CAMPUS FOOD SERVICE OPERATIONS

Agency: Casper College
State: West Virginia
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Jan 11, 2022
Due: Feb 8, 2022
Publication URL: To access bid details, please log in.
  • CC564-22 — CAMPUS FOOD SERVICE OPERATIONS
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    Date Issued: 10/10/2022
    Request for Proposal:
    Campus Food Service Operations
    Request for Proposal Number:
    #CC564-22
    PROPOSAL DUE DATE AND TIME:
    February 8, 2022 2:00 P.M. Mountain Time
    Request for Proposal Opening:
    February 8, 2022 2:00 P.M. Mountain Time
    Non-Mandatory Site Visit:
    January 27, 2022 1:00 P.M. Mountain Time
    PROCUREMENT REPRESENTATIVE: Shane Pulliam
    E-MAIL ADDRESS: shane.pulliam@caspercollege.edu
    TELEPHONE NO.: (307) 268-2633
    1
    Date Issued: 10/10/2022
    TABLE OF CONTENTS
    SECTION ONE:
    DEFINITIONS AND TERMINOLOGY
    SECTION TWO:
    INSTRUCTIONS TO BIDDERS AND BID REQUIREMENTS
    1.
    General Conditions
    2.
    Preparation of Proposals
    3.
    Pre-Proposal Meeting and Job Walk
    4.
    Submission / Modifications / Withdrawals / Late Bids
    5.
    Questions About RFP / Addendums
    6.
    Bid Opening
    7.
    Award and Contract Information
    8.
    Required Documentation for Awarded Proposal
    9.
    Qualification of Bidder
    10. Laws and Regulations
    11. Environment, Health, and Safety
    SECTION THREE: SCHEDULE OF ACTIVITIES
    SECTION FOUR: SPECIFICATIONS AND SCOPE OF WORK
    SECTION FIVE:
    SECTION SIX:
    EVALUATION METHODOLOGY
    1.
    Overview
    2.
    Evaluation Criteria
    BID FORM
    2
    Date Issued: 10/10/2022
    SECTION 1: Definitions and Terminology
    Wherever used in this bid these or other related procurement documents, the following terms have meanings
    indicated which are applicable to both the singular and plural thereof. The terms can be used interchangeably.
    Addendum: Written or graphic instruments issued prior to the opening of bids which clarify,
    correct, or change the bid documents or the related procurement documents.
    Bid / Bid Form: The price and/or form that is submitted to the college to fulfill the request for
    proposal.
    Bidder / Firm: The company/vendor that is submitting a bid.
    Contract: An agreement between Casper College and the bidder that includes a written contract,
    RFP, addendums (if any), purchase order(s), purchase order terms and conditions, as well as the
    bidder’s response to the RFP.
    Contractor: The Company awarded a contract or PO for this Bid.
    Evaluation Committee / Stakeholders: Casper College hired contractors or employees that
    have an interest in the project.
    Purchase Order / PO: A contractual agreement with a firm for goods or services that specifies
    payment terms, delivery dates, item identification, quantities, freight terms, and other obligations
    and conditions.
    Request for Proposal (RFP) / Proposal: This formal publicly released document outlining a
    need and inviting businesses to submit bids to fulfill our request.
    Schedule of Values: A start to finish list of work items on a project including the cost associated
    with those work items that the bidders will want to be paid on throughout the project.
    Specifications / Scope of Work: Those portions of this proposal consisting of written or graphic
    technical descriptions of materials, equipment, construction systems, standards, workmanship,
    goods, services, and administrative details applicable.
    SECTION 2: Instructions to Bidders and Bid Requirements
    1. General Conditions:
    1.1. The Procurement Department will receive proposals for providing Food Service to the Casper
    College Campus. Proposals are due no later than 2-8-2022, 2:00 P.M. Mountain Time.
    1.2. Casper College reserves the right to waive irregularities and informalities, even those that are
    shown as mandatory requirements, as long as it doesn’t give an advantage to the bidder
    submitting the proposal or disadvantages any competing bidders.
    1.3. Casper College may also accept or reject any and all proposals. Casper College does not
    bind itself to the lowest proposal, but rather the proposal that is felt to be in the best interest
    of the institution. Although pricing is important, it will not be the only factor considered when
    evaluating proposals
    1.4. The bidder warrants that no kickbacks, gratuities, or contingency fees have been paid in
    connection with this request for proposal and none have been promised. The bidder
    warrants that no one being paid pursuant to the proposal is engaged in any activities that
    would constitute a conflict of interest with respect to the purposes of the proposal.
    1.5. Casper College will ensure that minority business enterprises are afforded full opportunity to
    submit proposals. Casper College will not discriminate on the grounds of age, race, color,
    sex, creed, religion, national origin, or disability status. In addition, the successful bidder
    shall comply with the Americans with Disabilities Act and the Wyoming Fair Employment
    Practices Act.
    3
    Date Issued: 10/10/2022
    1.6. The bidder hereby certifies that all persons employed by their firm, their affiliates,
    subsidiaries, holding companies, or subcontractors are treated equally by their firm without
    regard to or because of age, race, color, sex, creed, religion, national origin, or disability as
    required by federal and state anti-discrimination laws. Violation of this certification may
    constitute a material breach of contract upon which the owner may determine to cancel,
    terminate, or suspend the contract.
    1.7. All proposals in response to this request become public record and subject to public
    inspection. Any proprietary or confidential information must be clearly identified and can only
    be treated as such to the extent of the Wyoming Open Records Act. Proprietary or
    confidential information is defined to be any information that is not generally known to
    competitors and which may provide a competitive advantage (pricing is not considered
    proprietary or confidential). Proposals in their entirety cannot be specified as proprietary or
    confidential.
    2. Preparation of Proposals
    2.1. Bidders are encouraged to examine all documents, specifications, scope of work or drawings,
    addendum(s), and attend scheduled site visits associated with the request for proposal.
    Failure to do so will be at the bidder’s risk. The RFP and all referenced documents must be
    used in preparation of each proposal. Casper College assumes no responsibility for errors,
    misinterpretations and/or verbal communication resulting from the use of incomplete proposal
    documents.
    2.2. The bidder shall furnish the information required by the RFP. The bid form and all requested
    documents (see SECTION SIX) shall be completed, signed, and returned by the respective
    firm’s authorized agent. All required bid documents must be returned with the bidder’s sealed
    bid.
    2.3. Any deviation or substitution from the specifications, scope of work or drawings must be
    noted in detail and attached to the bid form. Complete specifications must be attached for
    any deviations or substitutions offered. In the absence of a specifications deviation statement
    and accompanying specifications, the bidder shall be held accountable for full compliance
    with the RFP specifications.
    2.4. Failure to submit a specification deviation statement and accompanying specifications, if
    applicable, may be grounds for rejection of the item(s) offered and or the entire proposal.
    2.5. A proposal may be rejected if it modifies any of the provisions, specifications, or minimum
    requirements of the request for proposal.
    2.6. Proposal prices must include all material, labor, installation, removal and proper disposal of
    existing materials, bonds, insurance, profit, and delivery (FOB) Casper College, Casper WY.
    Include a copy of material and labor warranties when applicable. In case of error in the
    extension of prices in the proposal, unit prices will govern.
    2.7. If applicable, please submit a schedule of values with each payment application in your
    proposal package. The schedule of values will need to be agreed upon by the bidder and
    Casper College. Paying invoices will be based upon the bidder successfully completing the
    deliverables within the stated deadlines, and upon the Agency’s written acceptance of the
    deliverables or services. Casper College prefers the AIA G702 format.
    4
    Date Issued: 10/10/2022
    2.8. Expenses incurred in proposal preparation, pre-bid meeting, site visits, submission,
    presentations, demonstrations, etc. are the responsibility of the bidder and will not be
    reimbursed by Casper College.
    3. Pre-Proposal Meeting and Job Walk
    3.1. A non-mandatory pre-proposal meeting will be held on 1/27/2022 at 2:00 pm mtn time. The
    meeting location will be the Gateway Building room 312 on the Casper College Campus.
    After the meeting is concluded a job walk will begin for potential bidders to view the work site.
    3.2. This meeting and job walk are non-mandatory but it is strongly recommended that bidders
    view the job-site(s) before bidding.
    3.3. Casper College stakeholders will be present at the pre-proposal meeting to answer any
    questions with respect to interpretation or clarification of this proposal. If these interpretations
    or clarifications are deemed essential / material, an addendum will be issued to all websites
    the RFP is posted.
    3.4. All Bid Documents will be available free of charge at www.caspercollege.edu/offices-
    services/purchasing and www.rockymountainbidsystem.com
    4. Submission / Modifications / Withdrawals / Late Bids
    4.1. Sealed proposals should be accompanied by the attached Casper College Bid Form and
    signed by the proper official of the firm. All sealed proposals must be in the possession of the
    Casper College Procurement Department representative by due date and time. Any proposal
    that this not sealed or in possession of the representative by the due date and time will be
    rejected.
    4.2. On the Bid Form the prices will need to include all costs to complete the items out lined on
    the Bid Form and in the proposal. This is including but is not limited to all labor, materials,
    operations, inspections, permits, bonds, insurance, profit, accessories, incidentals, rentals,
    hotels, peridium, tax, shipping, and removal and proper disposal of existing materials.
    4.3. Sealed Proposals must be mailed or hand delivered to:
    Attention: Procurement Department GW #311
    Casper College
    125 College Drive
    Casper, WY 82601
    4.4. Clearly mark on the outside of your sealed proposal “Campus Food Service Operations
    #CC564-22”.
    4.5. A proposal that is in the possession of the Procurement Office may be modified or withdrawn
    by an email, fax, or letter bearing the signature or name of the person authorized for bidding,
    provided that it is received prior to the date and time set for the proposal opening.
    4.6. Modifications must be initialed by the person signing the proposal.
    5
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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