Network Switch and Wireless Equipment RFP

Agency: Pittsburgh Public Schools
State: Pennsylvania
Type of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
Posted: Dec 29, 2020
Due: Jan 25, 2021
Publication URL: To access bid details, please log in.
  • Network Switch and Wireless Equipment RFP

    Sealed proposals shall be deposited in the bid box at the Administration Building, Bellefield Entrance Lobby, 341 South Bellefield Ave., Pittsburgh, Pa. 15213, on January 25, 2021, until 2:00 P.M. local prevailing time.

    Please make sure to download RFP (by clicking the filename above) as well as the appendicies for this RFP in order to complete the proposal:

    Click this link below to download the appendicies for this RFP:

    Network Switch and Wireless Equipment RFP_Appendicies_A-C

    Network Switch and Wireless Equipment RFP.pdf 166.88 KB (Last Modified Today at 10:09 AM)
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    NETWORK SWITCH AND WIRELESS EQUIPMENT
    REQUEST FOR PROPOSALS
    RFP Issued: December 28, 2020
    Deadline for Proposals: January 25, 2021 at 9 a.m., E.S.T.
    Deadline for Vendor Questions: January 11, 2021 at noon, E.S.T.
    1.0 Summary
    Pittsburgh Public Schools hereby issues this Request for Proposals (“RFP”) for Switches and Wireless
    Equipment. The District intends to apply for discounts on the equipment listed in this RFP through the
    federal E-rate program. Several criteria and restrictions are included herein and must be met by the
    successful vendor in order for the proposal to be considered a Qualified Proposal. Contract will be
    effective April 1, 2021 September 30, 2022.
    One complete hard copy must be hand delivered to the Bid Box located in the lobby at 341 S. Bellefield
    Ave, Pittsburgh, PA 15213 on or before 9 a.m. E.S.T. on January 25, 2021. Vendor proposals must be
    labeled, “E-rate Internal Connections Equipment Proposal.” All required Vendor information,
    certifications and attachments must be included in order to be deemed a complete proposal.
    To be considered a complete proposal and be considered, vendors must return completed and signed
    Appendices A, B, & C, in addition to all of the documentation required in this RFP. Appendices A and B
    are for equipment and services identification and pricing, and Appendix C is a Vendor Checklist that
    vendors must complete and sign to certify that all documentation has been included in the bid response.
    Prospective Vendors must direct and confine all inquiries and communications concerning this
    procurement to Dave Moore via e-mail at: dmoore1@pghschools.org. Due date for vendor questions is
    January 11, 2021 at noon, E.S.T.; however, the District encourages prospective Vendors to submit any
    questions have as soon as possible. Questions should include “E-rate Internal Connections Equipment
    RFP” in the subject line to ensure that the issuing officer identifies the email as relating to this
    procurement.
    If the RFP was downloaded from a web site link, Vendors are responsible for periodically monitoring the
    web site for any amendments relating to this RFP.
    2.0 Bid Requirements
    2.1 Proposals that include grey/black market, used or refurbished equipment will be
    disqualified.
    2.2 Vendors must be participating in the federal E-rate program for a minimum of 5 years,
    include proof of their E-rate Service Provider Identification Number (SPIN), and written
    acknowledgement that they will provide the District with discounted bills.
    2.3 Proposals must include all equipment requested in this RFP; however, the District
    retains the right to issue a partial-award of equipment or award to two different
    vendors based on what’s in the best interests of the District. Network and Wireless
    components must be able to be purchased independently of each other.
    2.4 Quantities are subject to change at the customer’s discretion. Bid prices must be
    honored if quantities are increased or decreased.
    2.5 Vendors must indicate their willingness to provide onsite, 14 days equipment demo
    upon customer request to verify quality, compatibility, interoperability and proof of
    concept. Vendors should not provide demo equipment unless requested to do so by
    the District.
    2.6 All personnel (contractors and subcontractors) that will be working on this project in
    the schools must observe all security and safety procedures of each school facility and
    must secure all record checks required by Pennsylvania law which include Act 34
    Criminal Record Check, Act 151 Fingerprints, Act 114 Child Abuse History Clearance.
    On-site work at the school sites cannot commence until the provider has obtained all
    relevant certifications, licenses, permits and/or required qualifications for its workers
    and has presented required documentation for the personnel to work in the District’s
    locations.
    2.7 All subcontractors must be identified in the proposal. If the successful Vendor would
    like to use additional or different subcontractors that were not identified in the
    proposal/contract, specific approval must be granted in writing by the District.
    3.0 Technical Specifications
    3.1 Proposed equipment must be fully interoperable and compatible with the District’s
    existing Cisco ACS and ISE network access control system. Vendors must provide
    written proof of this compatibility with their bid response.
    3.2 All network and wireless systems must have a perpetual licensing structure. Proposals
    requiring annual licensing structures will not be considered.
    3.3 All network and wireless systems must be able to be centrally managed from the
    District's Data Center.
    3.4 All network and wireless systems must have on-premise wireless controllers or on
    premise wireless/switch management software. Cloud-managed solutions will not be
    considered.
    3.5 The District’s preferred manufacturers are Fortinet or Arista, but the District will
    consider proposals for equipment manufactured by other companies that is equivalent
    to the quality and functionality of the equipment specified in Appendices A and B and is
    compatible, as well as interoperable, with the District’s existing network equipment
    that is listed in this RFP.
    4.0 Network Switches and Services
    4.1 The minimum equipment requires are listed below. Vendors must complete the
    pricing/equipment identification chart in Appendix A.
    4.2 The proposed solution must include the ability to use zero touch provisioning and
    switch management software.
    4.3 Power cables for network equipment must be included in proposals.
    4.4 Equipment and services are as follows:
    A) Infrastructure Switches: Must include a minimum 48 gigabit with a minimum of 4 SFP+
    ports. All ports in the switch must be full POE+. The switching proposed must utilize a standard
    power cable. In addition, two 1/10 GB SFPs must be included in the Bid Response per switch.
    Quantity: 685
    B) MGIG Infrastructure Switches: Must include a minimum 16 gigabit with a minimum of 4 SFP+
    ports. All ports in the switch must be full POE+. The switching purposed must utilize a standard
    power cable. In addition, two 1/10 GB SFPs must be included in the Bid Response per switch.
    Quantity: 400
    C) Fiber Infrastructure Switches: Must include a minimum 24 1/10 GB SFP+ ports. All ports in the
    switch must be full POE+. The switching proposed must utilize a standard power cable. In
    addition, 24 1/10 GB SFPs must be included in the Bid Response per switch.
    Quantity: 50
    D) Installation: All switches must be configured and installed in District’s existing racks. Existing
    switches must be removed. District will retain ownership of removed equipment.
    E) Licensing: Proposals must include perpetual licensing. Proposals that require the purchasing of
    annual licenses will not be considered.
    F) Support: Proposals must include 5-year basic maintenance support, including TAC support and
    NBD replacement. Vendors must include the E-rate eligibility percentage of all support SKUs
    and certify that the eligibility percentages have been verified with the manufacturer for
    accuracy.
    5.0 Wireless Equipment and Services
    5.1 The minimum equipment requires are listed below. Vendors must complete the
    pricing/equipment identification chart in Appendix B.
    5.2 The proposed solution must include Access Points that automatically load balance
    based on network traffic. All access points must be POE. All controllers must utilize a
    standard power cable.
    5.3 Prior to installation, vendor must complete heat maps of the 54 school buildings where
    access points will be installed, and provide heat map documentation in digital format
    to the District.
    5.4 District is seeking AC Wave 2 or higher access points, and if vendors wish to propose
    two products with different speeds, they may do so in their proposal.
    5.5 Equipment and services are as follows:
    A) Access Points: 4x4, AC Wave 2 or higher.
    Quantity: 3500
    B) Access Points: 6x6, AC Wave 2 or higher. (8x8 is acceptable if manufacturer does not sell 6x6.)
    Quantity: 150
    C) Wireless Controllers: Proposals must include physical or virtual wireless controllers that can
    manage up to 6000 access points. Bidders should provide models and quantities that reflect
    their specific manufacturer specifications. Cloud-based controller systems will not be
    considered.
    D) Installation: New access points must be labeled, installed and configured to new wireless
    controllers. Installation will include mounting where existing access points are currently
    installed. No wiring from access points to network closets is required. Existing access points
    must be removed. District will retain ownership of removed equipment.
    E) Licensing: Proposals must include perpetual licensing. Proposals that require the purchasing of
    annual licenses will not be considered.
    F) Support: Proposals must include 5-year basic maintenance support, including TAC support and
    NBD replacement. Vendors must include the E-rate eligibility percentage of all support SKUs
    and certify that the eligibility percentages have been verified with the manufacturer for
    accuracy.
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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