SCCOE DIGITAL TRANSMISSION INTERNET ACCESS

Agency: Santa Clara County Office of Education
State: California
Type of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Posted: Mar 1, 2022
Due: Mar 4, 2022
Solicitation No: E RFP 01_22_23
Publication URL: To access bid details, please log in.
Bid Identifier: E RFP 01_22_23
SCCOE DIGITAL TRANSMISSION INTERNET ACCESS
Additional Resources:
Awarded Vendor:
Awarded Date:
Awarding Agency: PURCHASING SERVICES
Agency Contact: JOSEPHINE DY-LIACCO
Phone (Agency): (408) 453-6854
Piggybackable? Contact Vendor
Issuance Date: 01/28/2022, 02/04/2022
Due Date/Time: 03/04/2022 3:00pm
Bid Status: Open
Note:

Attachment Preview

E RFP 01_22_23
SCCOE DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
SANTA CLARA COUNTY OFFICE OF EDUCATION
TABLE OF CONTENTS
FOR
DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
AT
THE SANTA CLARA COUNTY OFFICE OF EDUCATION
1. TABLE OF CONTENTS
Page 1
2. INSTRUCTIONS AND CONDITIONS
Pages 2-7
3. PROPOSAL REQUIREMENTS
Page 8
4. Exhibit “A” - List of SCCOE program sites
Pages 9-10
ATTACHMENTS - These forms may be downloaded from our website at:
http://www.sccoe.org/depts/purchasing/required-docs.asp.
(a) Affirmative Action
(b) Nondiscrimination by Supplier
(c) Workers Compensation
(d) Sub-Contractors List
(e) Non-collusion Declaration
NOTE: The Table of Contents is to be made a part of the above referenced proposal.
Josephine Dy-Liacco
Senior Buyer
E RFP 01_22_23
SCCOE DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
SANTA CLARA COUNTY OFFICE OF EDUCATION
INSTRUCTIONS & CONDITIONS
FOR
DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
AT
THE SANTA CLARA COUNTY OFFICE OF EDUCATION
SANTA CLARA COUNTY OFFICE OF EDUCATION
NOTICE IS HEREBY GIVEN that The Santa Clara County Office of Education (SCCOE), San Jose, California,
hereinafter referred to as the SCCOE, will receive up to, but no later than, Tuesday, March 1, 2022 at 3:00PM,
sealed proposals for the purchase of: Digital Transmission/Internet Access.
Proposals shall be received in the office of the Senior Buyer, Josephine Dy-Liacco of the SCCOE at 1290 Ridder
Park Drive, San Jose, California 95131.
The Santa Clara County Office of Education reserves the right to reject any or all proposals and to waive any
informality in the proposal process.
The Santa Clara County Office of Education reserves the right to extend the Proposal due date by one (1)
week if one or zero proposals are received by the original due date.
QUESTIONS AND ANSWERS
All questions regarding this RFP are due on or before January 28, 2022 at 4:00 p.m. via email to:
Erate@SCCOE.org with the subject line of “E RFP 01_22_23 Questions”. Only questions submitted through
this process will be accepted. All responses to questions regarding this RFP will be posted on our website
February 1, 2022 at or before 4:00 p.m. It is the responsibility of the prospective Responder to check the
website https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-System.aspx for updates or
addenda.
PREPARATION OF PROPOSAL
The County Office of Education is requesting three (3) copies of the proposals be submitted. All proposals
submitted must be in sealed envelopes bearing on the outside the name of the proposer, the address, and
the name of the project for which the proposal is submitted. It is the sole responsibility of the proposer to
see that the proposal is received in proper time. Any proposal received after the scheduled closing time for
receipt of proposals will be returned to the vendor unopened. Any RFP documents, letters and materials
submitted by the vendor shall be binding and included as part of the final contract. Unauthorized
conditions, limitations, or provisions attached to this RFP may render it informal and may cause its
rejection.
Encyclopedic proposals which do not specify the products or services that will meet the scope and
requirements specified may be disqualified.
SIGNING OF PROPOSALS
The signature of all persons signing shall be in longhand and executed by principal duly authorized to make
contracts. The proposer's legal name shall be fully stated. Obligations assumed by such signature must be
fulfilled.
QUALIFICATIONS
All companies may be required to furnish evidence of their technical ability, experience, and financial
responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to
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E RFP 01_22_23
SCCOE DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
SANTA CLARA COUNTY OFFICE OF EDUCATION
The Santa Clara County Office of Education, or who is a defaulter as surety, contractor or otherwise within
the past twelve (12) months.
ASSIGNABILITY
A contract is not assignable by Consultant either in whole or in part. The contract shall extend to and be
binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assignees of
the respective parties hereto.
COMPLIANCE WITH STATUTE
Consultant hereby warrants that all applicable Federal and State statutes and regulations and/or local
ordinances will be complied with in connection with the delivery of the services offered.
PROPOSAL RESULTS
Proposal results are available for inspection in the Purchasing Office, Santa Clara County Office of Education,
1290 Ridder Park Drive, San Jose, California 95131 upon execution of contract to the successful vendor.
PRICE, TERMS, AND CONDITIONS
Price, terms, and conditions of this proposal are considered valid for sixty (60) days, from date of proposal
opening, unless the offering party in writing allows for a longer period of time.
MODIFICATIONS
No oral or telephonic modification of any proposal submitted will be considered, and a telegraphic
modification may be considered only if the postmark evidences that a confirmation of the telegram duly
signed by the proposer was placed in the mail prior to the proposal opening.
ERASURES
The proposal submitted must not contain any erasures, interlineations, or other corrections unless each
such correction is suitably authenticated by affixing in the margin immediately opposite the correction the
initials of the persons signing the proposal.
ALTERATION OR VARIATION OF TERMS
It is mutually understood and agreed that no alteration or variation of the terms of this proposal or
purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and that
no oral understanding or agreements not incorporated herein, and no alterations or variations of the terms
hereof unless made or confirmed in writing between the parties hereto shall be binding on any of the
parties hereto.
WITHDRAWAL OF PROPOSALS
Proposers may withdraw their proposal either personally, by written request, or by telegraphic request
confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of
proposals.
LISTING SUBCONTRACTORS
Each firm shall include with the sealed proposal a list of the proposed subcontractors on this project. Forms
for this purpose are furnished with the contract documents.
WORKER'S COMPENSATION
In accordance with the provisions of Section 3700 of the Labor Code, contractor shall secure the payment of
compensation to employees. Contractor shall sign and file with SCCOE the following certificate prior to
performing the work under this contract: "I am aware of the provisions of Section 3700 of the Labor Code
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E RFP 01_22_23
SCCOE DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
SANTA CLARA COUNTY OFFICE OF EDUCATION
which requires every employer to be insured against liability for worker's compensation or to undertake self-
insurance in accordance with the provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract." The certificate is included herein.
AFFIRMATIVE ACTION
1. The proposer shall comply with the Santa Clara County Office of Education Affirmative Action
Employment Program adopted by the Board of Education on January 13, 1976, especially Section
12, Contract Compliance (a copy of thesection attached hereto).
2. A complete copy of the Affirmative Action Employment Program may be requested through the
Purchasing Manager, General Services Department, Santa Clara County Office of Education, 1290
Ridder Park Drive, San Jose, California95131.
3. The proposer shall sign the enclosed "Certification of Nondiscrimination by Supplier" form and
submit it with the proposal.
WAGE SCALE
The SCCOE has determined the general prevailing rate per diem wages in the locality in which this work
is to be performed for each craft or type of worker needed to execute the contract, which will be
awarded to the successful proposer, to be as adopted by the Board of Supervisors of Santa Clara County.
WORKER’S COMPENSATION
In accordance with the provisions of Section 3700 of the Labor Code, contractor shall secure the
payment of compensation to employees. Contractor shall sign and file with SCCOE the following
certificate prior to performing the work under this contract: “I am aware of the provisions of Section
3700 of the Labor Code which requires every employer to be insured against liability for worker’s
compensation or to undertake self-insurance in accordance with the provisions of the code, and I will
comply with such provision before commencing the performance of the work of this contract.” The
certificate is included herein.
Per Diem is based upon a working day of eight (8) hours. The rate for holiday and overtime work shall
be at time and one-half.
It shall be mandatory upon the contractor to whom the contract is awarded, and upon any
subcontractor hereunder, to pay not less than the said specified rates to all workers employed in
execution of the contract.
As a federally funded project, all work is subject to the Davis Bacon Act and the Copeland Act. As such,
the successful contractor shall be required to pay prevailing wages as identified by the Department of
Labor’s Code of Federal Regulations (CFR), Title 29, Part 5.5 and shall be required to submit weekly
certified payroll reports to the SCCOE’s Purchasing Department.
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E RFP 01_22_23
SCCOE DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)
SANTA CLARA COUNTY OFFICE OF EDUCATION
INSURANCE REQUIREMENTS
For onsite maintenance purposes, the successful vendor shall take out and maintain and shall require all
subcontractors, if any, whether primary or secondary, to take out and maintain:
1. Public Liability Insurance for injuries including accidental death to any one person in an amount not
less than $1,000,000;
2. Subject to the same limit for each person on account of one accident, in an amount not less than
$1,000,000;
3. Property Damage Insurance in an amount not less than $500,000;
4. Worker's Compensation Insurance in an amount adequate to cover all employees;
5. Professional Liability Insurance (errors and omissions) in an amount not less than $1,000,000;
6. Automotive and truck where operated in amounts as above.
7. The General Liability insurance policy is required to be endorsed to contain the following
provisions:
“The SCCOE, its officers, officials, employees and agents are to be covered as additional insured
as respects liability arising out of activities performed by or on behalf of the Consultant in
connection with this Agreement.”
8. If at any time any of the foregoing policies becomes unsatisfactory to the SCCOE as to form or
substance, or if a company issuing any such policy shall be or become unsatisfactory to the
SCCOE, the Consultant shall, upon notice to that effect from the SCCOE, promptly obtain a new
policy, and shall submit the same to the SCCOE for approval with the appropriate certificates
and endorsements.
9. Consultant will pay all fines and penalties that are a result of their errors and omissions.
PROOF OF CARRIAGE OF INSURANCE
Company shall not commence work nor shall company allow any subcontractor to commence work under
this contract until all required insurance and certificates have been delivered in duplicate to and approved
by SCCOE:
1. Certificates and insurance policies shall include the following clause:
"This policy shall not be canceled or reduced in required limits of liability or amounts of insurance
until notice have been mailed to SCCOE stating date of cancellation or reduction may not be less
than ten (10) days after date of mailing notice."
2. Certificate of insurance shall state in particular those insured, extent of insurance, location and
operation to which insurance applies, expiration date and cancellation and reduction notice.
COUNTY OFFICE OF EDUCATION RIGHTS AND OPTIONS
The Santa Clara County Office of Education reserves the right to postpone selection for its own
convenience, to withdraw this Request for Proposals at any time, and to reject any and all proposals
without indicating any reason for rejection; or to negotiate with any, all, or none of the respondents to the
RFP. This RFP does not obligate the County Office of Education to negotiate a contract. Proposals will not
be returned. No compensation shall be paid for any work related to preparation of any proposals.
ERRORS AND OMISSIONS
If prior to the date fixed for submission of proposals, an ambiguity, conflict, discrepancy, omission, or
error in the RFP or any of its exhibits is discovered by a consultant, and such is made known to SCCOE,
the SCCOE may make corrections or clarifications by addenda. SCCOE will give written notice to all
parties who have been furnished this RFP for proposal purposes without divulging the source of the
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