REQUEST FOR PROPOSAL NO. 2019-13
TO PROVIDE SNOW REMOVAL, SANDING AND ICE MELT SERVICES
Section 1. Administrative Overview
This is a Request for Proposals (RFP) issued by Central Connecticut State University (hereinafter referred to as
"University" or “CCSU”) seeking proposals from experienced and qualified vendors to furnish comprehensive snow
removal, sanding and ice melt services at CCSU and Charter Oak State College (hereinafter referred to as “COSC”)
and the Institute of Technology and Business Development (hereinafter referred to as “ITBD”) and the Early Learning
Program (herein referred to as “ELP”)
This RFP is issued under the provisions of the Connecticut General Statutes 4a-52a and 10a-151b.
This RFP is organized into the following sections:
Section 1, Administrative Overview -- Provides Contractors with general information on the objectives of this RFP,
procurement schedule, and procurement overview.
Section 2, Scope of Work -- Provides Contractors with a general description of the University, the tasks to be
performed, delineates University and Contractor’s responsibilities, and defines deliverables.
Section 3, Proposal Requirements -- Describes the required format and content for the Contractor's proposal.
Section 4, Evaluation Criteria -- Describes how proposals will be evaluated by CCSU.
Instruction to Proposers
Required Forms (CHRO Bidder Contract Compliance Monitoring Report,
Nondiscrimination Certificate, OPM Ethics Form 1, OPM Ethics Form 5, OPM Ethics
Form 6, SEEC Form 11)
RFP Response Check List
Standard CSU Bid Terms and Conditions
Contractor Employee Background Check Letter
CCSU Environmental Health & Safety Procedures
Draft Contract Boilerplate
MANDATORY PRE BID MEETING
A mandatory pre-bid conference and site inspection shall be held on September 20, 2018 at 10:00 AM at East Hall.
Late arrivals (10 minutes or more) will not be given credit for attendance nor allowed to participate in the bid process.
All bidders are required to attend the pre-bid meeting, to have satisfied themselves as to work conditions, RFP
specifications and the requirements of the Agency.
SUBMISSION OF QUESTIONS
Contractors may submit questions via email to firstname.lastname@example.org. The deadline for submission of questions is 4:30
p.m., on September 27, 2018. Any questions and their answers shall be published as an addendum. See section 1.8
SUBMISSION OF PROPOSALS
Contractors shall submit a clearly marked original plus one complete copy of their proposal electronically on CD or
Proposals shall be received by the CCSU Purchasing Department no later than 3:00 p.m. E.S.T., on October 4, 2018
at which time a representative of the Purchasing Department will announce publicly the names of those firms
submitting proposals. No other public disclosure will be made until after the award of the contract.
Proposals shall be mailed or delivered to:
Thomas J. Brodeur, C.P.M.
Marcus White Annex room 006
Central Connecticut State University
1615 Stanley Street
New Britain, CT 06050-4010
Any proposal received after this date and time shall be rejected.
The outside cover of the package containing the proposal shall be marked:
RFP 2019-13 Snow, Sanding and Ice Melt Services, submitted by (Name of Contractor)
FORMATION OF CONTRACT
See Attachment A, for Draft Boiler Plate Contract Language.
CCSU reserves the right to enter into negotiations with the selected Proposer in an effort to reach a mutually satisfactory
Contract that will be executed by both parties and will be based on this RFP, including the Draft Boiler Plate Contract
Language, the RFP proposal submitted by the selected Proposer and the subsequent negotiation.
The University reserves the right to award a Contract based on an offer which, in the sole opinion of the University, best
fulfills or exceeds the requirements of this RFP and is deemed to be in the best interest of the University.
The Contract, when duly executed, shall represent the entire agreement between the parties.
ADDENDA TO THIS RFP
CCSU may need to issue one or more addenda related to this RFP. Such addenda shall be posted on the CCSU
Current Bids website - (http://www.ccsu.edu/purchasing/currentBids.html).
It shall be the responsibility of prospective contractors and other interested parties to familiarize themselves
with the web site and visit it regularly during the RFP process for updated information or addenda related to
This process is intended to ensure that all vendors have equal access to information relative to this RFP. No
information communicated verbally shall be effective unless confirmed by written communication from the Purchasing
Department of the University
DISQUALIFICATION OF PROPOSALS
The University reserves the right to consider as acceptable only those proposals submitted in accordance with all
requirements set forth in this RFP and which demonstrate an understanding of the scope of the work. Any proposal
offering any other set of terms and conditions contradictory to those included in this RFP may be disqualified without
A Contractor shall be disqualified and the proposal automatically rejected for any one or more of the following reasons:
The proposal shows any noncompliance with applicable law.
The proposal is conditional, incomplete, or irregular in such a way as to make the proposal indefinite or
ambiguous as to its meaning.
The proposal has any provision reserving the right to accept or reject award, or to enter into a contract
pursuant to an award, or provisions contrary to those required in the solicitation.
The Contractor is debarred or suspended.
RIGHT TO WITHHOLD AWARDING OF CONTRACT
Contractors are advised that CCSU reserves the right not to make award of this contract.
INSPECTION OF PROPOSALS and CONFIDENTIAL INFORMATION
Proposals shall be available for public inspection after the contract is signed by all parties. Information marked as
“confidential” in any proposal shall be honored as such, to the extent allowable under the Freedom of Information Act.
The University treats Proposals as confidential until after the award is issued. At that time they become subject to
disclosure under the Freedom of Information Act. If a respondent wishes to supply any information, which it believes is
exempt from disclosure under the Act that respondent should summarize such information in a separate envelope and
each page submitted should clearly state "Confidential," but otherwise be presented in the same manner as the
Proposal. However, any such information is provided entirely at the respondent's own risk and the University assumes
no liability for any loss or damage which may result from the University's disclosure at any time of any information
provided by the respondent in connection with its proposal.
All provisions of this Request for Proposal and the successful proposal, as mutually agreed upon by subsequent
negotiation, provide the specifications for, and obligations of both parties to be executed by any duly authorized
representative(s). This Request for Proposal and the successful proposal will constitute the fundamental outline of the
TERM OF CONTRACT
The contract period for the described services will be for four (4) years or “snow seasons”, approximately October 1,
2018 through April 30, 2022
All fees and costs quoted herein shall remain firm for the entire contract term. If applicable to and during the term of
this Contract, the Price Schedule will be adjusted to reflect any increase in the minimum standard wage rate that may
occur, as mandated by state law. The Price Schedule will not be adjusted until the Contractor provides documentation
substantiating the increase in minimum wage rate. LABOR cost increases will be allowed and approved ONLY in the
manner described above. Such increases shall not be applied to peripheral costs (materials, overhead, etc).
The parties may agree to a reduction in the cost of the Contract at any time during which the Contract is in effect.
Without intending to impose a limitation on the nature of the reduction, the reduction may be to hourly, staffing or unit
costs, the total cost of the Contract or the reduction may take such other form as CCSU deems to be necessary or
Note that the award made under this RFP will not be an exclusive contract. Additional related requirements, such as
may be called for in a construction or renovation project, will be exempted from this contract. The Agency reserves the
right to perform work in connection with this contract with its own forces and/or other contractors related to the contract
in whichever manner is deemed to be in the best interest of CCSU.
RFP TERMS AND CONDITIONS
The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP. The failure of any
respondent to receive or examine any contract, document, form, addenda or to visit the sites and acquaint itself with
conditions there-existing, will not relieve it of any obligation with respect to its proposal or any executed contract. The
submission of a proposal shall be conclusive evidence and understanding of the University's intent to incorporate such
terms and conditions into the resulting award and subsequent purchase orders.
In submitting a proposal, the Vendor agrees, unless specifically authorized in writing by an authorized representative of
CCSU on a case by case basis, that it shall have no right to use, and shall not use, the name of Central Connecticut
State University, its officials or employees, or the Seal of the University, a) in any advertising, publicity, promotion; nor
b) to express or imply any endorsement of agency’s services; nor c) to use the name of the state, its officials or
employees or the University seal in any manner (whether or not similar to uses prohibited by subparagraphs (a) and (b)
above) except only to manufacture and deliver in accordance with this agreement such services as are hereby
contracted by the University.
SMALL BUSINESS SET ASIDE REQUIREMENTS
This RFP and any subsequent purchase order(s) is reserved as a “set-aside” transaction reserved for participation by
only Connecticut DAS-certified small (SBE) and minority-owned (MBE) businesses as outlined in Connecticut General
Statutes 4a-60g through 4a-60j. Vendors bidding must include a copy of their current SBE/MBE certificate as issued by
the State of Connecticut Department of Administrative Services, in order to be considered for award.
The awarded contractor must retain current certification in order to remain on the contract. Allowing certification to
expire will be grounds for termination of the contract.
The Contractor is reminded that all work will be carried out on a busy university campus. Safety is of utmost
importance. The Contractor shall conduct all operations in a safe manner and shall comply with all pertinent local,
state and federal safety regulations and with whatever requirements deemed necessary by the Agency Representative,
by CCSU Public Safety or by CCSU Fire Safety to protect the health, safety and well-being of the university
community. Safety precautions must be taken at all times to prevent the possibility of injury to pedestrians.
Contractor is expected to understand and follow all CCSU Environmental, Safety and Hygiene policies. At a minimum,
the contractor and all of its employees are expected to wear safety shoes and safety glasses at all times within the
work area. Hard hats must be worn when overhead work is in progress. Dust masks must be worn during any type of
dusty work. The contractor is expected to meet with the CCSU ES&H Department prior to commencing work or as
required by the CCSU ES&H Department. Failure to follow CCSU ES&H guidelines and policies will result in work
being stopped until conditions are rectified. Any increase in the cost of or delay in the Project incurred by the failure of
the Contractor to insure compliance in this area shall be borne by the Contractor. See Appendix IX.
STANDARD WAGE RATES
Standard wage rates will apply to this RFP and any resulting contract(s). See the Dept of Labor (DOL) web site for
current standard wages in New Britain (Area 2).
Pursuant to Public Act 09-183 any grounds maintenance laborer, including snow removers, hired prior to July 1, 2009
shall be classified as a janitor.
Pursuant to Public Act 09-183, any grounds maintenance laborer, including snow removers, hired after July 1, 2009
shall be classified as a light cleaner.
People operating trucks, plows and such heavy equipment shall be classified according to the size of the vehicle being
From the State of CT Dept of Labor web site –
Truck Driver and Snowplow Driver, Light Truck - Straight truck, under 1 1/2 tons, usually 4 wheels
Truck Driver and Snowplow Driver, Medium Truck -Straight truck, 1 1/2 to 4 tons inclusive, usually 6 wheels
Truck Driver and Snowplow Driver, Heavy Truck - Straight truck, over 4 tons, usually 10 wheels, Bobcat, Front End
Refer to the Dept of Labor web site for more information.
It shall be the contractor’s responsibility to maintain current employee wages and to maintain all payroll records as
required by DOL.
Section 2. Scope of Work
Contractor agrees to provide all labor, materials, equipment and supplies to provide Snow Removal, Sanding and Ice Melt
Services at CCSU in accordance with the following specifications.
CCSU will use Weather Works for official verification of snow fall accumulation. The Contractor is responsible for
purchasing a yearly subscription to weatherworksinc.com and submitting a detailed snowstorm analysis on a per storm
1. Contractor shall plow, shovel, sand and apply ice melt application to all specified surfaces on campus, CCSU’s
Institute for Technology and Business Development (ITBD) building located at 185 Main Street, New Britain,
CT; and Charter Oak State College (COSC) located at 55 Paul Manafort Drive, New Britain, and the Early
Learning Program Childcare Center located at 1285 East Street, New Britain;
Surfaces shall include but are not limited to entrances, sidewalks, stairwells, handicap ramps, steps, and surface
parking garages. Contractor shall also be responsible for clearing around all high voltage switches, Post Indicator
Valves, fire hydrants, and generators, and for ensuring that all fire exits are cleared.
i. Note: If CCSU personnel complete snow removal services on Davidson Hall, credit to invoice shall be
given to institution in accordance to the agreed to credit rates.