Alumni Magazine

Agency:	Southwest Missouri State University
State:	Missouri
Type of Government:	State & Local
Category:	10 - Weapons
Posted:	Dec 8, 2022
Due:	Dec 15, 2022
Solicitation No:	8163-15
Publication URL:	To access bid details, please log in.

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The Board of Governors of Missouri State University

Office of Procurement Services

901 South National Avenue

Springfield, MO 65897

Telephone: 417.836.6835

REQUEST FOR QUOTATION (RFQ) 8163-15

December 6, 2022

PRINTING AND MAILING – MISSOURI STATE UNIVERSITY

ALUMNI MAGAZINE

Contract Period: January 1, 2023 – December 31, 2023

Five University Optional One-Year Renewals

This document constitutes a request for SEALED responses from qualified contractors

to provide printing and mailing of the Missouri State University Alumni Magazine in

accordance with the requirements, terms, and conditions of this Request for Quotation.

Date and Time Returnable: 3:00 p.m. on Thursday, December 15, 2022

Micki Melton E-mail: MickiMelton@MissouriState.edu Telephone: 417.836.6835

By signing below and submitting a response to this RFQ, the Contractor agrees to

furnish items and/or services pursuant to all requirements and specifications contained

in this RFQ, upon either the receipt of an authorized purchase order from Missouri State

University or receipt of a countersigned copy of the RFQ.

Either occurrence shall be agreed by the parties as forming a binding contract pursuant

to the terms of the RFQ set forth herein. The contractor agrees that subject to the terms

of this RFQ, any exceptions to the RFQ or other changes could disqualify the Contractor

from consideration in the University’s final award.

Contractor Company Name

Date

Mailing Address

Telephone

City

State

Zip Code Facsimile

Contact Person(s)

E-Mail(s)

Printed Name

Authorized Signature

For University Use Only:

Accepted by the Missouri State University as Follows: In its entirety.

BUYER

DATE

Title

Contract Number:

DIRECTOR

Page 1 of 28

RFQ 8163-15

1.0 INTRODUCTION AND GENERAL INFORMATION

1. Introduction

This document constitutes a request for competitive, sealed responses from qualified

Contractors to provide responses as specified herein for Missouri State University (also

referred to herein as the University) for the purpose of assisting the University with the

printing and mailing of the Missouri State University Alumni Magazine accordance with

the terms and conditions set forth in this Request for Quotation.

2. Organization

This document, referred to as a Request for Quotation (RFQ), is divided into the

following parts:

1.0 INTRODUCTION AND GENERAL INFORMATION ................................................ 2

2.0 SCOPE OF WORK .................................................................................................. 4

3.0 RESPONSE SUBMISSION INFORMATION ......................................................... 12

4.0 PRICING PAGE ...................................................................................................... 15

5.0 GENERAL TERMS AND CONDITIONS ................................................................ 18

6.0 AFFIDAVIT OF WORK AUTHORIZATION............................................................ 27

7.0 AFFIDAVIT FOR ANTI-DISCRIMINATION AGAINST ISRAEL ACT… 28

LINK – VENDOR REGISTRATION FORM, SERVICE CODE SE671

https://apps.missouristate.edu/financialservices/Forms/APVendorRegForm.pdf.

3. Questions

It is the Contractor’s responsibility to ask questions, request changes or clarification, or

otherwise advise the Procurement Office if any language, specifications, or

requirements of the RFP/RFQ/RFI appear to inadvertently restrict or limit the

requirements of the RFP/RFQ/RFI to a single source.

Any and all communication from bidders regarding the RFP/RFQ/RFI and the

procurement process must be directed to the Buyer identified on the first page of the

RFP/RFQ/RFI.

Page 2 of 28

4. Right to Modify or Cancel

RFQ 8163-15

4.1 University’s Right to Modify or Cancel

The University reserves the right to officially modify or cancel the RFP/RFQ/RFI after

issuance. Contractors will be notified of any such modification or cancellation by

issuance of an addendum from the University’s Office of Procurement Services.

5.2 Contractor May Modify or Withdraw a Submitted Bid Prior to Proposed Close Time.

The Contractor may modify or withdraw a submitted bid prior to the Proposed Close

Date and Time by providing the University with adequate notice. For purposes of

withdrawing or modifying a bid, adequate notice can be achieved in one of the following

ways:

(1) By signed, written notice received by the University’s Office of Procurement Services

prior to the response close date or

(2) In person, notification by the Contractor or its authorized representative, provided

proper identification is presented before the bid close date and time. Telephone

requests to withdraw or modify a response will not be honored. No withdrawal or

modification will be accepted following the proposed close date.

Page 3 of 28

2.0 SCOPE OF WORK

RFQ 8163-15

1. General Project Requirements

The contractor shall provide printing and mailing of the Missouri State University Alumni

Magazine as specified herein for Missouri State University (hereinafter referred to as the

University) in accordance with the terms and conditions of this Request for Quotation.

1.1 Purpose of Procurement

The contractor shall provide all labor, materials, and supplies necessary to produce

three (3) issues during the contract period. The publications will be produced in the

spring, summer and fall, with specific dates to mutually agreed upon by the contractor

and the University.

1.2 Definitions

For the purposes of this Contract, the following terms have the following meaning:

1.2.1 Accessibility Standards

Means the following nationally and state accepted accessibility standards, the MO ICT

Standards, the Web Content Accessibility Guidelines (WCAG) developed by the Web

Accessibility Initiative (WAI) of the Worldwide Web Consortium (WC3), Level A and AA,

and Appendixes A, B, and C of Section 508 and 255 Subparts to the Rehabilitation Act

of 1973.

1.2.2 Information Communication Technology (ICT)

Means any information technology, equipment, or interconnected system or subsystem

of equipment for which the principal function is the creation, conversion, duplication,

automatic acquisition, storage, analysis, evaluation, manipulation, management,

movement, control, display, switching, interchange, transmission, reception, or

broadcast of data or information. For the purposes of this definition, ICT includes

Information Technology.

1.2.3 Information Technology (IT)

Means any electronic information equipment or interconnected system that is used in

the acquisition, storage, manipulation, management, movement, control, display,

switching, interchange, transmission, or reception of data or information, including

audio, graphic and text.

1.2.4 Sandbox

Means a testing environment wherein the University may utilize the features of the

Service/Product for the purposes of testing the Service/Product for compliance with this

RFP/RFQ/RFI.

Page 4 of 28

1.3 Alternative Documentation

RFQ 8163-15

1.3.1 Master Service Agreement

Do you have a Master Service Agreement or other document typically distributed to

customers seeking to engage the Services/Product underlying your RFP/RFQ/RFI

response?

□ □ Yes or No

1.3.2

If Yes, will you agree to provide the Services/Products pursuant to this RFP/RFQ/RFI

and the Contract Documents identified herein and not your Master Service Agreement.

□ □ Yes or No

1.3.3 Edits to Master Service Agreement

If No, will you accept edits to your Master Service Agreement including but not limited to

the incorporation of your Master Service Agreement into this RFP/RFQ/RFI.

□ □ Yes or No

1.3.4 Editable Version of Master Services Agreement

If Yes, please provide an editable version of the Master Services Agreement sufficient

for editing by the University.

1.4 Background

Missouri State University is a comprehensive institution offering undergraduate and

graduate programs, including a professional doctorate. The university educates

students to be global citizen scholars committed to public affairs.

With a system enrollment of 26,000+ students across three campuses, the University is

structured to address the special needs of the urban and rural populations it serves.

Missouri State University, Springfield is a selective admission, graduate-level teaching,

and research institution. Missouri State University, West Plains is an open admissions

campus serving seven counties in south-central Missouri. Missouri State University,

Mountain Grove serves Missouri’s fruit industry through the operation of the State Fruit

Experiment Station. The University’s Extended Campus provides a variety of

opportunities for study that align with the needs of today’s mobile students.

The University also operates additional facilities, such as the Darr Agricultural Center in

southwest Springfield, Jordan Valley Innovation Center in downtown Springfield, Bull

Shoals Field Station near Forsyth, Baker’s Acres and Observatory near Marshfield,

Missouri State University Graduate Center in Joplin, and a branch campus at Liaoning

Page 5 of 28

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Alumni Magazine

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