Bid No. 18-17; Electrical Services

Agency: Gadsden County
State: Florida
Type of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Posted: Aug 9, 2018
Due: Aug 24, 2018
Solicitation No: Bid No. 18-17
Publication URL: To access bid details, please log in.
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08/08/2018
Bid No. 18-17; Electrical Services 17 520 KB

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GADSDEN COUNTY, FL
BOARD OF COUNTY COMMISSIONERS
QUINCY, FLORIDA
INVITATION TO BID
Electrical Services
BID NO. 18-17
MANAGEMENT SERVICES DEPARTMENT
Purchasing Division
GADSDEN COUNTY
BOARD OF COUNTY COMMISSIONERS
ADVERTISEMENT FOR BIDS
Electrical Services
BID NO. 18-17
The Gadsden County Board of County Commissioners is soliciting bids from experienced electricians
to replace electrical wiring and fixtures at the Old Stevens School.
Sealed bid proposals must be received on or before Friday, August 24, 2018 at 10:00 AM at the
address below:
Management Services Department
ATTN: Shelia Faircloth
5-B E. Jefferson Street
Room 204
Quincy, Florida 32351
A Pre-Bid Meeting will be held at 8:30 AM EST on Friday, August 17, 2018 at the Old Stevens
School, located at 1004 West 4th Street, Quincy, FL 32351. Attendance is mandatory. All bidders
should have a representative at the meeting to visit all building sites, take measurements, and ensure
to their satisfaction that the scope of work, prior to bid proposal submission, is understood. After the
bid has been awarded, no extra charge or compensation will be allowed because of failure to attend
the meeting and resulting site visit.
All bid proposals shall be submitted in duplicate (one original and three copies) in sealed
envelopes/packages addressed to the Management Services Department and marked “BID NO. 18-
17; Electrical Services. Any bid proposal received after the designated date will be returned
unopened.
Bidders desiring copies of the bid document for use in preparing a bid proposal may obtain a set of
such documents from the County’s Website at www.gadsdengov.net or by contacting the Purchasing
Division at 5-B E. Jefferson Street, Quincy, Florida 32351, Telephone (850) 875-7243.
The County reserves the right to accept or reject any and all bid proposals and to waive any
technicalities or irregularities therein. The County further reserves the right to award the agreement
to that bidder whose bid proposal best complies with the specifications. Bidders may withdraw their
bid proposals by notifying the County in writing at any time prior to the deadline for bid proposal
submittal. After the deadline, the bid proposal will constitute an irrevocable offer, for a period of sixty
(60) days. Once opened, bid proposals become a record of the County and will not be returned to
the bidders.
Dated:
August 2, 2018
Published: Gadsden County Times
BID NO. 18-17
Page 2
GADSDEN COUNTY
BOARD OF COUNTY COMMISSIONERS
BID NO. 18-17
Electrical Services
TABLE OF CONTENTS
Subject
Page Number
Cover ........................................................................................................ 1
Advertisement............................................................................................ 2
Table of Contents ...................................................................................... 3
SECTION I GENERAL TERMS AND CONDITIONS
General Terms and Conditions .................................................................. 4
SECTION II SPECIAL TERMS AND CONDITIONS
Special Terms and Conditions ................................................................... 9
SECTION III SCOPE OF WORK
3-1. Work Objective ................................................................................... 13
3-2. Background ........................................................................................ 13
3-3. Scope of Work .................................................................................... 13
SUBMITTAL FORMS/ATTACHMENTS
Bid Proposal Form ..................................................................................... 14
Bidders Certification ……………………………………………………………..15
Bidder Qualifications .................................................................................. 16
Professional References............................................................................ 17
Drug-Free Certification............................................................................... 19
Cooperative Purchasing............................................................................. 20
List of Proposed Subcontractors ................................................................ 21
Notice of Bid / Statement of Non-Response............................................... 22
Sample Agreement .................................................................................... Attachment A
BID NO. 18-17
Page 3
GADSDEN COUNTY
BOARD OF COUNTY COMMISSIONERS
SECTION I GENERAL TERMS AND CONDITIONS
1. GENERAL INFORMATION:
These documents constitute the complete set of specification
requirements and bid forms. Bid proposal is to be filled in,
signed, sealed and mailed or presented to the Purchasing
Division on or before the specified date and time.
It is sole responsibility of the bidder to ensure that his/her bid
proposal reaches the Purchasing Division on or before the
closing date and time. The County shall in no way be
responsible for delays caused by any other occurrence. Offers
by telephone, email, telegram or facsimile will not be accepted.
The bid time must be and shall be scrupulously observed.
Under no circumstances will bid proposals delivered after the
time specified be considered. Such bid proposals shall be
returned to the vendor unopened.
All bid proposals must be typewritten or written in ink, and must
be signed in blue ink by an officer or employee having authority
to bind the company or firm. No electronic signature shall be
accepted.
Bidders shall not be allowed to modify their bid proposals after
the opening date and time. Bid proposal files may be examined
during normal working hours, after bid opening, by appointment
only.
For information concerning this bid, please contact:
Management Services Department
Purchasing Division
5-B E. Jefferson Street
Quincy, FL 32351
(850) 875-7243
2. INQUIRIES:
Interested bidders may contact the County’s Purchasing
Division with questions about the bid by e-mail at
sfaircloth@gadsdencountyfl.gov. The Purchasing Division is
located at 5-B E. Jefferson Street, Quincy, Florida 32351. All
bidders are expected to carefully examine the bid documents.
Any ambiguities or inconsistencies should be brought to the
attention of Shelia Faircloth through written communication. The
Purchasing Director will receive written requests for clarification
concerning the meaning or interpretations of this bid, until ten
(10) days prior to the submittal date. County personnel are
authorized only to direct the attention of prospective bidders to
various portions of the bid so that they may read and interpret
such for themselves. No employee of the County is authorized
to interpret any portion of this bid or give information as to the
requirements of the bid in addition to what is contained in the
written bid document.
3. BID TABULATION:
Bidders may download the bid tabulation directly from the
Internet at www.gadsdengov.net.
4. POSTING OF BID TABULATIONS:
BID NO. 18-17
Bid tabulations with recommended awards will be posted for
review by interested parties at the Purchasing Division website
prior to submission through the appropriate approval process
and will remain posted for a period of five (5) calendar days.
Failure to file a protest to the Purchasing Agent within the time
prescribed shall constitute a waiver of proceedings.
5. BID FORMS:
Bidders must use the original Bid Proposal Form(s) provided by
the Purchasing Division and enter information only in the spaces
where a response is requested. Bid proposals on vendor
quotation forms will not be accepted. Bidders may use an
attachment as an addendum to the Bid Proposal Form(s) if
sufficient space is not available on the original form for the
bidder to enter a complete response. Any modifications or
alterations to the original bid documents by the bidder, whether
intentional or otherwise, will constitute grounds for rejection of a
bid proposal. Any such modifications or alterations a bidder
wishes to propose must be clearly stated in the bidder’s bid
proposal and presented in the form of an addendum to the
original bid documents.
6. DEVELOPMENT COSTS:
Neither the County nor its representatives shall be liable for any
expenses incurred in connection with preparation of a response
to this Invitation to Bid. Bidders should prepare their bid
proposals simply and economically, providing a straightforward
and concise description of the bidder’s ability to meet the
requirements of the bid.
7. DELAYS:
The County may delay scheduled due dates if it is to the
advantage of the County to do so. The County will notify bidders
of changes in scheduled due dates by written addenda.
8. LICENSES AND PERMITS:
When applicable, it shall be the responsibility of the successful
bidder to obtain at no additional cost to the County, all licenses
and permit required to complete contractual service. A copy of
these licenses shall be submitted with bid proposal. A copy of
these permits shall be submitted prior to commencement of
work. Fees for permits from the County shall be waived for work
related to this bid, however, the successful bidder must pay any
applicable County Business Tax Receipt fees.
9. CERTIFICATIONS:
When applicable, bidder must hold Certificate of Competency
issued by the State of Florida and a copy of certificate and
license must be submitted with bid proposal and must be in the
name of the bidder shown on the Bid Proposal page.
10. CONTRACT EXTENSION:
The County reserves the right to require the Contractor to
extend contract past the stated termination date for a period of
up to 120 days if a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as
needed by the County and as mutually agreed upon by the
County and the contractor.
Page 4
11. AWARDS:
As the best interest of the County may require, the right is
reserved to make award(s) by individual commodities/services,
all or none or any combination thereof. A bidder desiring to bid
“No Charge” must so indicate, otherwise the bid proposal will be
construed as incomplete and may be rejected.
12. CONTRACTUAL AGREEMENT:
The form of the agreement will be determined by the County. If
a sample agreement is included in the bid, the County
anticipates that the final agreement will be in substantial
conformance with this sample agreement; nevertheless, bidders
are advised that any agreement that may result from the bid may
deviate from the sample agreement.
It is expressly agreed that the bidder is and shall be in the
performance of all work, services, and activities under the
agreement independent and not an employee, agent, or servant
of the County. All persons engaged in any work, service or
activity performed pursuant to the purchase order shall at all
times and in all places be subject to bidder's sole direction,
supervision and control. Bidder shall exercise control over the
means and manner in which it and its employees perform and
work. In all respects bidder's relationship and the relationship of
its employees to the County shall be independent and not as
employees or agents of the County.
This Invitation to Bid shall be included and incorporated in the
final award. The order of contractual precedence will be the
agreement or price agreement document, original bid terms and
conditions, purchase order, and bidder proposal. Any and all
legal action necessary to enforce the award will be held in Palm
Beach County and the contractual obligations will be interpreted
according to the laws of Florida. Any cost of expenses to
enforce the agreement, including attorney’s fees, incurred by
the County of Gadsden shall be borne by the bidder. Any
additional contract or agreement requested for consideration by
bidder must be attached and enclosed as part of the bid
proposal.
13. SUBCONTRACTING:
If a bidder subcontracts any portion of services provided under
a resulting agreement for any reason, bidder must include, in
writing, the name and address of the subcontractor and extent
of work to be performed. This information shall be submitted
with bid proposal response and approved by the County. The
County reserves the right to reject a bid proposal, of any bidder,
if the bid proposal names a subcontractor who has failed in the
proper performance of an agreement or is not in position to
perform properly under this award. Subcontractors shall be
responsible for meeting and submitting the insurance and
licensing requirements set forth in the bid documents to the
bidder, or the bidder shall extend their insurance policy to cover
the subcontractor and their employees. It shall be the
responsibility of the bidder to ensure that insurance and licenses
required by this agreement are in effect.
14. PRICE/DELIVERY:
The County requires a firm price for the agreement period. Any
fees incurred will be checked to confirm compliance with quoted
pricing. Failure to hold prices firm through the entire agreement
term will be grounds for agreement termination.
All prices shall be F.O.B. destination, freight prepaid (bidder)
pays and bears freight charges, bidder owns goods in transit
and files any claims). Pricing shall include all transportation
charges, labor, and equipment used for delivery to destination
and any charges necessary for the exchange of any item that
fails to meet specifications.
BID NO. 18-17
Price quoted must be the price for new merchandise and free
from defects. Any bid proposals containing modifying or
“escalator” clauses will not be considered unless specifically
requested in the bid specifications.
“Acceptance” as herein used means the acceptance by County
of Gadsden, herein referred to as County, after the Purchasing
Agent or his authorized agent has, by inspection or test of such
items, determined that they fully comply with specifications.
Deliveries of all items shall be made as soon as possible. In the
appropriate blank on the bid proposal form, the vendor must
indicate the best delivery date after receipt of order (ARO).
Deliveries resulting from this bid are to be made during the
normal working hours of the County. Time is of the essence and
the bidder’s delivery date must be specified and adhered to.
Should the bidder, to whom the order or agreement is awarded,
fail to deliver on or before his/her stated date, the County
reserves the right to CANCEL the order or agreement and make
the purchase elsewhere. The successful bidder(s) shall be
responsible for making any and all claims against carriers for
missing or damaged items.
15. NEWS RELEASES:
The bidder shall obtain the prior approval of the County
Administrator’s Office for any and all news releases and/or other
publicity pertaining to this bid or the service, study or project to
which it relates.
16. ADDITIONS OR DELETION OF SERVICES:
The County reserves the right to add to the services specified in
this bid, or to delete any portion of the scope of services at any
time.
17. QUANTITIES:
The quantity requirements, if established herein, are estimated.
The County reserves the right to increase or decrease the total
quantities of any item or service to meet actual needs. There
shall be no quantity pricing restrictions.
18. ACCEPTANCE/REJECTION:
The County reserves the right to accept or to reject any or all
bids and make the award to that bidder, who in the opinion of
the County, will be in the best interest of and/or the most
advantageous to the County. The County also reserves the
right to reject the bid proposal of any bidder who has previously
failed in the proper performance of an award or to deliver on
time agreements of a similar nature or who is not in a position
to perform properly under this award. The County reserves the
right to waive any irregularities and technicalities and may, at its
discretion, request a re-bid.
19. ALTERNATIVES/APPROVED EQUAL/DEVIATIONS:
Unless otherwise specified, the mention of the particular
manufacturer’s brand name or number in the specifications
does not imply that this particular product is the only one that
will be considered for purchase. This reference is intended
solely to designate the type or quality of merchandise that will
be acceptable. Alternate offers will be considered and must
include descriptive literature and/or specifications. Failure to
provide descriptive literature and/or specifications with alternate
offers may be cause for disqualification of the bid. The County
shall make the determination as to whether any alternate
product or service is or is not equal, and such determination
shall be final and binding upon all bidders.
The bidder shall be responsible for reading carefully, and
understanding completely, the requirements and specifications
of the items bid upon. Any deviation from specifications listed
herein must be clearly indicated, otherwise it will be considered
that items offered are in strict compliance with these
specifications, and the successful bidder will be held
responsible. Therefore deviations must be explained in detail on
Page 5
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