2020-127 RFP Shoreline Master Program Update

Agency: Kitsap County
State: Washington
Type of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
Posted: Aug 6, 2020
Due: Aug 17, 2020
Solicitation No: 2020-127
Publication URL: To access bid details, please log in.

2020-127 RFP Shoreline Master Program Update Closes 8/17/2020 @ 3:00 PM

2020-127


2020-127 Plan Holders


2020-127 Legal Ad


Addendum 1

Attachment Preview

Request for Proposals 2020-127
Kitsap County Department of Community Development
Periodic Update of Kitsap County’s Shoreline Master Program
Response Deadline: Monday, August 17, 2020 at 3:00 PM
Services
Kitsap County, Washington, seeks a qualified consultant to assist the County and its local partners to
prepare updates to the County’s Shoreline Master Program. In 2014, the County completed, and the
Department of Ecology approved, the County’s Shoreline Master Program (SMP). The County is now
preparing for the State required periodic review of the SMP to be completed on or before June 30, 2021.
This Request for Proposal is available on the Internet at
https://www.kitsapgov.com/das/Pages/Online-Bids.aspx or by contacting Vicki Martin at: Kitsap County
Purchasing Department, 614 Division Street, MS-7, Port Orchard, Washington 98366, 360.337.4788, fax
360.337.4638, email: vmartin@co.kitsap.wa.us.
The County’s current Shoreline Master Program, including maps, can be found on the County’s website
at:
https://www.kitsapgov.com/dcd/Pages/Shoreline_Master_Program.aspx
Scope of Work
The selected consultant will work with County staff as well as state, federal, and tribal agencies to
prepare background information, review recommendations, and prepare the environmental review and
necessary amendments to the SMP and other associated development regulations that reference or
regulate the County’s shoreline jurisdiction for presentation to the Planning Commission and Board of
County Commissioners. Public participation shall be incorporated throughout the SMP update process.
Kitsap County intends to use the joint review process for amending its SMP as allowed under WAC 173-
26-104.
The selected consultant shall demonstrate how they will provide the following:
Assist County staff throughout the process to coordinate and consult with the Department of
Ecology to provide them opportunities to review draft deliverables and provide comments. This
will also include assistance with grant management for Ecology.
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Support County staff to develop a Public Participation Plan that ensures diverse, equitable, and
inclusive public involvement in the SMP periodic review consistent with WAC 173-26-090
throughout the course of the SMP periodic review process.
Support County staff to draft outreach and informational documents with graphics as needed,
public notices that inform the public of the periodic review of the SMP, and seek their input and
involvement, including coordination of notice for the public hearing and comment period with
Ecology pursuant to WAC 173-26-104.
Assist in scoping the project and develop a scoping document for the Board of County
Commissioners to review and consider, limiting amendments to that list. The Department has
already developed a list of specific areas within the SMP where improvement and clarification of
regulations would be beneficial, which will be provided to the consultant; however, new issues
may arise through the scoping process.
Support County staff to consult with and solicit the comments of any persons, groups, federal,
state, regional, or local agency, and tribes, having interests or responsibilities relating to the
County’s shorelines or any special expertise with respect to any environmental impact to the
County’s shoreline jurisdiction. The consultation process should include coordination with
adjacent local governments (i.e. cities, Navy, Port Gamble S’Klallam Tribe, and Suquamish Tribe)
and include early contact within the process.
Review the County’s SMP, chapter 90.58 RCW, and Ecology’s rules and determine if
amendments are needed to the County’s SMP to maintain compliance. Utilize Ecology’s checklist
to assist in this review and document what SMP changes are being made to address new
statutory or regulatory changes and when no amendments are necessary.
Determine if any new information or improved data is available since the last update of the SMP
in 2016 that warrant amendments to the SMP. The SMP update will include the codification of
SMP regulations into the Kitsap County Code and the necessary goals, policies, and background
information of the SMP as part of the Kitsap County Comprehensive Plan.
Review the Comprehensive Plan and development regulations (Kitsap County Code Title 16
(Land Division And Development), Title 17 (Zoning), Title 18 (Environment), Title 19 (Critical
Areas Ordinance), Title 21 (Land Use And Development Procedures), Title 22 (Shoreline Master
Program) to determine if they are consistent with the SMP and if any amendments are
necessary to the Kitsap County Code or Comprehensive Plan. Provide a consistency analysis to
support any recommended changes to the SMP or the Kitsap County Code.
Draft proposed amendments to the SMP in Kitsap County Code.
SEPA review and documentation of the proposed amendments. Prepare the SEPA Checklist.
Technical and scientific support in coordination with Ecology and other agencies.
Technical and scientific support during the Planning Commission and Board of County
Commissioners deliberations.
Support County staff to prepare a summary responding to all comments received during the
public comment period, at any public meeting/open house, from agency and tribal review, the
Planning Commission hearing, and any Board of County Commissioners hearings prior to Board
adoption of the draft SMP.
The County has allocated up to $138,000 for this update. All work shall be completed by June 30,
2021
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Submittal Requirements
Proposals must be received by 3:00 PM, August 17, 2020. Late submittals will not be considered.
It is the submitter's responsibility to deliver the document to the proper address by the assigned time.
Kitsap County accepts no responsibility for lost or misdirected submittals.
Kitsap County reserves the right to reject any or all proposals and waive any irregularities. The County is
not liable for any costs incurred by the consultant before issuance of a contract. All costs incurred in
responding to this RFP are solely the responsibility of the consultant. All materials submitted in response
to this RFP become the property of Kitsap County, are public record, and will not be returned.
Submit one (1) unbound original, seven (7) copies, and one electronic PDF file of the submittal.
Provide clear distinction between the original and the copies.
Submittals must be written in no less than 11-point font on letter-size paper with one-inch margins,
double-sided. Limit proposals to a maximum of thirty (30) pages, excluding references and
resumes. The County discourages binders, plastic covers, sheet protectors, decorative binding, and
the like. Keep it simple.
Submit names of project team members, their related experience specific to Washington State
GMA, Shoreline Management Act, Shoreline Master Program Guidelines, and understanding of the
County’s SMP and Comprehensive Plan, and their expected roles in this project. List the anticipated
percentage of time the project manager will have available for this project. Please identify the
portions of the project anticipated to be performed by sub-consultants and who they are.
Submit three references from jurisdictions with similar projects performed by the firm/team under a
similar scope of work and budget.
Submit the proposed approach and methodology to the scope of work, a suggested work program
outline, schedule, deliverables, and budget for all phases.
Submit a project approach statement indicating how the project team will approach the Shoreline
Master Program periodic update and the public outreach within the specified timeline and budget.
Submit a description of how the consultant team provides quality control and review to assure
adequate level of service, cohesive work documents, and successful project completion and
management.
Submittals not following these requirements will be considered unresponsive and will not be
considered.
Please submit proposals by mail to:
Vicki Martin
Kitsap County Department of Administrative Services
Purchasing Office
614 Division Street MS-7
Port Orchard, WA 98366
Phone: 360-337-4788
Or, hand-deliver Monday-Friday (excluding holidays) 8:00 AM to 5:00 PM to the Purchasing Office,
Kitsap County Administration Building, Fourth Floor, Room 413, 619 Division Street, Port Orchard,
Washington.
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Selection Process
Kitsap County intends to select a consultant based on the qualifications and abilities of the firm/team
and key staff. Respondents may be individual firms or teams (with an identified prime contractor) as
appropriate to meet the specific needs of the project.
A two-step selection process will be used:
Step One:
After proposals are received by the County's Purchasing Office, a selection committee will rank
each submittal against the scoring criteria below. The County reserves the right to weight each
criterion as it deems appropriate.
Selection Criteria:
Proposals will be evaluated based on the following criteria:
1. Experience conducting similar projects, especially Shoreline Master Program updates, for
public agencies.
2. Experience and expertise of key personnel.
3. Proposed project approach.
4. Ability to meet the time schedule.
5. Current workload of firm and key personnel.
6. Proposed budget and appropriateness of approach.
7. Demonstrated capability to maintain good communications, productive ongoing working
relationships, and efficient task progress with public sector clients.
Step Two:
When step one ranking is completed, one or more firm(s) will be invited for a 60-minute
interview with the selection committee. Each candidate firm will be allotted a maximum of 30-
minutes for presentation followed by 30-minutes for questions from the County and discussion.
The presentation should focus on how the candidate firm can best meet the needs of Kitsap
County. The selection committee will evaluate each interview as to the firm's ability to fulfill
those needs.
The firm given the best evaluation will be invited to negotiate with the County for the project
contract. If negotiations are unsuccessful, the County reserves the right to negotiate with the
next highest ranked firm or to select no firm and terminate the selection process.
The County, at its sole discretion, may choose to skip the interview process and go straight to
negotiations based on the strength of a written proposal alone.
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Questions
Please direct all questions in writing to:
Vicki Martin, Buyer
Kitsap County Department of Administrative Services
614 Division Street MS-7
Port Orchard WA 98366
vmartin@co.kitsap.wa.us
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