RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Agency: Dallas Public Schools
State: Texas
Type of Government: State & Local
Category:
  • 84 - Clothing, Individual Equipment, and Insignia
Posted: Nov 29, 2023
Due: Dec 13, 2023
Solicitation No: RFP JB-207424
Publication URL: To access bid details, please log in.
RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Closing Date: 12/13/2023 **NEW**

Closing Time: 2:00 P.M.

Bid Package: RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Additional Files:

Addendum #1: Addendum #1 RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Addendum #2:

Addendum #3:

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Item File #1:

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PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 126873
JB-207424 Police Uniforms, Apparel, Equipment and
Accessories
Dallas ISD rev 1.0
Page 1 of 45
Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories
Buyer BROWN, JESSICA
Email JESSBROWN@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
22-OCT-2023 08:00:00
29-OCT-2023 08:00:00
06-NOV-2023 09:00:00
07-NOV-2023 17:00:00
09-NOV-2023 17:00:00
29-NOV-2023 14:00:00
01-DEC-2023 09:00:00
25-JAN-2024 18:00:00
Pre-Proposal
A pre-proposal meeting will be held at 09:00 AM CST via TEAMS video conference on Monday,
November 6, 2023. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 224 675 726 308
Passcode: PZBXni
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to
jessbrown@dallasisd.org.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
Dallas ISD rev 2.0
Page 2 of 45
Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) will be for Police Uniforms, Apparel, Equipment, and Accessories.
PROPOSAL SPECIFICATIONS
Vendor will be required to supply Dallas ISD with all items specified in this Request for Proposal
to include pricing.
All items must be new, and in first class condition, including the containers suitable for shipment
and storage.
The district reserves the right to accept or reject any item(s) that does not meet minimum
specifications.
Vendor must have a site located within 25 miles of Dallas, Texas for sizing, fittings, and ability
to replace uniforms within 24 hours (preferred).
Vendor must keep an inventory of police uniforms and equipment necessary to supply Dallas
ISD at their place of business.
Vendor may utilize an online user interface system for status updates, invoicing and uniform
purchase approvals.
The Dallas ISD Police Department reserves the right to determine equivalent items.
While this RFP is for Police Uniforms, Dallas ISD reserves the right to purchase relatedý
apparel/accessories and/or substantially similar products during the life of this agreement at
mutually agreed upon prices.
All alternate items or (brands) provided by vendor will be examined by the Police Department
for approval.
Awarded vendor(s) will be required to provide samples with complete specifications of each
line.
Police Officer Uniforms
Class A Pant
Class A Short Sleeve Shirt
Class A Long Sleeve Shirt
Police 3-in-1 Waist Length Outer Jacket
Softshell Fleece Inner Jacket
Jacket Hood
Class B Flex RS Convert Tactical Pants
Class B Flex RS Super Shirt Short Sleeve
Class B Long Sleeve Shirt
Windbreaker
Police Safety Officer Uniforms
Flex RS Convert Tactical Pants
Short Sleeve Duty
Long Sleeve Super Shirt
Security 3-in-1 Waist Length Jacket
Softshell Fleece Inner Jacket
Jacket Hood
Windbreaker
Dallas ISD rev 2.0
Page 3 of 45
Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
Telecommunicator Uniforms
Polo Style Men's and Women's Short and Long Sleeve Shirt
Police 3-in-1 Waist Length Outer Jacket
Jacket Hood
CID- Detectives Uniforms
Men's and Women's Casual Pants
Men's and Women's Long Sleeve
Men's and Women's Suit Coat/ jacket
Cadets Uniforms
Twill Work Pant
Short Sleeve Twill Shirt
Long Sleeve Twill Shirt
Other Clothing
Tactical Pant
Polo Style Men's and Women's Short and Long Sleeve Shirt
Accessories
Embroidered Baseball Caps
5-Star Saucer Hat
Honor Guard Uniforms
Honor Guard Coat
Pants
White Dress Shirt
Campaign Hat
White Gloves
Duty Gear
7360RDS 7TS ALS/SLS LVL III Retention Holster or equal to
Safariland Buckles Outer Belt or equal to
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror shall furnish to the District all information and data requested by the District to determine the
Offeror's qualifications and responsibilities. The requested information must be provided using the PDF
version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All
answers must be complete and stand-alone. Failure to follow directions using the PDF version of the
solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize
themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.
By submitting an offer, Offeror represents that it has familiarized itself with existing and future market
Dallas ISD rev 2.0
Page 4 of 45
Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any
insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.
The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If
Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after
awarding of any Contract, those documents must be submitted at the time of Offer submission.
Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the
iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD
asks the vendor to please register as early as possible to allow time for electronic responses. Submissions
may be submitted manually. Manual submissions must be delivered to the Procurement Services
Department, in a sealed envelope by the date and time stated. No fax or email submissions will be
accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.
The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and
time at the following address:
Dallas ISD
Procurement Services
9400 N Central Expwy, Ste 1510
Attn: Staff Member and BID NUMBER
Dallas, Tx 75231
Does the vendor agree and understand?
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Circle one from the response values below:
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COMPANY INFORMATION
Name of the firm making the offer. (W9 name and dba if applicable)
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Type
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Provide your answer below
Company Federal Tax ID Number
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Company Address, City , State, Zip
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Dallas ISD rev 2.0
Page 5 of 45
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