RFB: Liquid Ammonium Sulfate for Water Treatment Plants

Agency: City of Mission - City News
State: Texas
Type of Government: State & Local
Category:
  • 68 - Chemicals and Chemical Products
Posted: Sep 13, 2018
Due: Sep 27, 2018
Solicitation No: 18-290-09-27
Publication URL: To access bid details, please log in.
Bid Name Bid No. Close Date Close Time Details
RFB: Liquid Ammonium Sulfate for Water Treatment Plants 18-290-09-27 September 27, 2018 2:00 PM CST View Details

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CITY OF MISSION
SOLICITATION, OFFER AND AWARD FORM
SOLICITATION INFORMATION
REQUEST FOR BIDS (RFB)
1. BID NO.: 18-290-09-27
2. ISSUE DATE:
September 13, 2018
3. FOR INFORMATION CONTACT: (No collect calls)
NAME: Crissy Cantu, Buyer
TELEPHONE: (956) 580-8667 FAX: (956) 580-8798
E-MAIL: ccantu@missiontexas.us
4. BRIEF DESCRIPTION:
Liquid Ammonium Sulfate for Water
Treatment Plants
5. PRE-BID CONFERENCE/GENERAL
CONTRACTORS MEETING:
6. ADVERTISING DATES:
1st Week of Advertisement Date: __09_/_13__/_18___
*** There will not be a conference. ***
2nd Week of Advertisement Date: __09_/_20__/_18___
7. SUBMIT OFFER TO:
8. OFFER SUBMISSION DUE DATE AND TIME:
Mailing/Hand/Commercial Courier Delivery
DATE: September 27, 2018
City of Mission
Purchasing Department
1201 E. 8th Street R101
Mission, TX 78572
Bid # 18-290-09-27
TIME: 2:00 PM CST
9. No Facsimiles or late arrivals will be accepted. Any bids received after offer submission due date and time will not be opened
and will be returned. City of Mission Purchasing Department time stamp clock will be the governing time for acceptability of bids.
Overnight mail must also be properly labeled on the outside of the express envelope or package in reference to RFB.
10. SUBMIT WITH OFFER: Original offer and 2 photocopies including documents and attachments so indicated on Page 2 of this form.
11. Offers submitted in response to an RFB will be opened publicly by The City of Mission Purchasing Department, immediately after the
submission due date and time. Offers submitted in response to an RFP will NOT be publicly opened.
12. FIRM OFFER PERIOD: Offers submitted shall remain firm for a period of 60 calendar days from the final due date for bids.
13. NOTE: For Invitation for Bids, “offer” and “offeror” mean “bid” and “bidder”.
OFFER
(To be completed by Offeror)
14. In compliance with the above, the undersigned agrees, if this offer is accepted within the period specified in Block 12, above, to
furnish any or all items, or provide the service(s), upon which prices are offered in the Schedule at the price set opposite each item
or service, and to deliver the item(s) and or perform the service(s) at the designated location(s) within the time specified.
15. BIDDERS NAME, ADDRESS: (Type or Print)
16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN
THE OFFER: (Type or Print)
TELEPHONE:
CELL PHONE:
E-MAIL:
FAX:
18. TOTAL AMOUNT OF AWARD:
17. BIDDERS SIGNATURE & DATE:
AWARD
(To be completed by City of Mission)
19. PURCHASING AGENT SIGNATURE & DATE OF AWARD:
Name:
Signature: ____________________________________
Date: ____/____/____
Page 1 of 2
SOLICITATION INDEX
20. CONTENTS: (DOCUMENTS WITH A YES ARE TO BE SUBMITTED WITH OFFER)
NAME
FORM DESCRIPTION
Cover Sheet
Solicitation, Offer and Award Form (Complete in its entirety
to include Sign and Date)
General Terms & Conditions
SUBMIT WITH OFFER?
YES
YES
Instructions to Bidders
Bid Bond of 5% of Total Amount of Bid
Delivery Terms
Insurance Certificate
Non-Collusive Bidding Certificate
Vendor Acknowledgement Form (Signed & Executed)
Pricing Schedule
Signed and Completed (Signed & Executed)
Addenda Checklist
Confirmation Receipt of Addendum(s) (Signed & Executed)
Bidder’s General Questionnaire
General Questions (Supporting Documentations) (Signed &
Executed)
CIQ Questionnaire
Conflict of Interest Questionnaire (Signed and Executed)
ANSI / NSF Standard 60 Certification ANSI / NSF Standard 60 Certification
Specifications/Scope of Work
Description of Liquid Ammonium Sulfate for Water Treatment
Plants
21. ACKNOWLEDGMENT OF ADDENDUMS:
ADDENDUMS #
DATE
ADDENDUMS #
Offeror acknowledges receipt of the following
addendum(s) to the solicitation:
(Identify addendum number and date of each.)
YES
YES
NO
YES
YES
YES
YES
YES
YES
YES
DATE
****Firm name and authorized signature must appear on each page that calls
For this information. Failure to do so may disqualify your Bid ****
Page 2 of 2
CITY OF MISSION
INSTRUCTIONS TO BIDDER GENERAL TERMS AND CONDITIONS
BID NAME/NO.: LIQUID AMMONIUM SULFATE FOR WATER TREATMENT PLANTS/18-290-09-27
Please read your specifications thoroughly and be sure that the offered complies with all requirements. Variation from the
specifications will not be allowed. The successful bidder, will be required that Liquid Ammonium Sulfate for Water
Treatment Plantsbe provided as specified.
(1) Sealed bids will be received for Liquid Ammonium Sulfate for Water Treatment Plantsin accordance with the
specifications attached hereto.
(2) The items under this Request for Bids shall be in accordance to the specifications. All specifications shown are minimum
requirements. There is no intention to disqualify any bidder who exceeds these specifications.
(3) One (1) original and two (2) copies of RFB must be enclosed in a sealed envelope with vendor’s name and return address
clearly typed/printed on upper left hand corner and proper notation clearly type/printed on the lower left hand corner
Request for Bids” – “Liquid Ammonium Sulfate for Water Treatment Plants” – Bid #18-290-09-27 and delivered to
City of Mission Purchasing Department, 1201 East 8th Street, Mission, Texas 78572 on or before 2:00 p.m., Thursday,
September 27, 2018. No Facsimiles or late arrivals will be accepted. Any RFB received after that time will not be opened
and will be returned. Overnight mail must also be properly labeled on the outside of the express envelope or package in
reference to RFB.
(4) Bids must give full firm name and address of bidder, and be manually signed. Failure to do so will disqualify your bid.
Person signing bid must show title or AUTHORITY TO BIND HIS FIRM IN A CONTRACT. Firm name and
authorized signature must appear on each page that calls for this information.
(5) Acknowledgment of Addendums to Invitation for Bids
(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.
(b) Bidders shall acknowledge receipt of any addendums to this solicitation: (1) by signing and returning the
addendums; or (2) by identifying the addendums number and date in the space provided for this purpose on the
bid form; or (3) by letter or telegram. The City must receive the acknowledgment by the time and at the place
specified for receipt of bids.
(6) Bids cannot be altered or amended after opening time. Alterations made before opening time must be initialed by bidder
guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only
after approval by the City of Mission.
(7) STATE SALES TAX MUST NOT BE INCLUDED IN BID.
(8) No substitutions or cancellations permitted without written approval of the City of Mission.
(9) Any parts not specifically mentioned which are necessary for the work to be complete and for use or which are normally
furnished as standard equipment shall be furnished by the successful bidder and shall confirm in strength, quality, and
workmanship to the accepted standard of the industry.
(10) Number of days required to deliver “Liquid Ammonium Sulfate for Water Treatment Plants” after receiving order must be
stated in bid. Failure to do so state will obligate bidder to complete delivery within TEN (10) WORKING DAYS.
(11) When delay can be foreseen, bidder shall give prior notice to the City of Mission. Bidder must keep City of Mission
advised at all times of status of order. Default in promised delivery (without acceptable reasons) or failure to meet
specifications, authorizes the City of Mission to purchase such delivery of “Liquid Ammonium Sulfate for Water
Treatment Plantsoff contract. Change increase in cost and handling to defaulting for Liquid Ammonium Sulfate for
Water Treatment Plantswill be the sole responsibility of the contractor.
(A) Acceptable reasons for delayed delivery(ies) are as follows; Act of God (floods, tornadoes, hurricanes, etc), acts
of government, fire strikes, war.
Liquid Ammonium Sulfate for Water Treatment Plants Bid No. 18-290-09-27
Page 1 of 11
(12) Quote F.O.B Mission, Texas and show exact cost to deliver.
(13) Delivery: City of Mission, North Water Treatment Plant, South Water Treatment Plants, and Waste Water Treatment
Plants. All loads shall be delivered by the contractor to the locations designated by the City of Mission personnel at time
or order. All shipments shall be placed at the exact spot(s) designated by the City of Mission personnel.
The following are the locations for delivery of Liquid Ammonium Sulfate:
1.) North Water Treatment Plant
2801 N Holland Avenue
Mission, Texas 78572
2.) South Water Treatment Plant
514 Perkins Avenue
Mission, Texas 78572
Delivery days after receipt of purchase order: *____________ days
Is bidder able and willing to make deliveries on weekends and/or holidays at contract unit price?
Yes _____ No _____
Please identify the name of person to contact in case of an emergency and the telephone number where this
person can be reached:
__________________________________________________________________________________
Please identify hours of operation: ______________________________________________________
Please provide toll free telephone number: ________________________________________________
Please identify name of at least persons (2) authorized to receive orders:
__________________________________________________________________________________
*Note: it is the City of Mission’s intent to issue a blanket purchase order to awarded vendor. City of
Mission staff will then call in partial orders until the quantity and/or dollar amount is exhausted.
Delivery will not be a one-time order.
(14) Evaluation and Basis for Award
(A) Award
One Award of contract is anticipated for this contract.
(B) Estimated Quantities
The quantities specified in the Schedule are estimates only, are used as a basis for determining award of the contract.
Purchases will be made in amounts needed and on an as needed basis.
(C) Unit and Extended Pricing
Offerors shall insert the unit price and extended amount for each line item offered on the price schedule. If a line
item is offered at “No Cost,” enter “No Cost” in the unit price column. Additionally, offerors shall calculate and
insert the total price in the space provided on the price schedule.
(D) Delivery Terms
Show guaranteed exact cost to deliver in unit price. Bid in units of quantity specified extend and show total. In the
event of discrepancies in extended price, unit prices will govern. Bids subject to unlimited price increase will not
be considered.
Liquid Ammonium Sulfate for Water Treatment Plants Bid No. 18-290-09-27
Page 2 of 11
(15) Award of Contract
(A) The contract will be awarded to the lowest responsive and responsible bidder whose bid, conforming to the
solicitation, will be most advantageous to the City, price and other factors considered. A responsible bidder is
one who affirmatively demonstrates to the City that the bidder has adequate financial resources and the requisite
capacity, capability, and facilities to perform the contract within the delivery period or period of performance,
has a satisfactory record of performance on other comparable projects, has a satisfactory record of integrity and
business ethics, and is otherwise qualified and eligible to receive award under the solicitation and laws or
regulations applicable to the procurement.
(B) In determining the best value for the municipality, the municipality may consider:
1) the purchase price;
2) the reputation of the bidder and of the bidder’s goods or services;
3) the quality of the bidder’s goods or services;
4) the extent to which the goods or services meet the municipality’s needs;
5) the bidder’s past relationship with the municipality;
6) the impact on the ability of the municipality to comply with laws and rules relating to
contracting with historically underutilized businesses and nonprofit organizations employing
persons with disabilities;
7) the total long-term cost to the municipality to acquire the bidder’s goods or services; and
8) any relevant criteria specifically listed in the request for bids or proposals.
(16) The Bidder agrees to indemnify and save harmless the City, the Purchasing Agent and any assistants from all suits and
actions of every nature and descriptive brought against them or any of them, for or on account of the use of patented
appliances, products or processes, and he/she shall pay all royalties and charges which are legal and equitable. Evidence of
such payment or satisfaction shall be submitted upon request of the Purchasing Agent, as a necessary requirement in
connection with the final estimate for payment in which such patented appliance, products or processes are used.
(17) Bidder shall carefully examine the bid forms, general terms and conditions, and specifications. Should the Bidder
find discrepancies in, or omissions from Bid forms, specifications, or other documents, or should he/she be in doubt as to
their meaning, he/she should at once notify the Purchasing Agent (Mission City Hall, (956) 580-8667) and obtain
clarification by addendum prior to submitting any Bid.
(18) BILLING AND PAYMENT INSTRUCTIONS
Invoices must include:
a. Name and address of successful vendor
b. Name and address of receiving department or official
c. Purchase Order Number (if any)
d. Notation - Liquid Ammonium Sulfate for Water Treatment Plants
e. Descriptive information as to the items or services delivered, including product code, item number, quantity etc.
The City of Mission will execute payment by mail within fifteen (15) working days after Liquid Ammonium Sulfate
for Water Treatment Plantshave (has) been received/completed and found to meet the City of Mission
specifications. No other method of payment will be considered.
(19) Funds for this procurement have been provided through the City budget for this fiscal year only. Funds are not presently
available for performance under this contract beyond the current fiscal year. City, on an annual basis, has the right to
reconsider a contract during the budget process for the ensuing years if financial resources of City are insufficient to meet
the liabilities of said contract. The award of a bid or contract hereunder will not be construed to create a debt of the City
which is payable out of funds beyond the current fiscal year.
(20) The bidder is specifically advised that the bid must be accompanied by a bid bond from a reliable surety company
licensed to operate in the State of Texas, totaling five percent (5%) of the total amount of the bid, as a guaranty that if
awarded the bid, the bidder shall meet all specification requirements and delivery date(s). A certified cashier’s check will
be allowed in lieu of a bid bond for five (5%) of the total amount for the project.
Liquid Ammonium Sulfate for Water Treatment Plants Bid No. 18-290-09-27
Page 3 of 11
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