RFP TB-207400 Print Shop Equipment, Supplies, and Services **SOURCING #120877**

Agency: Dallas Public Schools
State: Texas
Type of Government: State & Local
Category:
  • 49 - Maintenance and Repair Shop Equipment
Posted: Nov 2, 2023
Due: Nov 9, 2023
Solicitation No: RFP TB-207400
Publication URL: To access bid details, please log in.
RFP TB-207400 Print Shop Equipment, Supplies, and Services **SOURCING #120877**

Closing Date: 11/9/2023 *NEW*

Closing Time: 2:00 P.M.

Bid Package: RFP TB-207400 Print Shop Equipment, Supplies, and Services **SOURCING #120877**

Additional Files:

Addendum #1: Addendum #1 RFP TB-207400 Print Shop Equipment, Supplies, and Services **SOURCING #120877**

Addendum #2:

Addendum #3:

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PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 120877
TB-207400 Print Shop Equipment, Supplies and Services
Dallas ISD rev 1.0
Page 1 of 34
Request For Proposal 120877 TB-207400 Print Shop Equipment, Supplies and Services
Buyer BRAZIEL, TERRY
Email TEBRAZIEL@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
01-OCT-2023 08:00:00
08-OCT-2023 08:00:00
17-OCT-2023 11:00:00
19-OCT-2023 17:00:00
23-OCT-2023 17:00:00
02-NOV-2023 14:00:00
09-NOV-2023 10:00:00
21-DEC-2023 18:00:00
Pre-Proposal
A pre-proposal meeting will be held at 11:00 AM CST via TEAMS video conference on Tuesday,
October 17, 2023. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 250 742 832 667
Passcode: rMpxJM
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to the Buyers Email.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
Dallas ISD rev 2.0
Page 2 of 34
Request For Proposal 120877 TB-207400 Print Shop Equipment, Supplies and Services
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) is for Print Shop Equipment, Parts, Supplies and Related Services to
support the Dallas ISD Graphics Department.
PROPOSAL SPECIFICATIONS
The District seeks to award multiple vendors.
The Graphics Department requires a wide spectrum of various equipment, products, supplies,
and related services for bindery work and printing projects.
Related Services include but are not limited to; equipment and product maintenance, support,
and repair for Direct to Garment Printer and/or Automatic 44 Punch / GBC Punch / Spiral
Binding Machine combo.
I. Print Shop Equipment includes but is not limited to;
Binding
Cutting
Printing
Laminating
II. Print Shop Supplies include but are not limited to;
Printing Ink
GBC punches
3-hole drills or punches
Stitcher Wire
Shop towels
Laminating Film
Tape
Boxes
Respondents are suggested to provide a catalog percent discount, if available, in the pricing section
of this solicitation.
Respondents are required to provide their product catalog that contains pricing. This can be done by
either attaching the catalog to the RFP response or providing a web link to the catalog in the Online
Catalog Price section or the pricing section under the catalog group.
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror shall furnish to the District all information and data requested by the District to determine the
Offeror's qualifications and responsibilities. The requested information must be provided using the PDF
version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All
answers must be complete and stand-alone. Failure to follow directions using the PDF version of the
solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize
themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.
By submitting an offer, Offeror represents that it has familiarized itself with existing and future market
conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any
insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.
Dallas ISD rev 2.0
Page 3 of 34
Request For Proposal 120877 TB-207400 Print Shop Equipment, Supplies and Services
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If
Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after
awarding of any Contract, those documents must be submitted at the time of Offer submission.
Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the
iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD
asks the vendor to please register as early as possible to allow time for electronic responses. Submissions
may be submitted manually. Manual submissions must be delivered to the Procurement Services
Department, in a sealed envelope by the date and time stated. No fax or email submissions will be
accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.
The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and
time at the following address:
Dallas ISD
Procurement Services
9400 N Central Expwy, Ste 1510
Attn: Staff Member and BID NUMBER
Dallas, Tx 75231
Does the vendor agree and understand?
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Type
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Circle one from the response values below:
Yes
No
COMPANY INFORMATION
Name of the firm making the offer. (W9 name and dba if applicable)
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Type
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Provide your answer below
Company Federal Tax ID Number
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Type
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Company Address, City , State, Zip
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Type
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Dallas ISD rev 2.0
Page 4 of 34
Request For Proposal 120877 TB-207400 Print Shop Equipment, Supplies and Services
COMPANY INFORMATION
Provide your answer below
Local Telephone Number or Toll-Free Number
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Type
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Provide your answer below
Number of Personnel (non-clerical) employed:
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Type
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Provide your answer below
Number of Personnel (clerical) employed
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Type
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Provide your answer below
CONTACT REPRESENTATIVE INFORMATION
Contact Representative Name
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Type
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Provide your answer below
Contact Representative Address (if different from Company) City, State, Zip
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Type
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Dallas ISD rev 2.0
Page 5 of 34
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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