RFB 19-26: Advertising and Notices

Agency: City of Beverly Hills
State: California
Type of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Posted: Apr 26, 2019
Due: May 10, 2019
Solicitation No: RFB 19-26
Publication URL: To access bid details, please log in.
RFB 19-26: Advertising and Notices Apr 26, 2019

Attachment Preview

BID DOCUMENT
CITY OF BEVERLY HILLS
CITY CLERK’S OFFICE
455 NORTH REXFORD DRIVE BEVERLY HILLS, CALIFORNIA 90210
(310) 285-2400
ADVERTISING AND NOTICES - BIDS WANTED
Sealed proposals are requested on the list of materials, supplies, equipment or services set
forth herein, subject to all conditions outlined in the Bid Document, including:
SECTION I:
SECTION II:
SECTION III:
SECTION IV:
REQUEST FOR BIDS
GENERAL INFORMATION AND INSTRUCTIONS
DETAIL SPECIFICATIONS
BID FORM
***(IF YOU CHOOSE NOT TO BID, PLEASE COMPLETE PAGE 12)***
Sealed proposals will be received only at the Office of the City Clerk, 455 North Rexford
Drive, Room 290, Beverly Hills, California 90210, until 2:00 pm. pacific time, on Friday,
May 10, 2019 at which time they will be opened and publicly read for furnishing the materials,
supplies, equipment or services or for supplying the materials, and/or providing labor for the
repair, construction or improvement as the case may be, as indicated by the items hereunder
listed and in accordance with the applicable specifications.
SECTION I - REQUEST FOR BID
Date of Request: April 26, 2019
Bid Number:
19-26
Item Description: Advertising and Notices
Bid Opening:
Friday, May 10, 2019 @ 2:00 pm
All bids must be delivered by the specified opening time of the bid. Bids arriving after the
specified hour will not be accepted. Mailed bids, which are delivered after the specified hour will
not be considered regardless of postmarked time on the envelope. All bids must be in writing
and must contain an original signature by an authorized officer of the company - Electronic bids
(electronic mail, telephone, FAX, etc.) are NOT acceptable.
BID DEPOSIT - NONE REQUIRED WITH THIS BID
PERFORMANCE BOND AND PAYMENT BOND - NONE REQUIRED WITH THIS BID
B0785—0001\2178306v2 .doc
Title: ADVERTISING AND NOTICES
Bid No. 19-26
CITY OF BEVERLY HILLS
SECTION II - GENERAL INFORMATION AND INSTRUCTION
1. A bidder’s proposal may be withdrawn at any time prior to the bid opening. No proposal
may be withdrawn after the bid opening. Violation of this policy may cause bidder’s
removal from qualified Bidder’s List.
2. Bidders are advised to become familiar with all conditions, instructions and specifications
governing this bid. Once the award has been made, a failure to have read all the
conditions, instructions and specifications of this bid document shall not be cause to alter
the contract or for bidder to request additional compensation.
3.
Successful bidder shall not assign the contract or subcontract, in whole or in part,
without written consent of the City. Such consent shall neither relieve the bidder from its
obligation nor change the terms of the contract.
4. Each bidder shall submit in full this completed original bid document and all necessary
catalogues, descriptive literature, etc., needed to fully describe the materials or work it
proposes to furnish. Bidder’s failure to fully and adequately respond to this bid
may render the bid non-responsive and is grounds for rejection by the City.
5. Upon the award of the bid to the successful bidder, the City will require evidence of
insurance coverage be furnished within fourteen (14) days of notification of bid award.
The amounts and types of coverage are specified in Section IV of this bid document. All
insurance forms must be in a format acceptable to the City.
6. Every supplier of materials and services and all contractors doing business with the City
shall be an “Equal Opportunity Employer” as required by Section 2000e of Chapter 21,
Title 42 of the United States Code Annotated and Federal Executive Orders #11375, and
as such shall not discriminate against any other person by reason of race, creed, color,
religion, age, sex or physical or mental handicaps with respect to the hiring, application
for employment, tenure, terms or conditions or employment of any person.
7. Prices quoted herein must be firm for a period of not less than ninety (90) days after date
of bid opening.
8. Bids calling for other than a “lump sum” total bid may be awarded by single item, by
groups of items, or as a whole, as the City deems to be in the best interest of the City.
9. The City will be the sole and exclusive judge of quality, compliance with bid
specifications or any other matter pertaining to this bid. The City reserves the exclusive
right to award this bid in any manner it deems to be in the best interest of the City.
10. Contractor shall cooperate with the City in all matters relating to taxation and the
collection of taxes. It is the policy of the City to self-accrue use tax associated with its
own purchases. The City requests that its contractors self-accrue their use tax, when
applicable, and report the use tax to the State Board of Equalization with a City
assigned permit number. The City’s own use tax which is self-accrued by the City will be
2
30785—0001\2178306v2 .doc
Title: ADVERTISING AND NOTICES
Bid No. 19-26
remitted to the State of California pursuant to the City’s permit with the State Board of
Equalization
11. For any questions regarding this bid, please contact Lourdes Sy-Rodriguez, Assistant
City Clerk, at (310) 285-2400.
3
B0785—0001\2178306v2 .doc
Title: ADVERTISING AND NOTICES
SECTION III DETAIL SPECIFICATIONS
Bid No. 19-26
IN EVENT OF CONFLICT, THE FOLLOWING SPECIFICATIONS SHALL PREVAIL OVER
GENERAL INFORMATION AND INSTRUCTIONS CONTAINED ELSEWHERE IN THIS BID.
The successful bidder (or ‘Vendor”) shall print, on a non-exclusive basis, and publish
correctly and in a tirst-class manner in a newspaper that has been adjudicated as a
newspaper of general circulation as defined in Section 6008 of the Government Code, for
the City of Beverly Hills, all legal advertising and any other notices or advertising of
whatever kind or nature that may be requested in writing by an officer, board,
commission or department of the City of Beverly Hills, to be printed pursuant to the
terms of this bid, and furnish proof of publication. Nothing in this bid document shall be
construed to require the City to place all advertisements, or any particular
advertisement, with any bidder to whom a contract is awarded. The City retains the
right to place advertisements in any publication or medium as required by law and as it
determines to be in the best interests of the City. The successful bidder shall enter into an
agreement with City for services from July 1, 2019 through June 30, 2020 on the form
attached as Attachment A.
2. All advertisements shall be inserted in every edition of the newspaper issued upon the day
of publication, and not in any supplement thereof, and shall be published for the number of
days directed in writing by City and no more. If specified by City in writing, certain public
notices, which together may contain up to one page of text, shall be inserted on pages 2
through 5 of the front section of the newspaper (“up front ads”). If City requests more than
one page of up front ads for any single edition of the newspaper, one page of up front ads
shall be placed on pages 2 through 5 of the first section of that edition and any up front ads
in excess of one page shall be inserted within the first 7 pages of the first section of that
edition. If at any time during the period of the agreement, the newspaper to which the
agreement is awarded is not published and circulated regularly on its regular date of
publication, the City has the right to immediately terminate the agreement and to recover
any damages from the successful bidder. If the newspaper is published more than one day
per week, advertisements shall be placed on the publication date requested by the City.
3. The successful bidder will be required during the term of the agreement to deliver free of
charge fifty (50) copies of each issue of said newspaper to the City Clerk’s office.
4. In the event the successful bidder fails to publish an advertisement or notice or publishes
improperly, the successful bidder shall, at the election of the City, republish on the next
available publication date at no charge to the City or shall not charge the City for the
improperly published advertisement.
5. Written copy furnished by the City shall not be photocopied and published in “as is”
condition. All such written copy shall be typeset as required by the City and in the font style
and size specified in the agreement, unless otherwise specified by the City. The City may
also provide the successful bidder with a camera-ready copy.
4
B0785—0001\2178306v2 .doc
Title: ADVERTISING AND NOTICES
Bid No. 19-26
6. Bidders shall submit a sample notice of public hearing, notice to bidders, and an ordinance
or resolution. (Samples are attached as Attachment B). Bidders shall specify the font style
and size for up front ads and other advertising submitted by the City and shall submit the
above samples in those font styles and sizes. Font style shall be Serif or Sans Serif or
other style acceptable to the City and font size shall be eight (8) points except that Sans
Serif may be seven (7) points, or other font size acceptable to the City.
7. All bidders shall submit a map of the bidder’s newspaper delivery area. The map shall
clearly identify the locations in the City where newspapers are delivered and where they are
not delivered. The bidder shall use a Thomas Guide Street Map or equivalent and
specifically delineate streets or areas in the City where newspapers are delivered and
streets or areas where newspapers are not delivered. The map shall also show those
streets or areas in the City where newspapers are delivered free of charge and those
streets or areas in the City where newspapers are delivered only with a paid subscription.
All bidders shall also describe the nature and extent of delivery of newspapers in
commercial areas of the City and to multi-family residential properties.
8. All bidders shall submit the lowest price paid during the previous 12 months for the following
types of advertising:
a.
Legal/Classified Advertising
b.
Display Advertising up to page 5 for:
(1) 1/8th page
(2) 1/5th page
(3) 1/4 page
(4) 1/2 page
(5) full page
c.
Display advertising pages 6 through first page of classifieds for:
(1) 1/8th page
(2) 1/5th page
(3) 1/4 page
(4) 1/2 page
(5) full page
For the purposes of this paragraph 8, the lowest price shall not include any introductory
rate or any special rate for advertisers who contract to purchase at least one half page of
advertising in each newspaper edition for at least 90 days.
5
B0785—0001\2178306v2 .doc
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities

With GovernmentContracts, you can:

  • Find more opportunities and win more business
  • Receive daily alerts for all new bid opportunities
  • Get contract opportunities matched to your business
ONE WEEK FREE TRIAL

See also

Bid Number: 20-RFP-AD-445 Bid Title: Public Works Operational Review Category: Request for Proposals

City of Gilroy

Bid Due: 7/13/2020

CONSTRUCT AIR TRAFFIC CONTROL TOWER, AIR FORCE PLANT 42 Active Contract Opportunity Notice

DEPT OF DEFENSE

Bid Due: 7/15/2020

Solicitation Id Solicitation Name Start Date End Date Status/Due Date Program Name Contract

Bay Area Rapid Transit

Bid Due: 7/28/2020

Number IFB/RFP Name Release Date Due Date RFP-2000002024 Dropout Prevention Services 6/8/2020 7/13/2020

Los Angeles Unified School District

Bid Due: 7/13/2020

* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.