RFP RV-207371 Poster Printers, Supplies, and Services **SOURCING #117877**

Agency: Dallas Public Schools
State: Texas
Type of Government: State & Local
Category:
  • 75 - Office Supplies and Devices
  • R - Professional, Administrative and Management Support Services
Posted: Nov 20, 2023
Due: Dec 21, 2023
Solicitation No: RFP RV-207371
Publication URL: To access bid details, please log in.
RFP RV-207371 Poster Printers, Supplies, and Services **SOURCING #117877**

Closing Date: 12/21/2023

Closing Time: 2:00 P.M.

Bid Package: RFP RV-207371 Poster Printers, Supplies, and Services **SOURCING #117877**

Additional Files:

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PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 117877
RV-207371 Poster Printers, Supplies, and Services
Dallas ISD rev 1.0
Page 1 of 34
Request For Proposal 117877 RFP RV-207371 Poster Printers, Supplies, and Services
Buyer VILORIA, ROSA
Email RVILORIA@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
19-NOV-2023 08:00:00
26-NOV-2023 08:00:00
04-DEC-2023 14:00:00
06-DEC-2023 15:00:00
08-DEC-2023 17:00:00
21-DEC-2023 14:00:00
11-JAN-2024 14:00:00
01-FEB-2024 17:00:00
Pre-Proposal
A pre-proposal meeting will be held at 2:00 PM CST via TEAMS video conference on December
04, 2023. Please submit (in writing) any questions regarding this RFP. Only written questions
will be considered. It is highly encouraged that all potential proposers
participate and attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 242 957 032 457
Passcode: zcPgrH
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to Rosa Viloria at
rviloria@dallasisd.org.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
Dallas ISD rev 2.0
Page 2 of 34
Request For Proposal 117877 RFP RV-207371 Poster Printers, Supplies, and Services
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) will be for qualified vendors to provide Poster Printers, Supplies, and
Related Products and Services for districtwide use on an as-needed basis.
I.Specifications
A.The following poster printers and consumable supplies are the most often requested by the District,
including, but not limited to:
1.Poster Printers-Similar or Equal Brand is acceptable. Alternative products option available.
a.Canon imageProGraf GP-4000/2000-44-inch/24-inch printer
b.Canon image ProGraf GP-300/200-36-inch/24-inch printer
c.HP Designjet Z6 PostScript Large Format Printer Series-44-inch/24-inch
d.Epson SureColor T3475 Printer-24-inch
e.Epson SureColor T5470 Printer-36-inch
f.Epson SureColor T7270 Printer-44-inch
g.Precision SPARK One-Touch Full Color Poster & Banner Printer-24-inch
h.Perfecta 3600STP/2400STP Printer-24-inch/36-inch
2.Ink Cartridges
a.Ink Capacity: 69ml, 90ml, 110 ml, 160 ml, 330 ml, 350 ml, or 700ml
b.Color Set: Photo Black, Matte Black, Cyan, Magenta, Yellow, Green, Gray, Red, Orange, Violet +
Fluorescent Pink
3.Poster/Banner/Specialty Paper
a. Heavyweight Coated Paper
b. Matte Coated Paper
c. Satin Photo Paper
d. Gloss Photo Paper
e. Outdoor Banner Paper
f. Indoor Banner Paper
g. Premium Coated Matte
h. Premium Photo Satin
i. Premium Photo Gloss
j. Indoor Poly Banner Vinyl
k. Heavyweight Scrim Banner Vinyl
l. Graphic Canvas
II.General Requirements
A.Vendors must demonstrate competency and capacity by meeting the District's stated requirements and
may propose equipment exceeding the minimum standards specified in this RFP.
B.The vendor shall deliver and set up the equipment with all manufacturer's materials, such as an Owner's
Dallas ISD rev 2.0
Page 3 of 34
Request For Proposal 117877 RFP RV-207371 Poster Printers, Supplies, and Services
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
Manual and other operating and maintenance instructions.
C.All equipment provided to the District must be new and of the manufacturer's current model in production
at the time of each order. All standard equipment and optional accessories included must be as advertised
by the original equipment manufacturer (OEM) and must not consist of substitute or aftermarket equipment.
D.At no additional cost to the District, the vendor must provide all training on-site required for the successful
operation of the equipment, including training materials that may benefit District staff learning how to use
and troubleshoot the large format printer/scanner before placing a service request.
III.Warranties
A.Warranty: The vendor shall provide a minimum one-year warranty that shall include all parts, labor, and
on-site service, including travel to and from the District. During the warranty period, the vendor shall replace
any defective products or products that fail to meet identified requirements and make necessary repairs and
service at no additional cost to the District. The warranty shall commence upon delivery and acceptance of
the equipment/supplies by the District. The District will be purchasing consumable supplies during the
warranty period.
B.Extended Warranty: The vendor has the option to provide a full-service extended-warranty maintenance
for the District after the warranty expires.
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror shall furnish to the District all information and data requested by the District to determine the
Offeror's qualifications and responsibilities. The requested information must be provided using the PDF
version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All
answers must be complete and stand-alone. Failure to follow directions using the PDF version of the
solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize
themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.
By submitting an offer, Offeror represents that it has familiarized itself with existing and future market
conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any
insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.
The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If
Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after
awarding of any Contract, those documents must be submitted at the time of Offer submission.
Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the
iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD
asks the vendor to please register as early as possible to allow time for electronic responses. Submissions
may be submitted manually. Manual submissions must be delivered to the Procurement Services
Department, in a sealed envelope by the date and time stated. No fax or email submissions will be
accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.
The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and
time at the following address:
Dallas ISD
Procurement Services
9400 N Central Expwy, Ste 1510
Attn: Staff Member and BID NUMBER
Dallas, Tx 75231
Does the vendor agree and understand?
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Dallas ISD rev 2.0
Page 4 of 34
Request For Proposal 117877 RFP RV-207371 Poster Printers, Supplies, and Services
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
Type
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COMPANY INFORMATION
Name of the firm making the offer. (W9 name and dba if applicable)
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Company Federal Tax ID Number
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Company Address, City , State, Zip
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Local Telephone Number or Toll-Free Number
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Number of Personnel (non-clerical) employed:
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Dallas ISD rev 2.0
Page 5 of 34
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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