Agency: Casper College
State: West Virginia
Type of Government: State & Local
  • X - Lease or Rental of Facilities
Posted: Apr 26, 2021
Due: May 18, 2021
Publication URL: To access bid details, please log in.
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    Date Issued: 04/26/2021
    Request for Proposal:
    Request for Proposal Number:
    5/18/2021 2:00 P.M. Mountain Time
    Request for Proposal Opening:
    05/18/2021 2:00 P.M. Mountain Time
    TELEPHONE NO.: (307) 268-2633
    Date Issued: 04/26/2021
    General Conditions
    Preparation of Proposals
    Submission / Modifications / Withdrawals / Late Bids
    Questions About RFP / Addendums
    Bid Opening
    Award and Contract Information
    Evaluation Criteria
    Date Issued: 04/26/2021
    SECTION 1: Definitions and Terminology
    Wherever used in this bid these or other related procurement documents, the following terms have meanings
    indicated which are applicable to both the singular and plural thereof. The terms can be used interchangeably.
    Addendum: Written or graphic instruments issued prior to the opening of bids which clarify,
    correct, or change the bid documents or the related procurement documents.
    Bid / Bid Form: The price and/or form that is submitted to the college to fulfill the request for
    Bidder / Firm: The company/vendor that is submitting a bid.
    Contract: A agreement between Casper College and the bidder that will includes a written
    contract, RFP, addendums (if any), purchase order(s), purchase order terms and conditions, as
    well as the bidder’s response to the RFP.
    Contractor: The Company awarded a contract or PO for this Bid.
    Evaluation Committee / Stakeholders: Casper College hired contractors or employees that
    have an interest in the project.
    Purchase Order / PO: A contractual agreement with a firm for goods or services that specifies
    payment terms, delivery dates, item identification, quantities, freight terms, and other obligations
    and conditions.
    Request for Proposal (RFP) / Proposal: This formal publicly released document outlining a
    need and inviting businesses to submit bids to fulfill our request.
    Specifications / Scope of Work: Those portions of this proposal consisting of written or graphic
    technical descriptions of materials, equipment, construction systems, standards, workmanship,
    goods, services, and administrative details applicable.
    SECTION 2: Instructions to Bidders and Bid Requirements
    1. General Conditions:
    1.1. The Procurement Department will receive proposals for providing student housing
    mattresses. Proposals are due no later than May 18, 2021, 2:00 P.M. Mountain Time.
    1.2. Casper College reserves the right to waive irregularities and informalities, even those that are
    shown as mandatory requirements, as long as it doesn’t give an advantage to the bidder
    submitting the proposal or disadvantages any competing bidders.
    1.3. Casper College may also accept or reject any and all proposals. Casper College does not
    bind itself to the lowest proposal, but rather the proposal that is felt to be in the best interest
    of the institution. Although pricing is important, it will not be the only factor considered when
    evaluating proposals
    1.4. The bidder warrants that no kickbacks, gratuities, or contingency fees have been paid in
    connection with this request for proposal and none have been promised. The bidder
    warrants that no one being paid pursuant to the proposal is engaged in any activities that
    would constitute a conflict of interest with respect to the purposes of the proposal.
    1.5. Casper College will ensure that minority business enterprises are afforded full opportunity to
    submit proposals. Casper College will not discriminate on the grounds of age, race, color,
    sex, creed, religion, national origin, or disability status. In addition, the successful bidder
    shall comply with the Americans with Disabilities Act and the Wyoming Fair Employment
    Practices Act. decisions
    Date Issued: 04/26/2021
    1.6. The bidder hereby certifies that all persons employed by their firm, their affiliates,
    subsidiaries, holding companies, or subcontractors are treated equally by their firm without
    regard to or because of age, race, color, sex, creed, religion, national origin, or disability as
    required by federal and state anti-discrimination laws. Violation of this certification may
    constitute a material breach of contract upon which the owner may determine to cancel,
    terminate, or suspend the contract.
    1.7. All proposals in response to this request become public record and subject to public
    inspection. Any proprietary or confidential information must be clearly identified and can only
    be treated as such to the extent of the Open Records Act. Proprietary or confidential
    information is defined to be any information that is not generally known to competitors and
    which may provide a competitive advantage (pricing is not considered proprietary or
    confidential). Proposals in their entirety cannot be specified as proprietary or confidential.
    2. Preparation of Proposals
    2.1. Bidders are encouraged to examine all documents, specifications, scope of work or drawings,
    addendum(s), and attend scheduled site visits associated with the request for proposal.
    Failure to do so will be at the bidder’s risk. The RFP and all referenced documents must be
    used in preparation of each proposal. Casper College assumes no responsibility for errors,
    misinterpretations and/or verbal communication resulting from the use of incomplete proposal
    2.2. The bidder shall furnish the information required by the RFP. The bid form and all requested
    documents (see SECTION FIVE) shall be completed, signed, and returned by the respective
    firm’s authorized agent. All required bid documents must be returned with the bidder’s sealed
    2.3. Any deviation or substitution from the specifications, scope of work or drawings must be
    noted in detail and attached to the bid form. Complete specifications must be attached for
    any deviations or substitutions offered. In the absence of a specifications deviation statement
    and accompanying specifications, the bidder shall be held accountable for full compliance
    with the RFP specifications.
    2.4. Failure to submit a specification deviation statement and accompanying specifications, if
    applicable, may be grounds for rejection of the item(s) offered and or the entire proposal.
    2.5. A proposal may be rejected if it modifies any of the provisions, specifications, or minimum
    requirements of the request for proposal.
    2.6. Proposal prices must include all material, labor, installation, removal and proper disposal of
    existing materials, bonds, insurance, profit, and delivery (FOB) Casper College, Casper WY.
    Include a copy of material and labor warranties when applicable. In case of error in the
    extension of prices in the proposal, unit prices will govern.
    2.7. Expenses incurred in proposal preparation, pre-bid meeting, site visits, submission,
    presentations, demonstrations, etc. are the responsibility of the bidder and will not be
    reimbursed by Casper College.
    2.8. All Bid Documents will be available free of charge at
    services/purchasing and
    Date Issued: 04/26/2021
    3. Submission / Modifications / Withdrawals / Late Bids
    3.1. Sealed proposals should be accompanied by the attached Casper College Bid Form and
    signed by the proper official of the firm. All sealed proposals must be in the possession of the
    Casper College Procurement Department representative by due date and time. Any proposal
    that this not sealed or in possession of the representative by the due date and time will be
    3.2. On the Bid Form the Total Lump Sum Price will need to include all costs to complete the item
    out lined on the Bid Form and in the proposal. This is including but is not limited to all labor,
    materials, operations, inspections, permits, bonds, insurance, profit, accessories, incidentals,
    rentals, hotels, peridium, tax, shipping, and removal and proper disposal of existing materials.
    3.3. Sealed Proposals must be mailed or hand delivered to:
    Attention: Procurement Department GW #311
    Casper College
    125 College Drive
    Casper, WY 82601
    3.4. Clearly mark on the outside of your sealed proposal “STUDENT HOUSING MATTRESSES
    and RFP #CC556-21”.
    3.5. A proposal that is in the possession of the Procurement Office may be modified or withdrawn
    by an email, fax, or letter bearing the signature or name of the person authorized for bidding,
    provided that it is received prior to the date and time set for the proposal opening.
    3.6. Modifications must be initialed by the person signing the proposal.
    3.7. If the pricing portion of your proposal needs to be altered, you must resubmit the revised
    pricing in a sealed envelope and it must be received by our Procurement department prior to
    proposal opening.
    3.8. Telephone or verbal alterations or withdrawals of a proposal will not be accepted.
    3.9. If a proposal is accepted and the bidder then fails to furnish the service agreed to in the
    proposal, that bidder may be eliminated from future consideration.
    3.10. Telephone, fax, or electronic submittals will not be accepted.
    4. Questions About the RFP / Addendums
    4.1. All questions, inquiries, matters, issues, comments, and/or clarifications pertaining to the
    request for proposal should be directed to the following individual.
    Shane Pulliam, Director of Procurement
    125 College Drive
    Casper, WY 2601
    Phone: (307) 268-2633
    Fax: (307) 268-2880
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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