Request for Qualification for Architectural and Engineering Services

Agency: Richland One School District
State: South Carolina
Type of Government: State & Local
Category:
  • C - Architect and Engineering Services - Construction
Posted: Nov 30, 2020
Due: Jan 28, 2021
Solicitation No: 2021-011
Publication URL: To access bid details, please log in.
solicitation number description closing date/time buyer

2021-011

Request for Qualification for Architectural and Engineering Services

January 28, 2020 at 2:00 p.m.

Harrison Joseph (803)231-7052

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Richland County School District One
REQUEST FOR QUALIFICATIONS
All Response to this solicitation shall be
submitted via email
Solicitation Number
Date Issued
Procurement Officer
Phone
E-mail Address
2021-011
November 30, 2021
Harrison Joseph
803.231.7052
Harrison.Joseph@richlandone.org
DESCRIPTION: Request for Qualifications for Architectural and Engineering Services
The Term "Offer" Means Your "Bid" or "Proposal"
SCHEDULE OF EVENTS
SUBMIT QUALIFICATIONS /(Bid Opening) BY:
CONFERENCE TYPE: PRE-BID/OFFER MEETING
LOCATION: All meeting will be held on a Zoom platform. More
information will follow through addendum
QUESTIONS MUST BE RECEIVED BY:
POST RESPONSE TO BID QUESTIONS BY:
NOTICE TO SHORT LISTED CANDIDATES BY:
DATE AND TIME
January 28, 2020 @ 2:00 PM EST
January 13, 2020 @ 2:00 PM EST
All bidders are strongly encouraged to attend
January 15, 2020 @ 2:00 PM EST
January 19, 2020 @ 2:00 PM EST
TBD
SUBMIT YOUR OFFER VIA E-MAIL TO THE FOLLOWING ADDRESS :
Because of COVID-19 all proposals in response to this solicitation shall be submitted via email to: Harrison C.
Joseph III, The District’s Construction Contracts Manager (See E-mail Above). Offeror’s must submit their proposals
with the Solicitation's Name and Number, along with the Opening Date clearly stated in the subject line of the e-mail.
AWARD&
AMENDMENTS
This solicitation, any amendments and award, will be posted at the following web address:
www.richlandone.org
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the
terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
__________________________________________________________________________
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror
named above)
TITLE
(Business Title of person signing above)
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
Women
Minority
Other
(See provision entitled “Signing Your Offer”)
PRINTED NAME
(Printed name of person signing above)
BOA Visa Card Accepted _____ Yes _____ No
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the
offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity.
Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is
not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
General Note:
In accordance with District Requirements applicable to COVID-19, the contractor, at all times, shall require that all workforces
under his/her control are required to wear face masks and socially distance, i.e. 6 feet apart, from all District employees and
students while on District property. (This includes all Site Visits)
COVER PAGE (Revision 2, November 2020) (Return Page Two with your Offer)
Richland County School District One
Request for Qualifications for Architectural and Engineering Services
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code Number
E-mail Address
Extension
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges receipt
of amendment(s) by number
and its date of
issue.
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Amendment
Issue Date
Amendment Amendment
No.
Issue Date
See "Amendments to
Solicitation" Provision
DISCOUNT FOR PROMPT
PAYMENT
10 Calendar Days (%) 20 Calendar Days (%)
See "Discount for Prompt
Payment" clause
PAGE TWO (Revision 2, March 2008)
****End of Page Two****
30 Calendar Days (%) _______Calendar Days (%)
(Return Page Two with your Offer)
RFQ No. 2021-011
Page 2 of 34
Richland County School District One
Request for Qualifications for Architectural and Engineering Services
TABLE OF CONTENTS
I. Scope of Solicitation
A. About Richland County School District One
B. Purpose, Overview, and Scope of Solicitation
II. Instructions to Offeror
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Offerors to Submit
V. Offerors Qualifications
VI. Qualification Criteria - Proposals
A. Technical Competence And Qualifications Of Company And Key Personnel
B. Past Performance
C. Project Team Contribution And Coordination
D. Experience And References
E. Demonstrated Ability to Meet Time and Budget Requirements
F. Small/Women/Minority Business Enterprise
VII. Terms and Conditions
A. General Clauses
B. Special Clauses
C. Miscellaneous Clauses for Architectural and Engineering Professional Services
VIII. Attachments to Solicitation
Attachment 1- Company and/or Firm’s Information (Contact Personnel)
Attachment 2- Small/Women/Minority Business Enterprise Form
Attachment 3- W-9 Tax form
Attachment 4- Vendor Applications
Attachment 5 Not used
Attachment 6 - Offeror’s Checklist
RFQ No. 2021-011
Page 3 of 34
Richland County School District One
Request for Qualifications for Architectural and Engineering Services
I. Scope of Solicitation
ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with
the enclosed description and/or specifications and conditions. [1.010]
MAXIMUM CONTRACT PERIOD ESTIMATED (JAN 2006): [from 3/01/2021 / to 2/28/2026]. Dates
provided are estimates only. Any resulting contract will begin on the date specified in the notice of award.
See clause entitled "Term of Contract Effective Date / Initial Contract Period". [1.040]
A. About Richland County School District One
Centrally located three hours from the beaches and the mountains of South Carolina, the Richland County
School District One, hereinafter referred to as the “District or RCSD1” serves the capital city of Columbia.
The District covers 482 square miles, educating approximately 26,000 students in 48 schools and
approximately 4,000 adult education students. The District is proud to serve a richly diverse student body.
Students from rural, suburban and urban neighborhoods combine to form a student population
representative of a wide range of cultural and ethnic backgrounds. Of the District's 4,800 employees,
2,500 are classroom teachers. Richland County School District One continues to grow and hires
approximately 300 new teachers each year.
Consistently ranked among the best school systems in South Carolina, the District is a leader in the state's
educational community. 2005 graduates received a record $38.4 million in scholarships and financial aid,
to attend a wide range of institutions, including many of America's most competitive colleges and
universities. This includes prizes won in competitions, as well as grants and loans for post-secondary
education.
According to the latest data for the Class of 2000, sixty-nine percent are attending a post-secondary
educational institution. Twenty-two percent are employed, seven percent are in the military and two
percent are involved in other activities.
A seven-member Board of School Commissioners governs Richland County School District One. The
Board has been awarded the prestigious Magna Award for outstanding programs in school governance.
B. Purpose, Overview, and Scope of Solicitation
The District is requesting a current resume of qualifications from persons or firms interested in
providing professional architectural and engineering services to the District on an as-requested
basis during a period of time specified above. The Procurement Officer will receive resumes and
qualifications until the deadline at the address indicated on the Cover Page. A District Selection
Committee will evaluate each of the persons or firms submissions using the criteria set forth in
this solicitation.
After the evaluation of the resumes the District Selection Committee will establish a list of firms
to be interviewed using the criteria set forth in this solicitation and Section 11-35-3220 of the SC
Code of Laws, as amended.
After the interview process is over a Qualified Provider List (QPL) will be established to pre-
qualified list of A/E professional service vendors.
This QPL will be awarded with an initial one-year “base period” with the option to extend the
contract four (4) additional one-year period for a total aggregate performance period of five (5)
years. Exact dates will be in accordance with the Notice of Intent to Award Statement as issued.
LICENSURE: To be considered for selection, persons or firms must be properly licensed in
accordance with the requirements of Title 40 of the SC Code of Laws, as amended, at the time
of resume submission.
There is no guarantee as to the minimum or maximum amount of work that will be awarded under
this contract.
RFQ No. 2021-011
Page 4 of 34
Richland County School District One
Request for Qualifications for Architectural and Engineering Services
The District does not guarantee to the Offeror as to the dollar volume of work that will be awarded
under this solicitation. Based on the amount paid by the District for similar annual work it is
estimated this contract could amount to more than $50,000.00 per year.
Maximum number of A/E’s the District may award under this solicitation is eight (8) per discipline.
Please see below for the categories of desired disciplines:
Professional Services Disciplines (“Item”) that are being sought for this Solicitation
Landscape Architect Architect
GEO- Technical
Civil Engineering
Mechanical
Engineering
Fire Protection
Electrical
Engineering
Structural
Engineering
Surveying
The District reserves the right to make multiple selections from this solicitation.
Interested persons and firms should submit a current Standard Form 330 Architect and
Engineer Qualifications, their name and contact information, including email, of a primary
contact; a certification stating whether the person or firm is a resident of south Carolina (see SC
Code Section 11-35-3215); and the following additional information contained in this solicitation.
II. Instructions to Offerors
A. General Instructions
DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND
SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED,
THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION,
UNLESS EXPRESSLY PROVIDED OTHERWISE. (See the terms and conditions below.)
1. Amendment - means a document issued to supplement the original solicitation document.
2. Board - means the Richland County Board of School Commissioners.
3. Buyer - means the Procurement Officer.
4. Business - means any corporation, partnership, individual, sole proprietorship, joint stock
company, joint venture, or any other legal entity. [11-35-310(3)]
5. Change Order - means any written alteration in specifications, delivery point, rate of delivery,
period of performance, price, quantity, or other provisions of any contract accomplished by
mutual agreement of the parties to the contract. [11-35-310(4)]
6. Contract - See clause entitled “Contract Documents & Order of Precedence.”
7. Contract Modification means a written order signed by the Procurement Officer, directing
the contractor to make changes which the changes clause of the contract authorizes the
Procurement Officer to order without the consent of the contractor. [11-35-310(9)]
8. Contractor - means the Firm receiving an award as a result of this solicitation.
9. Cover Page - means the top page of the original solicitation on which the solicitation is
identified by number. Offerors are cautioned that Amendments may modify information
provided on the Cover Page.
10. Offer - means the bid, or proposal submitted in response to this solicitation. The terms “Bid”
and “Proposal” are used interchangeably with the term “Offer.”
11. Offeror - means the single legal entity submitting the offer. The term “Bidder” is used
interchangeably with the term “Offeror.” See bidding provisions entitled “Signing Your Offer”
and “Bid/Proposal As Offer To Contract.”
12. Ordering Entity – Is Richland County School District One or “District”.
13. Procurement Officer - means the person, or designee, identified as such on the Invitation
to bid
14. You And Your - means Offeror.
RFQ No. 2021-011
Page 5 of 34
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