2020-133 RFP Jail Inmate Food Service

Agency: Kitsap County
State: Washington
Type of Government: State & Local
  • 73 - Food Preparation and Serving Equipment
  • S - Utilities and Training Services
Posted: Sep 17, 2020
Due: Oct 20, 2020
Solicitation No: 2020-133
Publication URL: To access bid details, please log in.

2020-133 RFP Jail Inmate Food Service Closes 10/20/2020 @ 3:00 PM

2020-133 RFP Instructions

2020-133 Scope of Work

Attachment A - Offer and Acknowledgment

Attachment B - Exceptions and Assumptions

Attachment C - Cost Proposal

Attachment D - Contractor References

Attachment E - Identification of Subcontractors

Attachment F - Subcontractor References

Attachment G - Sample Contract

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Plan Holders List

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Request for Proposal 2020-133
Kitsap County Jail Inmate Food
Purchasing Department
619 Division St., MS-7
Port Orchard, WA 98366
Phone: (360) 337-4788
Email: Purchasing@co.kitsap.wa.us
MATERIALS AND/OR SERVICE REQUESTED: Kitsap County is soliciting, for the Kitsap County
Sheriff’s Office (“KCSO”) Jail, qualified offerors interested and able to provide food services for the
KCSO jail inmates. The Contractor will be responsible for the procurement, preparation, serving,
clearing, and cleaning associated with food services in the jail, as well as other associated responsibilities
as identified in compliance with the requirements of this solicitation.
Below are the important dates and times by which the actions must be completed. Dates and times are
subject to change. If the County changes any of date or time, the change will be made by addendum.
Issuance of Request for Proposal
Pre-Proposal Conference
September 16, 2020
October 5, 2020
Jail Reception
614 Division Street, Port Orchard, Washington 98366
1:00 pm (Pacific Time)
Written Questions Due
Addendum Issued
Proposal Due Date
Proposal Opening
Estimated Start Date
October 7, 2020 at 3:00 p.m.
October 9, 2020 by 3:00 p.m.
October 20, 2020 by 3:00 pm
October 20, 2020 by 3:15 pm
January 1, 2021 at 12:01 a.m.
Mailing Address for USPS delivery:
Vicki Martin, Purchasing Agent
Kitsap County Purchasing Office
614 Division Street, MS-7
Port Orchard, WA 98366
PHONE: (360) 337-4788
EMAIL: Purchasing@co.kitsap.wa.us
Physical Address for courier or hand delivery:
Vicki Martin, Purchasing Agent
Kitsap County Administration Building
Purchasing Office Fourth Floor
619 Division Street
Port Orchard, WA 98366
All communications concerning this solicitation must be directed to Kitsap County’s Purchasing Agent
identified above, via email only. Questions to, or communications with, other Kitsap County staff may
disqualify offerors from the evaluation process.
RFP No: 2020-133
Page 1 of 12
Request for Proposal 2020-133
Kitsap County Jail Inmate Food
Purchasing Department
619 Division St., MS-7
Port Orchard, WA 98366
Phone: (360) 337-4788
Email: Purchasing@co.kitsap.wa.us
1. Definitions ---------------------------------------------------------------------------------------------------- 4
2. Pre-Proposal Conference, ADA Accommodations ------------------------------------------------------ 4
3. Due Date and Time ------------------------------------------------------------------------------------------ 5
4. Offer and Acknowledgment --------------------------------------------------------------------------------- 5
5. Questions, Oral Communications --------------------------------------------------------------------------- 5
6. Addenda, Attachments---------------------------------------------------------------------------------------- 5
7. Examinations of Solicitation and Site ---------------------------------------------------------------------- 5
8. Liability for Errors -------------------------------------------------------------------------------------------- 6
9. Preparation Costs and Samples------------------------------------------------------------------------------- 6
10. Preparation of Offer, Costs, and Taxes---------------------------------------------------------------------- 6
11. Acceptable Formats ------------------------------------------------------------------------------------------- 6
12. Submission ----------------------------------------------------------------------------------------------------- 6
13. Offer Acceptance Period ------------------------------------------------------------------------------------- 6
14. County Right to Withdraw or Amend RFP----------------------------------------------------------------- 7
15. Rejection of Offers or Waiver of Irregularities------------------------------------------------------------- 7
16. Non-Responsive Offers---------------------------------------------------------------------------------------- 7
17. Acceptance not Binding--------------------------------------------------------------------------------------- 7
18. Offeror Withdrawal of Offer---------------------------------------------------------------------------------- 7
19. Delays------------------------------------------------------------------------------------------------------------ 7
20. Serial Numbers------------------------------------------------------------------------------------------------- 7
21. Brand Names and Equivalents-------------------------------------------------------------------------------- 8
22. Specifications--------------------------------------------------------------------------------------------------- 8
23. Exceptions and Assumptions--------------------------------------------------------------------------------- 8
24. Descriptive Literature------------------------------------------------------------------------------------------ 8
25. Test Models/Samples------------------------------------------------------------------------------------------ 8
26. Firm Pricing----------------------------------------------------------------------------------------------------- 8
27. Non-Exclusive Contract--------------------------------------------------------------------------------------- 9
28. Warranty--------------------------------------------------------------------------------------------------------- 9
29. Conflict of Interest--------------------------------------------------------------------------------------------- 9
30. Applicable Laws------------------------------------------------------------------------------------------------ 9
31. Licenses and Certifications------------------------------------------------------------------------------------ 9
32. Public Record, Confidential Information-------------------------------------------------------------------- 9
33. Interlocal Purchasing Agreements--------------------------------------------------------------------------- 9
34. Discussions------------------------------------------------------------------------------------------------------ 10
35. Interviews------------------------------------------------------------------------------------------------------- 10
36. Contract Information------------------------------------------------------------------------------------------- 10
37. Negotiations----------------------------------------------------------------------------------------------------- 11
38. Reference Checks---------------------------------------------------------------------------------------------- 11
39. Proposal Format and Contents-------------------------------------------------------------------------------- 11
40. Evaluation Criteria--------------------------------------------------------------------------------------------- 13
RFP No: 2020-133
Page 2 of 12
Request for Proposal 2020-133
Kitsap County Jail Inmate Food
Purchasing Department
619 Division St., MS-7
Port Orchard, WA 98366
Phone: (360) 337-4788
Email: Purchasing@co.kitsap.wa.us
1. Services Requested ------------------------------------------------------------------------------------------ 1
2. Compliance Acknowledgment ----------------------------------------------------------------------------- 1
3. Contract Term ------------------------------------------------------------------------------------------------ 1
4. Compliance, Startup and Service Implementation--------------------------------------------------------- 1
5. Premises, Equipment, and Utilities ------------------------------------------------------------------------ 2
6. Inmate Workers ---------------------------------------------------------------------------------------------- 3
7. Deliveries, Receiving, Sales -------------------------------------------------------------------------------- 3
8. Menus, Meals ------------------------------------------------------------------------------------------------- 4
9. Quality Assurance ------------------------------------------------------------------------------------------- 8
10. Food Delivery, Service --------------------------------------------------------------------------------------- 10
11. Inventory, Storage ------------------------------------------------------------------------------------------ 10
12. Garbage, Cleaning, Accidents ----------------------------------------------------------------------------- 11
13. Contractor’s Staff, Security, Smoking -------------------------------------------------------------------- 12
14. Identification Badges, Search, Keys ------------------------------------------------------------------------ 17
15. Subcontractors ------------------------------------------------------------------------------------------------- 17
16. Financial -------------------------------------------------------------------------------------------------------- 18
17. Inspections, Complaints -------------------------------------------------------------------------------------- 20
18. Emergencies, Grievances, Compliance ------------------------------------------------------------------- 20
19. Quarterly Reviews ------------------------------------------------------------------------------------------- 21
20. Financial Management --------------------------------------------------------------------------------------- 21
21. Records, Maintenance --------------------------------------------------------------------------------------- 21
22. End of Contract Transition ---------------------------------------------------------------------------------- 22
Attachment A: Offer and Acknowledgment Form
Attachment B: Exceptions and Assumptions Form
Attachment C: Cost Proposal Form
Attachment D: Contractor References Form
Attachment E: Identification of Subcontractors Form
Attachment F: Subcontractor References Form
Attachment G: Contract
RFP No: 2020-133
Page 3 of 12
Request for Proposal 2020- 133
Purchasing Department
619 Division St., MS-7
Port Orchard, WA 98366
Phone: (360) 337-4788
Email: Purchasing@co.kitsap.wa.us
1. DEFINITIONS. The following definitions will be used in this solicitation, associated documents,
and resulting Contract.
Addenda means written instructions issued by the Purchasing Agent prior to the offer due date
and time which modify or interpret the solicitation documents by additions, deletions,
clarifications, or corrections.
Chief means the Kitsap County Sheriff’s Office Chief of Corrections or his/her designee.
Contract means the agreement to provide the goods and/or services that are the subject of this
solicitation. The contract will be comprised of the solicitation documents, which include the
instructions, scope of work, specifications, any County clarifications and addenda, the
Contractor’s proposal as accepted by the County, the agreement signed by the parties, and all
appendices, attachments, amendments and exhibits referenced herein and therein.
Contractor means the person or entity awarded a contract resulting from this solicitation.
County means Kitsap County, Washington.
Offeror means the entity who submits a proposal in response to the solicitation.
Exception means the offeror will not comply with the contract provision.
Proposal or offer means all documentation and information submitted by the offeror in
response to this solicitation.
RFP or solicitation mean this entire solicitation packet without limitation, the instructions,
scope of work, specifications, all addendums, exhibits, and attachments.
Sheriff means the Sheriff of the Kitsap County Sheriff’s Office or his/her designee.
Support Lieutenant means the Kitsap County Sheriff’s Office Jail Support Lieutenant or his/her
Work or services means all work to be performed, services to be provided, and equipment to
be furnished as identified in the solicitation.
For purposes of this solicitation the words "shall", "must", or "will" are equivalent in this
solicitation and indicate a mandatory requirement or condition.
2. PRE-PROPOSAL CONFERENCE, ADA ACCOMMODATIONS. The date, time and location of
any pre-offer conference is indicated on the solicitation face sheet. The purpose of this conference
will be to clarify the contents of this solicitation. Any doubt as to the requirements of this
RFP No: 2020-133
Page 4 of 12
Request for Proposal 2020- 133
Purchasing Department
619 Division St., MS-7
Port Orchard, WA 98366
Phone: (360) 337-4788
Email: Purchasing@co.kitsap.wa.us
solicitation or any apparent omission or discrepancy should be presented to the County at the pre-
proposal conference. To maximize the effectiveness of the conference, offerors are encouraged to
submit questions in writing to the attention of the Purchasing Agent prior to the conference date.
The County will then determine if any action is necessary and may issue a written amendment to
the solicitation. Oral statements or instructions will not constitute an amendment to this
solicitation. Requests for reasonable accommodation for attendance should be directed to the
Purchasing Agent as early as possible to allow time to make appropriate arrangements.
3. DUE DATE AND TIME. All offers must be received by the Kitsap County Purchasing
Department at the specified location by the offer due date and time. Offers, modifications, and
requests to withdraw received after the offer due date and time will be rejected.
4. OFFER AND ACKNOWLEDGMENT. The Offer and Acknowledgment Form (Attachment A)
shall be returned with the offer with an original blue ink signature by a person authorized to sign
the offer. Unsigned offers may be rejected by the County as incomplete. Pricing documents and
other documents which require information to be filled in must be completed in ink, typewritten
or computer printed. No offers will be accepted if pencil is used. Erasures, interlineations, or
other modifications in the offer shall be initialed in original blue ink by the authorized person
signing the offer. Offerors shall submit one (1) original, marked “original” and six (6) copies of
their offer with their submittal. Postmarked, telegraphic (facsimile) or emailed offers will not be
5. QUESTIONS, ORAL COMMUNICATIONS. Questions concerning this solicitation shall be
submitted in writing via email only to the Purchasing Agent. Written questions will be accepted
up to the date and time identified on the solicitation face sheet. All correspondence related to the
solicitation should refer to the solicitation number, page, and section number. Offerors are to
obtain written clarification from the Purchasing Agent regarding any inadequacy, omission, or
conflict prior to submitting an offer. Failure to do so will not relieve the offeror of any
responsibilities under this solicitation or any subsequent contract. Offerors may only rely on
written answers issued by the Purchasing Agent. Substantive questions and answers are posted
on the Kitsap County website at https://www.kitsapgov.com/das/Pages/Online-Bids.aspx. It is the
responsibility of the offeror to assure they received responses to questions if any are issued. All
oral communications are unofficial and nonbinding on the County. Offerors that directly
communicate with other county staff regarding this solicitation without prior authorization from
the Purchasing Agent may be disqualified.
6. ADDENDA, ATTACHMENTS. The County will issue a written addendum if it changes, revises,
deletes, clarifies, increases, or otherwise modifies the solicitation, which will be published on the
Kitsap County website. It is the offeror’s responsibility to check for addenda and attachments.
Offeror shall acknowledge receipt of all addenda on the Offer and Acknowledgment Form and
complete and submit all RFP attachments with the offer. Offers that do not comply with this
section may be rejected as nonresponsive.
7. EXAMINATION OF SOLICITATION AND SITE. By submitting an offer, the offeror certifies
RFP No: 2020-133
Page 5 of 12
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