Surplus University of Louisville 1994 Prevost LeMirage XL Bus

Agency: University of Louisville
State: Kentucky
Type of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Posted: Jan 9, 2019
Due: Jan 15, 2019
Solicitation No: IB-051-19
Publication URL: To access bid details, please log in.

Bid Detail: Surplus University of Louisville 1994 Prevost LeMirage XL Bus

Bid Number: IB-051-19

Issue Date: 12/13/18

Closing Date and Time: 01/15/19 @ 2:00PM EST

Contact:
Maria L Brown
Buyer Senior
Phone: (502) 852-1823
Fax: (502) 852-7160

RELATED DOCUMENTS

Bid Document

Addendum #1

Attachment Preview

Invitation to Bid
INVITATION TO BID:
DATE ISSUED:
TITLE:
BUYER NAME:
PHONE NUMBER:
METHOD OF AWARD:
IB-051-19
12/13/2018
Surplus University of Louisville 1994 Prevost LeMirage XL Bus
Maria L Brown
502-852-1823
SEE INSTRUCTIONS
The University of Louisville’s Business Services – Department of Purchasing will receive sealed Bids at the address
listed herein until the time and date shown below.
RETURN ADDRESS:
Deliver By U.S. Mail:
Department of Purchasing
University of Louisville
Louisville, KY 40292
Delivery by Courier or Overnight Carrier:
University of Louisville
Department of Purchasing
2215 S. Brook Street
Louisville, KY 40208
BIDS MUST BE RECEIVED NO LATER THAN: 01/15/19 @ 2:00 PM EST
1. Bids will be opened and read publicly within specified times unless otherwise stated within this bid document.
AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST
I hereby swear (or affirm) under the penalty for false swearing as provided by KRS 523.040:
1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation
having authority to sign on its behalf (if the bidder is a corporation):
2. That the attached Invitation to Bid(s) covering University of Louisville’s Business Services - Department of Purchasing, IB-051-19 have been arrived at by the
bidder independently and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with,
any other vendor of materials, supplies, equipment or services described in the Invitation to Bid, designed to limit independent bidding or competition:
3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any persons not an employee or agent of the bidder
or its surety; on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official bid or bids:
4. That the bidder is legally entitled to enter into the contracts with the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest,
including those prohibited by the provision of KRS 45A.325, 45A.330 to 45A.340, 45A.990 and 164.821(7).
5. Bidder and its affiliates are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by KRS Chapter 139
to the extent required by Kentucky law: and will remain registered for the duration of any contract awarded. Furthermore, Bidder is not delinquent on any state
taxes or fees owed to the Commonwealth of Kentucky and will remain in good standing for the duration of any contract awarded.
6. That I have fully informed myself regarding the accuracy of the statements made above.
NOTICE
1. Any agreement of collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by
agreement to bid at a fixed price, or to refrain from bidding, or otherwise, is prohibited.
2. Any firm/person who violates any provisions of Kentucky Revised Statue 45A.325 shall be guilty of a felony and shall be punished by a fine not less than five
thousand dollars ($5,000) not more than ten thousand dollars ($10,000), or be imprisoned not less than one year nor more than five years, or both such fine and
imprisonment.
In submitting this bid, it is expressly agreed that, upon proper acceptance by the Business Services Department of Purchasing of any or all
items/services bid above, a contract shall thereby be created to the awarded bidder with respect to the items/services accepted.
Name of Company:
Date:
Address:
City:
Payment Terms:
Shipping Terms:
FOB Destination, Freight Prepaid
and Added to Invoice
Federal Employer ID:
Phone:
State:
Zip:
This offer is valid for ________________
calendar days from the date this bid is
received
Print Name:
Fax:
E-Mail Address:
Web Address:
Signature:
FAILURE TO SIGN AND RETURN THIS COVER SHEET SHALL DEEM YOUR BID NON-RESPONSIVE
Bid Number _IB-051-19
NO BID RESPONSE FORM
Please be advised that our company does not wish to submit a bid in response to the above-captioned bid for the
following reason(s):
Too busy at this time
Not engaged in this type of work
Project is too large or small
Cannot meet mandatory specifications (Please specify below)
Other (Please specify)
Company Name
Street Address
City, State, Zip
Name
Authorized Signature and Date
Title
Please return to:
University of Louisville
Department of Purchasing
Service Complex Bldg.
Louisville, KY 40292
The University of Louisville Athletics Association is hereby requesting offers from individuals/groups that would
have an interest in purchasing a surplus University of Louisville wrapped 1994 Prevost LeMirage XL bus. This bus
has been used to shuttle students to and from nearby campus area locations. Pictures are attached to this document
for review. Offers submitted shall be for equipment listed with no warranty or guarantee. Item will be sold “As Is”.
___________________________________________________________________________________________
BID SHEET
1. University of Louisville 1994 Prevost LeMirage XL Bus (Included but not limited to):
Year: 1994
Make: Prevost
Model: LeMirage XL L334
Engine/ Transmission: Detroit Diesel 60 series/ Allison 4000 series
Passenger: 47
Wheel Odometer reading: 118,019
Previous odometer reading: unknown
Wheels: Dura Brite
Good working condition / used for campus shuttle service only (approximately 13 years)
Minimum Bid $ 5000.00
Vendor Bid $
Method of Award Lump Sum Bid
Price should include 6% Kentucky Sales Tax, unless tax exempt documentations is presented.
Bidder agrees to pick up item within 30 days.
Bidder must provide a check to the University of Louisville at the time the equipment is picked up.
All items to be removed by bidder at earliest time upon notification by the University.
Removal Times: Coordinated with Jim McGhee at 502-852-3776, 8:00 AM to 4:30 PM Monday through Friday.
INSTRUCTIONS TO BIDDERS
PREPARATION OF BID
Each Bidder shall furnish the information required by the solicitation. The Bidder shall sign the solicitation, print or
type their Name, Firm, Address, Telephone Number and Date. Erasures or other changes must be initialed by the
person signing the offer.
In the interest of supporting the University of Louisville’s initiative to reduce waste and extraneous use of natural
resources, the University is requesting the following:
All bids should be submitted on two-sided recycled paper containing 30% post-consumer waste
where possible. Bidders should refrain from using excessive and unnecessary packaging when shipping or
mailing their responses.
Bidders should present peripheral information (i.e. company & product brochures) on Flash-Drive or CD
INTERPRETATION OF BID
If any person contemplating the submission of a bid has any doubt as to the true meaning, of any part of the
invitation, he/she should contact Maria Brown via email at mlbrow29@louisville.edu. Any interpretation of the
specifications will be made by addenda and posted at http://louisville.edu/purchasing/bids.
RESTRICTIONS ON COMMUNICATIONS
From the issue date of this bid until a contractor is selected, the bidder’s sole point of contact for this bid is:
Maria Brown, University of Louisville, Department of Procurement Services (502-852-1823)
No campus visits are proposed as a part of this Invitation to Bid, however the bus will be parked at the south end
of Cardinal Stadium located at 2800 S. Floyd Street, Louisville, Kentucky 40209 for viewing. If bidders
choose to visit the campus, please be aware that no interviews or meetings will be granted by University personnel.
Bidders should not attempt to contact or meet with any campus representatives. In order to insure fair and equal
treatment, only questions submitted in writing by the date stated within this Invitation to Bid will be entertained.
Written responses will then be distributed via addendum and posted at http://louisville.edu/purchasing/bids.
For violation of this provision, the University shall reserve the right to reject the bid.
QUESTIONS
Vendors requesting clarifications to this Invitation to Bid may submit in writing questions for official response by
the University. Questions should be sent via email to Maria L Brown at MLBROW29@louisville.edu no later than
noon on Tuesday January 8, 2019.
Please be advised that the University will be closed for Winter Break from December 17, 2018 through January 1, 2019.
All questions received shall be addressed by the University via addenda and sent to all known recipients of the
Invitation to Bid. Addenda may also be viewed at: http://louisville.edu/purchasing/bids
RECEIPT OF BIDS
Bids must be received in the Department of Purchasing, 2215 S. Brook St., Belknap Campus, Louisville, Kentucky,
in a sealed envelope not later than 2:00 PM local time, on the specified date, at which time all bids received will be
given to the Buyer responsible for the bid. Bids received after this time shall be deemed non-responsive as per 200
KAR 5:307 Section 4 and will not be considered for award.
SUBMISSION OF BIDS
Bids and modifications thereof shall be enclosed in sealed envelopes and addressed to the Office specified in the
solicitation. The Bidder shall show the hour and date specified in the solicitation for receipt, the solicitation
number, and the name and address of the Bidder on the face of the envelope.
Telegraphic bids and/or telegraphic modifications to a bid shall NOT be acceptable. Signed, written bid must be
received by the Department of Purchases by the official bid opening date.
NOTE: Bidders sending their Bids via Overnight Courier should send via FedEx or UPS. Overnight Packages
delivered by USPS are delivered to a University Lockbox and cannot be guaranteed to be delivered to the
Department of Purchasing prior to the bid due date and time specified.
All vendors are required to enter their bid prices where indicated on the University of Louisville Invitation to Bid
form. Pages of figures showing how vendors arrived at their bid prices are not pertinent to this Invitation and should
not be submitted with the bid responses.
The Bid/Quote number must appear on the outside of the envelope.
The Bids/Quotes must be signed and delivery dates given.
FAILURE TO SIGN AND RETURN THE COVER SHEET SHALL DEEM YOUR BID NON-RESPONSIVE
MODIFICATION OR WITHDRAWAL OF BIDS
Bids may be modified by written notice received prior to the exact hour and date specified for receipt of offers. A
bid may be withdrawn in person by an bidder or his authorized representative, provided his identity is made known
and he signs a receipt for the bid, but only if the withdrawal is made prior to the exact hour and date set for receipt
of bidders. Bids received at the office designated in the solicitation after the exact hour and date specified for receipt
will not be considered. Bids that have clerical errors or any irregularity are subject to correction only with
concurrence of the Department of Purchases.
INSPECTION
Individuals wanting to view these items may contact: Maria Brown at 502-852-1823
WARRANTY
The University offers NO WARRANTY other than any remaining (if any) manufacturer’s warranty. Items are sold
“AS IS”.
AWARD OF CONTRACT
The award will be made to the highest Responsive/Responsible Bidder which offers the best value to the University
of this Invitation to Bid.
The University reserves the right to reject any or all offers and to waive minor technicalities.
PAYMENT TO UNIVERSITY
The University shall be paid within 30 days upon acceptance by the University.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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