Bid No. 19-02; Auditing Services

Agency: Gadsden County
State: Florida
Type of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Posted: Jan 10, 2019
Due: Feb 1, 2019
Solicitation No: Bid No. 19-02
Publication URL: To access bid details, please log in.
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01/10/2019
Bid No. 19-02; Auditing Services 4 379 KB

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REQUEST FOR PROPOSAL
Auditing Services
RFP No. 19-02
The Gadsden County Board of County Commissioners is seeking sealed proposals
from interested and qualified auditing firms to provide Auditing Services to the
County. Proposals will be received until 10:00 a.m., Friday, February 1, 2019 in the
Management Services Department, 5-B E. Jefferson Street, Quincy, FL 32351 and
opened thereafter in the County Administrator’s Conference Room, 9-E. Jefferson
Street, Quincy, FL 32351. The solicitation document will be available for download
at www.gadsdengov.net or by email by dialing 850-875-7243. Questions concerning
the specifications should be in writing and directed to Connie McLendon at
conniem@gadsdenclerk.com. Proposals will not be valid if not sealed in an envelope
marked “SEALED PROPOSAL” and identified by the name of the firm, proposal
number and time of opening. The Gadsden County Board of County
Commissioners reserves the right to reject any one proposal or all proposals, any
part of any proposal, to waive any informality in any proposal, and to award the
purchase in the best interest of the County. Any person requiring a special
accommodation because of a disability should contact the Management Services
Department at least five (5) days prior to the bid opening. EEO/AA.
Date issued:
1-10-2019
Request for Proposal
Auditing Services
RFP No. 19-02
Gadsden County
Request for Proposal for
Auditing Services
Specifications
RFP No. 19-02
Gadsden County is requesting proposals from qualified firms of certified public
accountants to audit its financial statements for the fiscal years ending September 30,
2019 through September 30, 2021 (3 years) with an option to renew annually for two
subsequent fiscal years thereafter. These audits are to be performed in accordance with
auditing standards generally accepted in the United States, the standards set forth for
financial audits in the U.S. General Accounting Office’s (GAO) Government Auditing
Standards, the provision of the Federal Single Audit Act and Amendments, the Florida
Single Audit Act, F.S. 215.97, the U.S. Office of Management and Budget (OMB)
Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations and
GASB Financial Reporting Models as well as additional requirements.
The County has developed a proposal package, which contains instructions as to what
information each proposer is to provide. Each prospective bidder will be required to
obtain a copy of this proposal package and present his proposal in general conformance
with the instructions contained therein. Failure to provide complete information may be
cause for rejection.
Copies of the proposal packages are on file in the County Purchasing Office and are
available for download at www.gadsdengov.net. Prospective proposers may request a
copy of the proposal package by contacting Shelia Faircloth in the Management Services
Department at 850-875-7243 or by written request to sfaircloth@gadsdencountyfl.gov.
Interested firms are to submit seven (7) sets/copies of the Proposal; one (1) unbound
set/copy being marked “original”. Proposals must be received on or before 10:00 a.m.
EST, Friday, February 1, 2019, and shall be plainly marked on the outside of a sealed
envelope/container with: Proposer’s name and address, and in the bottom left corner,
“AUDITING SERVICES RFP #19-02”. Proposals are to be submitted to Gadsden
County Management Services Department, 5-B East Jefferson Street, P. O. Box 1799,
Quincy, FL 32351. Proposals will be opened at 10:01 a.m. on Friday, February 1,
2019 and distributed to the Selection Committee for review. Proposals received after
the specified date and time will not be accepted. Faxed Proposals will not be accepted.
Gadsden County reserves the right to reject any and all Proposals, to award all or
segments of the project and to waive any informality in Proposals received, as may be in
the best interest of the County.
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Request for Proposal
Auditing Services
RFP No. 19-02
I. INTRODUCTION
A. General Information
Gadsden County is requesting proposals from qualified firms of certified public
accountants to audit its financial statements for the fiscal years ending September 30,
2019 through September 30, 2021 (3 years). These audits are to be performed in
accordance with auditing standards generally accepted in the United States, the
standards set forth for financial audits in the U.S. General Accounting Office’s
(GAO) Government Auditing Standards, the provision of the Federal Single Audit
Act and Amendments, the Florida Single Audit Act, F.S. 215.97, the U.S. Office of
Management and Budget (OMB) Circular A-133 Audits of States, Local
Governments, and Non-Profit Organizations.
The audits shall be financial audits as defined by section 11.45 (1) ©, Florida
Statutes, Rules of the Auditor General, and regulations of the Florida Department of
Banking and Finance.
There is no expressed or implied obligation for the County to reimburse responding
firms for any expenses incurred in preparing proposals in response to this request.
To be considered seven (7) sets/copies of the Proposal; one (1) unbound set/copy
being marked “original” must be submitted. Proposals must be received on or
before 10:00 a.m. EST, Friday, February 1, 2019 and shall be plainly marked on
the outside of a sealed envelope/container with: Proposer’s name and address, and
in the bottom left corner, “AUDITING SERVICES RFP #19-02”. Proposals are to
be submitted to Management Services Department, 5-B East Jefferson Street, P. O.
Box 1799, Quincy, FL 32351. Proposals will be opened at 10:01 a.m. and
distributed to the Selection Committee for review. Proposals received after the
specified date and time will not be accepted. Faxed Proposals will not be accepted.
Submitters may be requested to appear before the RFP review group for interviews at
a later date. Proposals submitted will be evaluated by a six member auditor selection
committee, (herein after referred to as Committee), created pursuant to the provisions
of Section 218.391(3) Florida Statutes with membership consisting of the following:
1. Clerk of the Circuit Court, 2. Property Appraiser, 3. Sheriff, 4. Supervisor of
Elections, 5. Tax Collector, 6. One member of the Board of County Commissioners
or its designee. In addition, a representative of the Gadsden County Purchasing
Department may provide advice and assistance to the committee regarding the
process.
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Request for Proposal
Auditing Services
RFP No. 19-02
During the evaluation process, the Committee and County reserves the right, where it
may serve the County’s best interest, to request additional information or
clarifications from firms submitting proposals, or to allow corrections of errors or
omissions. At the discretion of the County or the Committee, firms submitting
proposals may be requested to make oral presentations as part of the evaluation
process.
The County reserves the right to retain all proposals submitted. Submission of a
proposal indicates acceptance by the firm of the conditions contained in this request
for proposals, unless clearly and specifically noted in the proposal submitted and
confirmed in the contract between the County and the firm selected.
It is anticipated the selection of a firm will be completed by February 18, 2019.
B. Disclosure – Upon receipt, responses become “Public Records” and shall be
subject to public disclosure consistent with Chapter 119, Florida Statutes.
C. Public Entity Crimes A person or affiliate who has been placed on the convicted
firm list following a conviction of a public entity crime may not submit a bid on a
contract to provide goods and/or services to a public entity, may not submit a bid
on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids or leases of real property of a public
entity, may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with a public entity, and may not
transact business with any public entity in excess of the threshold amount
provided in Section 287.017, Florida Statutes, for Category Two for a period of
36 months from the date of being placed on the convicted firm list.
D. Term of Engagement A three-year contract is contemplated, subject to the
annual review and recommendation of the Committee, the satisfactory negotiation
of terms (including a price acceptable to both the County and the accepted firm),
the concurrence of the Board of County Commissioners (Board) and the annual
availability of an appropriation.
E. Debt Issuant If the County issues a public bond offering and/or a private
placement of debt within the period of this proposal, the firm(s) agrees that the
firm at not additional charge to the County will authorize the use of the County(s)
financial reports, or portions thereof, including all opinions.
II. NATURE OF SERVICES REQUIRED
A. Scope of Work to be Performed The County desires the firm to express an
opinion on the fair presentation of its Government Wide and Fund Financial
statements and schedules, which are prepared for inclusion in the County’s
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Request for Proposal
Auditing Services
RFP No. 19-02
Financial Report, in conformity with accounting principles generally accepted in
the United States for the Board and County Agencies as defined in Section
11.45(1)(b), Florida Statutes. The firm is required to renew/audit the Schedule of
Restricted Cash Activity of the Solid Waste Disposal Program, and the Statement
of County Funded Court Related Functions. The firm is not required to audit the
Management Discussion and Analysis (MD&A). However, the firm is to provide
an “in-relation-to” report on these supporting schedules based on the auditing
procedures applied during the audit of the general purpose financial statements
and the combining and individual fund financial statements and schedules. The
firm will prepare and oversee the timely submission of the form SFSAC and A-
133 Single Audit Reporting package.
B. Reports to be Issued Following the completion of the audit of the fiscal year’s
financial statements, the firm shall issue audit reports as required by Section
11.45, Florida Statutes, and 10.550, Rules of the Auditor General. Any other
attestations as may be required by Florida Statutes shall also be issued. This
includes, but shall not be limited to, landfill escrow, additional court costs, E-911,
annual local Government Financial Report and other reports as necessary.
C. Special considerations
1. Working Paper Retention and Access to Working Papers All
working papers and reports must be retained, at the firm’s
expense, for a minimum of three years, unless the firm is notified
in writing by Gadsden County of the need to extend the retention
period. The firm will be required to make working papers
available upon request, to the following parties or their designee:
(1) Gadsden County, (2) U.S. General Accounting Office (GAO)
and (3) Parties designated by the federal or state governments or
by Gadsden County as part of an audit quality review process.
2. In addition, the firm shall respond to the reasonable inquiries of
successor firms and allow successor firms to review working
papers of continuing significance.
3. Firm shall provide a minimum of 10 bound Financial Reports
and make these reports available online.
III. MINIMUM CRITERIA FOR FIRMS SUBMITTING PROPOSALS
Proposals will be evaluated using two sets of criteria. Firms meeting the mandatory
elements will have their proposals evaluated and scored for technical qualifications. The
following represent the principal selection criteria that will be considered during the
evaluation process.
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