Copy Paper, Partnership for a Green City

Agency: University of Louisville
State: Kentucky
Type of Government: State & Local
Category:
  • 75 - Office Supplies and Devices
Posted: Jan 9, 2019
Due: Jan 31, 2019
Solicitation No: IB-054-19
Publication URL: To access bid details, please log in.

Bid Detail: Copy Paper, Partnership for a Green City

Bid Number: IB-054-19

Issue Date: 01/09/19

Closing Date and Time: 01/31/19 @ 2:00PM EST

Contact:
Amber Horn
Manager, Procurement Services
Phone: (502) 852-7211
Fax: (502) 852-7160

RELATED DOCUMENTS

Bid Document

Attachment Preview

NOTICE
Receipt of this Request For Proposal must be acknowledged upon receipt!
Acknowledgements should be sent via
email to:
Amber.horn@louisville.edu
Attention: Amber M. Horn
Include: Name, Company Name, Address, Telephone Number,
and Email address on all acknowledgements
Failure to acknowledge receipt may disqualify any submitted
proposal.
Invitation to Bid
INVITATION TO BID:
DATE ISSUED:
TITLE:
BUYER NAME:
PHONE NUMBER:
METHOD OF AWARD:
IB-054-19
01/09/2019
COPY PAPER, PARTNERSHIP FOR A GREEN CITY
AMBER HORN
502-852-7211
SEE INSTRUCTIONS
The University of Louisville’s Department of Procurement Services will receive sealed Bids at the address listed
herein until the time and date shown below.
RETURN ADDRESS:
Deliver By U.S. Mail:
Department of Procurement Services
University of Louisville
Louisville, KY 40292
Delivery by Courier or Overnight Carrier:
University of Louisville
Department of Procurement Services
2215 S. Brook Street
Louisville, KY 40208
BIDS MUST BE RECEIVED NO LATER THAN: 01/31/19 @ 2:00 PM EST
1. Bids will be opened and read publicly within specified times unless otherwise stated within this bid document.
AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST
I hereby swear (or affirm) under the penalty for false swearing as provided by KRS 523.040:
1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation
having authority to sign on its behalf (if the bidder is a corporation):
2. That the attached Invitation to Bid(s) covering University of Louisville’s Department of Procurement Services, IB-054-19 have been arrived at by the bidder
independently and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with, any other
vendor of materials, supplies, equipment or services described in the Invitation to Bid, designed to limit independent bidding or competition:
3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any persons not an employee or agent of the bidder
or its surety; on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official bid or bids:
4. That the bidder is legally entitled to enter into the contracts with the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest,
including those prohibited by the provision of KRS 45A.325, 45A.330 to 45A.340, 45A.990 and 164.821(7).
5. Bidder and its affiliates are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by KRS Chapter 139
to the extent required by Kentucky law: and will remain registered for the duration of any contract awarded. Furthermore, Bidder is not delinquent on any state
taxes or fees owed to the Commonwealth of Kentucky and will remain in good standing for the duration of any contract awarded.
6. That I have fully informed myself regarding the accuracy of the statements made above.
NOTICE
1. Any agreement of collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by
agreement to bid at a fixed price, or to refrain from bidding, or otherwise, is prohibited.
2. Any firm/person who violates any provisions of Kentucky Revised Statue 45A.325 shall be guilty of a felony and shall be punished by a fine not less than five
thousand dollars ($5,000) not more than ten thousand dollars ($10,000), or be imprisoned not less than one year nor more than five years, or both such fine and
imprisonment.
In submitting this bid, it is expressly agreed that, upon proper acceptance by the Department of Procurement Services of any or all
items/services bid above, a contract shall thereby be created to the awarded bidder with respect to the items/services accepted.
Name of Company:
Date:
Address:
City:
Payment Terms:
Shipping Terms:
FOB Destination, Freight Prepaid
and Added to Invoice
Federal Employer ID:
Phone:
State:
Zip:
This offer is valid for ________________
calendar days from the date this bid is
received
Print Name:
Fax:
E-Mail Address:
Web Address:
Signature:
FAILURE TO SIGN AND RETURN THIS COVER SHEET SHALL DEEM YOUR BID NON-RESPONSIVE
NO BID RESPONSE FORM
Bid Number _IB-054-19_____________
Please be advised that our company does not wish to submit a bid in response to the above-captioned bid for the
following reason(s):
Too busy at this time
Not engaged in this type of work
Project is too large or small
Cannot meet mandatory specifications (Please specify below)
Other (Please specify)
Company Name
Street Address
City, State, Zip
Name
Authorized Signature and Date
Title
Please return to:
University of Louisville
Department of Procurement Services
Service Complex Bldg
Louisville, KY 40292
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Scope
On behalf of the Partnership for a Green City (Partnership or GCC), this Invitation to Bid is being issued
by the University of Louisville to establish a Price Contract for White Copy Paper to be in effect February
1, 2019 through January 31, 2020 (see contract periods) with the option to renew for five (5) additional one
(1) year periods upon mutual consent of all parties. The successful contractor shall be required to deliver as
requested to various sites associated with the Partnership. All paper shall have minimum recycled content
as specified within this document. The Partnership for a Green City will consider and evaluate both 100% and
30% PCW copy paper cost through this Invitation to Bid with final award based upon the Best Value to the
Partnership and the sustainability initiatives set forth by each agency.
Partnership for a Green City History
The Partnership for a Green City Project was launched in the fall of 2004 with three defined project objectives:
To develop activities and opportunities to further holistic environmental education curriculum within
Jefferson County Public Schools;
To identify research areas to assess the correlation between environmental exposures and health impacts
that may affect student cognitive abilities or behavior; and,
To identify strategies for Jefferson County Public Schools, The University of Louisville, Louisville
Metro Government, Louisville Airport Authority, Louisville Water Company, TARC and
Metropolitan Sewer District to create sustainable, green public infrastructures.
Participants from the partner institutions developed an ambitious agenda for partnering on ten priority
recommendations, which were embraced by the leadership of the three partners. One of the committees
formed by the Partnership is the Green Purchasing Committee. The purpose of the Green Purchasing
Committee is to pool and jointly purchase green products and services cost-effectively.
The University of Louisville will serve as contract liaison and signature authority for the Partnership for a
Green City. All contract correspondences shall be submitted through the University Of Louisville
Department Of Procurement Services.
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INDEX
TITLE
PREPARATION OF BID
AUTHORITY TO CONTRACT
MULTIPLE BIDS
AMENDMENTS TO BIDS & ADDITIONAL INFORMATION
INTERPRETATION OF BID
RESTRICTIONS ON COMMUNICATIONS
PRE-BID CONFRENCE
JOB-SITE TOURS
PERMITS AND CODES
PROTECTION AT SITE
CLEAN-UP
QUESTIONS
RECEIPT OF BIDS
SUBMISSION OF BIDS
PROPRIETARY INFORMATION
MODIFICATION OR WITHDRAWL OF BIDS
FIRM PRICING
TERMS AND CONDITIONS
FOB DESTINATION
DELIVERIES
MULTIPLE DELIEVERY LOCATIONS
PARKING
QUANTITIES OF BID
EXCEPTIONS TO CONTRACT ORDERING
ALTERNATE BRANDS/SPECIFICATIONS
TAXES
SUSTAINABILITY
RECOVERED MATERIALS
CATALOGUE NUMBERS
INSPECTION
WARRANTY
GENERAL GUARANTEE
BID, PAYMENT & PERFORMANCE BOND
DAMAGES
DAMAGE TO PROPERTY
INSURANCE
BUILDERS RISK INSURANCE
ASBESTOS
ASBESTOS CONTAINING MATERIALS
CONFLICTING CONDITIONS
SPECIAL SCOPE REQUIREMENT
UNIVERSITY SUPPLIED MATERIALS
AWARD OF CONTRACT
RECIPROCAL PREFERENCE
OTHER STATE AGENCIES
BID PROTEST
CONTRACT PERIOD
CONTRACT CHANGES
AMENDMENTS
COMPLETION OF CONTRACT
CONTRACT RENEWAL
CONTRACT CANCELLATION
FISCAL FUNDING OUT CLAUSE
PAYMENT OF INVOICES
EQUIPMENT SAFETY REQUIREMENTS
IDEMNIFICATION
ADA COMPLIANCE
PCI COMPLIANCE
CONFLICT OF INTEREST
KENTUCKY CAMPAIGN LAWS
COMPLIANCE--STATE LAWS
VIOLATIONS OF AND COMPLIANCE WITH STATE LAWS
ANTI--KICK BACK
ELIGIBILITY TO PARTICIPATE IN GOVERNMENTAL PROGRAMS CERTIFICATION
AUDITED FINANCIAL SYSTEMS
SUPPLIER CODE OF CONDUCT
CONDUCT OF EMPLOYEES
SMOKE FREE CAMPUS
SUPPLIER CERTIFICATION
TREATMENT OF PERSONAL INFORMATION
OTHER INFORMATION
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