Food and Catering Services Addendum 1

Agency: Plano Independent School District
State: Texas
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Posted: Jun 27, 2023
Due: Dec 8, 2023
Solicitation No: 2022-059 - S1
Publication URL: To access bid details, please log in.
Bid Information
Type Request for Proposal
Status Issued
Number 2022-059 - S1 (Food and Catering Services Addendum 1)
Issue Date & Time 6/27/2023 08:04:45 AM (CT)
Close Date & Time 12/8/2023 02:00:00 PM (CT)
Notes
PURPOSE: Plano Independent School District (PISD) is requesting proposals to establish qualified vendors that offer Food Catering Services along with providing exceptional service and competitive pricing for the District. These services will be provided on an "as-needed" basis. Orders shall be delivered to any of the Plano ISD school/department locations or orders may be picked up by the participating school/department. The catering services can be Bakery Delicacies (Donuts, Danish, Bagels and Muffins w/condiments), Platters and Trays, Boxed Lunches, Deli sandwiches, Pizzas, Desserts, Food Trucks and Beverages. Each individual school/department will place orders with an approved Purchase Order or credit card. This RFP is for any food catering restaurants and/or food trucks.
If you were awarded on RFP 2022-059 Addendum 1 Food and Catering Services, that went to the board June 20, 2023 you do NOT need to respond to S1.
ANNUAL EXPENDITURE: The estimated expenditure for this contract is approximately $500,000.00 per year. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding.
TERM: Plano ISD requires this bid to be firm for one (1) year from the date of the award. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for five (5) additional one (1) year periods. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Plano ISD has the option to issue subsequent RFPs as needed.
Initial Contract Period: June 2023 - June 2024
Contract YR2 (Option): June 2024 - June 2025
Contract YR3 (Option): June 2025 - June 2026
Contract YR4 (Option): June 2027 - June 2028
Contract YR5 (Option): June 2028 - June 2029
Contract YR6 (Option): June 2029 - June 2030
Contact Information
Name Brandi Dahlquist, Buyer
Address Plano Independent School District
6600 Alma Drive
Plano, TX 75023 USA
Phone (469) 752-0296
Fax
Email Brandi.Dahlquist@pisd.edu

Attachment Preview

2022-059 - S1
Food and Catering Services Addendum 1
Issue Date: 6/27/2023
Questions Deadline: 12/1/2023 07:00 AM (CT)
Response Deadline: 12/8/2023 02:00 PM (CT)
Contact Information
Contact: Brandi Dahlquist, Buyer
Address: Plano Independent School District
6600 Alma Drive
Plano, TX 75023
Phone: (469) 752-0296
Email: Brandi.Dahlquist@pisd.edu
Page 1 of 20 pages
Deadline: 12/8/2023 02:00 PM (CT)
2022-059 - S1
Event Information
Number:
2022-059 - S1
Title:
Food and Catering Services Addendum 1
Type:
Request for Proposal
Issue Date:
6/27/2023
Question Deadline: 12/1/2023 07:00 AM (CT)
Response Deadline: 12/8/2023 02:00 PM (CT)
Notes:
PURPOSE: Plano Independent School District (PISD) is requesting proposals to
establish qualified vendors that offer Food Catering Services along with providing
exceptional service and competitive pricing for the District. These services will be
provided on an "as-needed" basis. Orders shall be delivered to any of the Plano ISD
school/department locations or orders may be picked up by the participating
school/department. The catering services can be Bakery Delicacies (Donuts,
Danish, Bagels and Muffins w/condiments), Platters and Trays, Boxed Lunches, Deli
sandwiches, Pizzas, Desserts, Food Trucks and Beverages. Each individual
school/department will place orders with an approved Purchase Order or credit
card. This RFP is for any food catering restaurants and/or food trucks.
If you were awarded on RFP 2022-059 Addendum 1 Food and Catering
Services, that went to the board June 20, 2023 you do NOT need to respond
to S1.
ANNUAL EXPENDITURE: The estimated expenditure for this contract is
approximately $500,000.00 per year. However, this estimate should not be
construed to be a guarantee of either minimum or maximum since usage is
dependent upon actual needs and available funding.
TERM: Plano ISD requires this bid to be firm for one (1) year from the date of the
award. This contract, upon the agreement of both the successful vendor(s) and the
Plano ISD, will automatically extend for five (5) additional one (1) year periods. Plano
ISD has the option to extend this RFP at the end of the performance period for up to
120 days if determined to be in the best interest of the district to ensure availability of
products and/or services. Plano ISD has the option to issue subsequent RFPs as
needed.
Initial Contract Period: June 2023 - June 2024
Contract YR2 (Option): June 2024 - June 2025
Contract YR3 (Option): June 2025 - June 2026
Contract YR4 (Option): June 2027 - June 2028
Contract YR5 (Option): June 2028 - June 2029
Contract YR6 (Option): June 2029 - June 2030
Page 2 of 20 pages
Billing Information
Address: 2700 West 15th St.
Att'n: Accounts Payable Dept.
Plano, TX 75075
Deadline: 12/8/2023 02:00 PM (CT)
2022-059 - S1
Email: acctpay@pisd.edu
Bid Attachments
W-9_(Rev._October_2018).pdf
W9 (Oct. 2018)
Plano_ISD_Standard_Terms_and_Conditions_2022.pdf
Plano ISD - Standard Terms and Conditions
Sample 1295 Form.pdf
Sample 1295
CIQ Form.pdf
Conflict of Interest Questionnaire
Plano_ISD_School_Locator_Map.pdf
Location of all Plano ISD schools and other Administration Buildings
Download
Download
Download
Download
Download
Bid Attributes
1 INTRODUCTION
There are several attributes associated with this proposal. Some are notes and require No Response, but most
have a required response. Please be sure to view and respond to all attributes on each page. If you do not read
and/or respond to all Bid Attributes that require a response, the system will not allow you to submit your electronic
bid response.
Bidders are advised to hit “SAVE” before leaving each screen in the e-bidding process. Failure to save your work,
per screen of activity, will result in an inaccurate filling of the bid or failing to submit the bid.
2 Electronic Bidding
Although we are legally required to accept paper bids, we strongly request that bidders submit this bid
electronically. Please feel free to call us if you require any assistance with this submittal. Electronic bidding will
eliminate errors, eliminate unnecessary work, and is more friendly to the environment. When filing this bid
electronically, please do not send us a paper copy as the electronic version will prevail. Your cooperation is
appreciated. Please confirm that you have read and understand this instruction.
Yes No
(Required: Check only one)
3 Questions and Clarifications
Contact between vendors and Plano ISD personnel during the RFP process or evaluation process is prohibited. All
communications shall go through the Purchasing Department during the competitive process. All questions received
and the corresponding answers will be distributed to all proposers. Verbal responses will not be provided. You may
submit a question electronically by clicking on the "Questions" tab or you may email your questions to Brandi
Dahlquist at Brandi.Dahlquist@pisd.edu.
Page 3 of 20 pages
Deadline: 12/8/2023 02:00 PM (CT)
2022-059 - S1
4 Statement of Objective
This proposal process is anticipated to provide the District staff and students with an approved list of vendors
offering catering services to the District. The District intends to provide its patrons with catering services at a fiscally
responsible cost. While the offeror cost is of great importance, proposing the lowest price will not assure award of
the service. The District will demand safe, reliable, on-time and efficient services; failure to address District
concerns and/or requirements for any such matter will disqualify the offeror from consideration. These services are
to be provided on an “as needed” basis. Orders shall be delivered to any of the District locations or orders may be
picked up by the participating school or department. The food catering services are including, but not limited to:
Baked Goods (Donuts, Danish, Bagels, Muffins or other pastries with condiments), Platters or Trays, Boxed
Lunches, Deli Sandwiches, Buffets, Pizzas, Deserts, Beverages and Food Trucks. Each individual school or
department will place orders using an approved purchase order or credit card.
This RFP is for any food catering restaurants and/or food trucks.
5 Services Offered
Please select all of the services provided
Banquet Style
Platters, Trays
Box Lunches
Sandwiches
Pizza
Bakery Delicacies
Food Truck
(Required: Check all that apply)
6 Product Quality - Food Transporting
Product shall be delivered in sealed containers and containers shall be of a quality that will not leak under normal
handling. Food shall be protected in transit using insulated food transport containers approved by National
Sanitation Foundation (NSF). Food must be prepared, stored, and transported at the proper temperature according
to Texas Food Establishments Rules (TFER).
Yes No
(Required: Check only one)
7 Product Quality - Food Preparation
All menu products shall be freshly prepared and served. Day old products are unacceptable. Products shall be
uniform in size and shape, uniformly sliced, and free of foreign objects. Will your firm comply with this request?
Yes No
(Required: Check only one)
8 Required Forms
In summary, the required forms that are to be uploaded are:
completed W-9 (2018) blank form attached in attachments tab,
completed 1295 Form,
CIQ Form - ONLY IF THERE IS A DISCLOSURE - blank form attached in attachments tab,
Certificate of Insurance - Instructions can be found on Bid Attribute 31
Public Health Inspection Certificate for each location,
**Only Upon request by Plano ISD - individual Food Handler's Certificates to be made available for review.
Do you agree to attach the required documents?
Yes No
(Required: Check only one)
Page 4 of 20 pages
Deadline: 12/8/2023 02:00 PM (CT)
2022-059 - S1
9 Vendor Company Profile
1. Legal name of the company:
2. Address of office providing service:
3. Number of years in business:
4. Type of operation: Individual - Partnership - Corporation - Government
5. Authorized Signature -Position with company.
(Required: Maximum 4000 characters allowed)
1 Contact Name
0 Please provide the following information regarding local sales representative:
Representative name:
Address:
Phone number:
Email address:
(Required: Maximum 500 characters allowed)
1 Remittance Address
1 If your remittance address is different from your business location, state the name of your business, address,
telephone, and fax number.
(Optional: Maximum 1000 characters allowed)
Page 5 of 20 pages
Deadline: 12/8/2023 02:00 PM (CT)
2022-059 - S1
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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