EMPLOYEE BENEFITS INSURANCE

Agency: Brownsville Public Utilities Board
State: Texas
Type of Government: State & Local
Category:
  • G - Social Services
Posted: Jul 19, 2021
Due: Aug 11, 2021
Solicitation No: P065-21
Publication URL: To access bid details, please log in.
EMPLOYEE BENEFITS INSURANCE

RFP Number:

P065-21

RFP Status:

Open

Start Date:

July 19, 2021

Close Date:

Wednesday August 11th, 2021 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

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REQUEST FOR PROPOSALS (RFP)
SPECIFICATIONS
FOR
EMPLOYEE BENEFITS INSURANCE PLANS
EFFECTIVE JANUARY 1, 2022
FOR THE
BROWNSVILLE PUBLIC UTILITIES BOARD
1425 ROBINHOOD DRIVE
BROWNSVILLE, TEXAS 78521
P065-21
Proposal Due: August 11, 2021, 5:00 PM
Proposal Acknowledgement: August 12, 2021, 10:00 AM
BROWNSVILLE PUBLIC UTILITIES BOARD
REQUEST FOR PROPOSAL
Employee Benefits Insurance Plans
TABLE OF CONTENTS
Legal Notice .................................................................................................................................. 1
Engagement Letter......................................................................................................................... 2
Acknowledgement Form ............................................................................................................... 3
Notice to Proposers........................................................................................................................ 4
General Information and Instructions ............................................................................................ 5
Submission Forms
Group Basic Life Insurance .................................................................................................... 14
Group Voluntary Life Insurance............................................................................................. 18
Group Long Term Disability Insurance.................................................................................. 23
Group Voluntary Short Term Disability Insurance ................................................................ 28
Group Voluntary Vision Insurance......................................................................................... 33
Group Voluntary Critical Illness Insurance ............................................................................ 37
Group Cancer/Dread Disease Insurance ................................................................................. 42
IRC 125 Cafeteria Plan Administration.................................................................................. 47
Required Forms
Forms Checklist......................................................................................................................50
Ethics Statement ..................................................................................................................... 51
Certification Regarding Debarment, Suspension, and Other Responsibility..........................52
Conflict of Interest Questionnaire .......................................................................................... 53
Brownsville Public Utilities Board Residence Certification .................................................. 55
Previous Customer Reference Worksheet .............................................................................. 56
W9 .......................................................................................................................................... 57
W-8BEN-E ............................................................................................................................. 58
Exhibits (as separate attachments)
Census Exhibit A
Census Summary.............................................................................................................N/A
Basic Life/AD&D Insurance ........................................................................................... 1
Voluntary Life/AD&D Insurance .................................................................................... 2
Basic LTD Insurance.......................................................................................................3
Voluntary STD Insurance ............................................................................................... 4
Voluntary Vision Insurance............................................................................................. 5
Voluntary Critical Illness Insurance ................................................................................ 6
Voluntary Group Cancer/Dread Disease Insurance ........................................................ 7
Employee Zip Code Summary ....................................................................................... 8
Employee Leave Hours ................................................................................................... 9
Claim Experience Exhibit B
Blue Cross Summary.......................................................................................................1
Blue Cross Reports..........................................................................................................2
Blue Cross Open Claims ................................................................................................. 16
MetLife Summary ........................................................................................................... 17
Benefit Summary & Rates by Product Exhibit C
Basic Life/AD&D Insurance ........................................................................................... 1
Basic LTD Insurance.......................................................................................................95
Voluntary STD Insurance
........................................................................... 133
Voluntary Vision Insurance............................................................................................. 164
Group Voluntary Critical Illness ..................................................................................... 165
Voluntary Group Cancer/Dread Disease Insurance.........................................................280
IRC 125 Cafeteria Plan Administration .......................................................................... 436
Detail Excel Census - Available Combined and by Individual Product Requested-Exhibit D
NOTE: Exhibits can be obtained through email request to dsolitaire@brownsville-pub.com by
completing and signing the Proposal Acknowledgement Form, Page 3.
LEGAL NOTICE
AND
INVITATION FOR SEALED PROPOSALS
PROPOSAL P065-21
The Brownsville Public Utilities Board (hereafter referred to as the BPUB) will accept sealed
proposals for EMPLOYEE BENEFITS INSURANCE PLANS until 5:00 PM local time,
Wednesday, August 11, 2021 in the Brownsville Public Utilities Purchasing Office, 1155
FM 511, Olmito, Texas. Proposals will be opened and acknowledged publicly on Thursday,
August 12, 2021 at 10:00 AM. This is a procurement for employee benefits insurance in a
municipality with population in excess of 100,000 pursuant to the competitive sealed
proposal procedure outlined in the Texas Local Government Code Chapter 252, Subchapter
B, Sections 252,021 (c); 252,041 (b); 252.042 (a), (b); 252.043 (b); and 252.049 (b). At the
proposal opening, only the identity of the proposers will be disclosed by the BPUB. The
proposals will be forwarded to BPUB’s insurance committee for review, tabulation and
analysis. The contents of each proposal will not be disclosed in order to protect the integrity
of the follow-on negotiation process with short-listed candidates. To obtain the best and final
offer(s), revisions by short-listed candidates may be permitted after original proposal
submission, and before contract award. All proposals will later be made available to the
public for inspection after the contract is awarded. If a proposer indicates and justifies in his
proposal(s) that certain information in the proposal(s) is confidential or a trade secret, the
BPUB will review those materials with the proposer prior to releasing the materials for public
inspection after the contract award.
Detailed specifications, including the criteria for proposal evaluations, may be obtained at the
following website: https://www.brownsville-pub.com/rfp_status/open/
Please mark on the outside of the submitted envelope and on any carrier’s envelope: “P065-
21 SEALED PROPOSAL FOR EMPLOYEE BENEFITS INSURANCE PLANS,
August 11, 2021, 5:00 PM” and send to the attention of Diane Solitaire, Purchasing
Department, 1155 FM 511, Olmito, Texas 78575.
The BPUB reserves the right to reject any or all competitive sealed proposals and waive any
irregularities contained therein and to accept any competitive sealed proposals deemed most
advantageous to the BPUB. Any competitive sealed proposal received after 5:00 PM, local
time, Wednesday, August 11, 2021, will be automatically rejected and returned to the
proposer unopened. BPUB will not accept faxed or emailed proposals.
The Brownsville Public Utilities Board will not be responsible in the event that the U.S.
Postal Service or any other carrier system fails to deliver the sealed proposal to the
Brownsville Public Utilities Board, Purchasing Office by the given deadline above.
By:
Diane Solitaire
Purchasing Department
(956) 983-6366
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