such a way as to make the proposal
indefinite or ambiguous as to its meaning.
The proposal has any provision affording the Contractor the right to accept or reject award.
The Contractor is on the State of Connecticut Department of Labor Debarment List (current
issue) at any time up to the execution of the Contract.
1.8 ADDENDA TO THIS RFP
CCSU may issue one or more addenda related to this RFP. Such addenda shall be posted at
https://biznet.ct.gov/SCP_Search/Default.aspx?AccLast=2 and at
http://www.ccsu.edu/purchasing/currentBids.html. It shall be the responsibility of prospective proposers and
other interested parties to familiarize themselves with the web sites and visit them regularly during the RFP
process for updated information or addenda related to this RFP.
Receipt of addenda must be acknowledged by each proposer, and the failure of a proposer to acknowledge any
addendum shall not relieve the Proposer of the responsibility for complying with the terms thereof. All addenda
must be signed by an authorized respondent representative and returned with the proposal on or before the
proposal opening date and time.
This process is intended to ensure that all vendors have equal access to information relative to this RFP. No
information communicated verbally shall be effective unless confirmed by written communication from the
CCSU Purchasing Department.
1.9 RIGHTS RESERVED
CCSU reserves the right to award in part, to reject any and all proposals, in whole or in part, and to waive
technical defects, irregularities and omissions if, in its judgment, the best interest of CCSU will be served. Should
CCSU determine that only one Proposer is fully qualified, or that one Proposer is more highly qualified than the
others under consideration, a Contract may be negotiated and awarded to that Proposer.
1.10 CONTRACT and PURCHASE ORDER
CCSU shall enter into a Contract with the awarded contractor for the services described herein. All provisions of
this Request for Proposal and the successful proposal, as mutually agreed upon by subsequent negotiation,
provide the specifications for, and obligations of both parties to be executed by any duly authorized
representative(s). This Request for Proposal and the successful proposal will constitute the fundamental outline of
the awarded contract.
See Attachment A, for Draft Boiler Plate Contract Language
3
After a contract has been executed, CCSU shall issue a Purchase Order to the awarded contractor which will serve
as the financial vehicle for submittal of, and payment of, invoices for services rendered.
1.11 INSPECTION OF PROPOSALS and CONFIDENTIAL INFORMATION
Proposals may be available for public inspection after the Contract is signed by all parties. Information
marked as “confidential” in any proposal shall be honored as such, to the extent allowable under the
Freedom of Information Act.
The University treats each Proposal as confidential until after the Contract is executed. At that time they
become subject to disclosure under the Freedom of Information Act (FOIA). If a respondent wishes to
supply any information, which it believes is exempt from disclosure under the FOIA the respondent should
summarize such information in a separate envelope and each page submitted should clearly state
"Confidential," but otherwise be presented in the same manner as the Proposal. However, any such
information is provided entirely at the respondent's own risk and the University assumes no liability for any
loss or damage which may result from the University's disclosure at any time of any information provided
by the respondent in connection with its proposal.
1.12 CONTRACT EXCLUSIVITY
Any contract resulting from this RFP will not be an exclusive contract. The University will reserve the right to
procure similar or related services in any manner deemed by the University to be in its own best interest.
1.13 RFP TERMS AND CONDITIONS
The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The anticipated
agreement will be, in form and substance, consistent with applicable University policy and regulations and State
of Connecticut statutes and regulations regarding the creation and execution of such contracts. The failure of any
respondent to receive or examine any contract, document, form, addenda or to visit the sites and acquaint itself
with conditions there-existing, will not relieve it of any obligation with respect to its proposal or any executed
contract. The submission of a proposal shall be conclusive evidence and understanding of the University's intent
to incorporate such terms and conditions into the resulting contract.
1.14 ADVERTISING
In submitting a proposal, the Vendor agrees, unless specifically authorized in writing by an authorized
representative of CCSU on a case by case basis, that it shall have no right to use, and shall not use, the name of
Central Connecticut State University, its officials or employees, or the Seal of the University, a) in any
advertising, publicity, promotion; nor b) to express or imply any endorsement of agency’s services; nor c) to use
the name of the state, its officials or employees or the University seal in any manner (whether or not similar to
uses prohibited by subparagraphs (a) and (b) above) except only to manufacture and deliver in accordance with
this agreement such services as are hereby contracted by the University.
1.15 IMMUNITY FROM LIABILITY
Every person who is a party to this agreement is hereby notified and agrees that the University is immune from
liability and suit for or from vendor’s activities involving third parties and arising from any contract resulting
from this Request for Propos
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1.16
NONDISCRIMINATION STATEMENT
Central Connecticut State University is an affirmative action equal opportunity institution. The University
will not knowingly do business with any bidder, contractor, subcontractor or supplier of materials found to be
in violation of any state or federal antidiscrimination law.
1.17
CONFIDENTAIL INFORMATION AND PII
The Contractor acknowledges that it will have access to Confidential Information (as hereinafter defined).
The Contractor agrees that it will use the Confidential Information solely for the purpose of performing its
duties as a consultant and agrees that it will not divulge, furnish, publish or use for its own benefit or for the
direct or indirect benefit of any other person or entity, whether or not for monetary gain, any Confidential
Information.
For purposes of this Agreement, the term “Confidential Information” shall mean (i) all information related to
the business operations, marketing plans, financial position and (ii) other business information and any other
information disclosed to the Contractor. Confidential Information shall not include information which (i) is
or becomes part of the public domain through no act or omission attributable to the Contractor, (ii) is released
after prior written authorization or (iii) the Contractor receives from any third party who is unrelated to it and
who is not under any obligation to maintain the confidentiality of such information.
Section 2. Scope of Services
2.1 BACKGROUND
Central Connecticut State University (CCSU) was founded in 1849 as the New Britain Normal School. It is
Connecticut’s oldest publicly supported institution of higher education. Over the years, the New Britain Normal
School became the Teachers College of Connecticut (in 1933) and the Central Connecticut State College in 1959.
CCSU is governed by the Connecticut State Colleges & Universities (CSCU) Board of Regents, which oversees
the four Connecticut state universities (Central, Eastern, Southern, and Western) and the state’s 12 community
colleges and Charter Oak State College. CCSU is recognized not only for our teacher education programs, but for
our liberal arts, STEM, and business undergraduate and graduate programs. CCSU is located in a neighborhood
on the northern edge of New Britain. It is 15 minutes from the state capital of Hartford and about two hours from
New York and Boston. CCSU has a welcoming campus with over 160 acres and some 40 buildings. Our campus
features state-of-the-art facilities with wireless access throughout.
CCSU is the largest of the universities within the CSCU system. It had a Fall enrollment headcount of 11,822.
The University offers 10 residence halls, housing 23 percent of students.
CCSU’s Residence Life website can be found on-line at:
http://www.ccsu.edu/reslife/
Sodexo dedicated CCSU dining services website can be found on-line at:
https://ccsudining.sodexomyway.com/
Detailed enrollment information is available on-line at:
www.ccsu.edu/oira/data/semiannualStats.html
See Attachment C for historical occupancy data and Attachment D for retail and catering historical revenue.
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