Non Profit Beer Garden Operator for Summer Concert Series

Agency:	Town of Windsor, Colorado
State:	Colorado
Type of Government:	State & Local
Category:	59 - Electrical and Electronic Equipment Components D - Automatic Data Processing and Telecommunication Services N - Installation of Equipment R - Professional, Administrative and Management Support Services W - Lease or Rental of Equipment
Posted:	Nov 2, 2020
Due:	Feb 1, 2021
Publication URL:	To access bid details, please log in.

Bid Number:	TOW-PRC-2021-05
Bid Title:	Non Profit Beer Garden Operator for Summer Concert Series
Category:	Parks & Recreation Projects
Status:	Open

Description:

The Town of Windsor Parks, Recreation & Culture Department is requesting proposals from qualified and competent non-profit organizations to operate a Beer Garden at Boardwalk Park for the Summer Concert Series.

Publication Date/Time:

11/2/2020 12:00 AM

Closing Date/Time:

2/1/2021 12:00 PM

Submittal Information:

Lexie Spykstra, Community Recreation Center, 250 N. 11th St, Windsor, CO 80550

Contact Person:

Lexie Spykstra
970-674-3510
aspykstra@windsorgov.com

Qualifications:

See attached PDF

Attachment Preview

PUBLIC NOTICE FOR A NON-PROFIT BEER GARDEN OPERATOR AT BOARDWALK

PARK FOR SUMMER CONCERT SERIES

PROPOSAL NUMBER TOW-PRC-2021-04

The Town of Windsor Parks, Recreation & Culture Department is requesting proposals from qualified and

competent non-profit organizations to operate a Beer Garden at Boardwalk Park for the Summer Concert

Series.

Vendors are invited to bid on the details listed below. Bids must be received by 12:00 pm

(MST) on Monday, February 1st at the following address:

Lexie Spykstra

Recreation Coordinator

Town of Windsor Parks, Recreation & Culture

250 N. 11th Street

Windsor, CO 80550

970-674-3510 phone

970-674-3535 fax

aspykstra@windsorgov.com

REQUEST FOR PORPOSAL #TOW-PRC-2021-04

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REQUEST FOR PORPOSAL #TOW-PRC-2021-04

PUBLIC NOTICE FOR A NON-PROFIT BEER GARDEN OPERATOR AT BOARDWALK

PARK FOR SUMMER CONCERT SERIES

Section 1.0: PROPOSAL REQUIREMENTS

1.1 General Description

The Town of Windsor is soliciting proposals from qualified and competent non-profit organizations to

operate a Beer Garden at the Summer Concert Series at Boardwalk Park, under their own license.

1.2 Proposal Submittal

Firms submitting proposals shall submit a copy of the proposal with the following information:

a. Experience in operations.

b. Financial information.

c. Product information.

d. Other information requested.

e. References.

Concession fee information.

(Exhibit A)

(Exhibit B)

A duly authorized representative of the firm submitting the proposal must sign the proposal. The signature

shall include the title of the individual signing the proposal.

Section 2.0: BACKGROUND

The Summer Concert Series at Boardwalk Park is a 12-week series during the Summer months that attracts

1,500 to 2,000 community members for each concert. Dates for 2021 are Thursdays from June 3rd through

August 19th. Concerts start at 6:30 p.m. and generally run until 8:30 p.m.

Section 3.0: SCOPE OF WORK

3.1 General

The Concessionaire will be responsible for providing the beer and beverages, mixes, set up that meets

applicable Health Department regulations, security, and any other supplies and equipment necessary for the

concession operation for all contracted functions. The concessionaire will provide a minimum of 5

volunteers for set up and tear down of the event.

3.2 Liquor License

It will be the responsibility of the non-profit organization to secure and complete all documents that are

required for the applicable liquor license and to use due diligence in pursing approval of that license by the

Windsor Liquor Licensing Authority. The license will need to be secured and in effect on or before April

1, 2021. The licensed premises shall include the designated fenced area at Boardwalk Park for alcoholic

beverages.

All costs of securing and maintaining an applicable liquor license will be borne by the non-profit

organization.

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3.3 Concession Agreement

The Concessionaire will be required to enter into a concession agreement in a form substantially consistent

with the sample of a Concession Agreement. The Concessionaire must obtain all necessary business and

sales tax licenses and submit copies of such licenses with the final Concession Agreement.

Section 4.0: CONCESSION FEE

As part of any response to this Request for Proposal, please provide a proposed concession fee or profit-

sharing model to be paid to the Town with a minimum of $2,000.

Section 5.0: EVALUATION

5.1: Evaluation and Assessment of Proposal

The Town shall rank all applicants based on their written proposals using the ranking system set forth

below. Evaluations shall be based on the following criteria:

The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 an average rating, and 5 an outstanding

rating. Recommended weighing factors for the criteria are listed adjacent to the qualification.

The award may be based on written evaluations and/or interviews, solely at the discretion of the Town.

Weighting

Factor

3.0

Qualification

Scope of Proposal

2.0

Qualifications

1.0

Motivation

1.0

Concession Fee

2.0

Firm Capability

Standard

Does the proposal show an understanding of the required

services?

Is the vendor qualified to perform the services? Does the

vendor have similar concession experience?

Is the vendor interested in providing this service?

Amount paid to the Town

Does the vendor have an experienced staff? Is the

vendor financially stable?

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5.2 Reference Evaluation

The Town will check references using the following criteria, and evaluations will be marked as either

Satisfactory or Unsatisfactory.

5.3 Qualification and Standard

a. Overall Performance - Would you hire this vendor again?

b. Schedules-Did the vendor meet promised schedules?

c. Problems-Did the vendor anticipate problems? Were problems solved quickly and

effectively?

d. Job Skills-Did vendor personnel exhibit the necessary skills?

Section 6.0: PROPOSAL ACCEPTANCE

All proposals shall remain subject to initial acceptance ninety (90 days) after the day of submittal.

Section 7.0: PROPOSAL INSTRUCTIONS

7.1 Proposal Opening and Award

Proposals will be examined promptly after the deadline. An abstract of all proposals will be provided upon

request. No proposal may be withdrawn for a period of forty-five (45) calendar days of the proposal opening

date.

7.2 Taxes

The Town of Windsor is exempt from town, county, state and federal sales/excise taxes. Certificates will

be issued upon request. Any appropriate taxes shall be shown as a separate item in proposals. The

successful Concessionaire will be required to pay sales tax.

7.3 Qualifications

No proposal shall be accepted from, and no contract will be awarded to any person, firm or corporation that

is in arrears to the Town of Windsor, upon debt or contract that is a defaulter, as surety or otherwise, upon

any obligation to the Town or that is deemed irresponsible or unreliable by the Town.

7.4 No Commitment by Town of Windsor

This Request for Proposal does not commit the Town of Windsor to award any costs or pay any costs, to

award any contract, to pay any costs associated with or incurred in the preparation of a proposal pursuant

to the Request for Proposal, or to procure or contract for services or supplies. In acceptance of proposals,

the Town of Windsor reserves the right to negotiate further with one or more of the proposers as to any

features of their proposals and to accept modifications of the work and price when such action will be in

the best interest of the Town. This includes solicitation of a best and final offer from one or more of the

proposers.

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7.5 Insurance

The successful Concessionaire shall, during the term of the Concession Agreement, unless sooner

terminated by the provisions thereof, provide and maintain the following types and minimum insurance

coverage as follows:

Type of Insurance

Minimum Limits of Liability

Standard Workers' Compensation &

Employers' Liability including

Occupations Disease Coverage

Comprehensive General Liability

Insurance

Statutory in conformance

with the compensation

laws of the State of Colorado

$250,000 each person;

$1,000,000 each occurrence

The successful Concessionaire shall effect the insurance policies in a company or companies and in a form

satisfactory to the Town. Before commencing any performance under the Concession Agreement, the

successful Concessionaire shall deliver, to the Town, certificates of insurance issued by the insurance

company, and/or its duly authorized agents pertaining to the aforementioned insurance, and certifying that

the policies stipulated above are in full force and effect.

All policies and/or certificates of insurance shall include the Town as an additional named insured. Nothing

herein shall be deemed or construed as a waiver of any of the protections to which the Town may be entitled

pursuant to the Colorado Governmental Immunity Act, Section 24-10-101, C.R.S.

7.6 Service Provider's certification pursuant to C.R.S. section 8-17.5-101 et seq.

Service Provider certifies and represents that at this time:

(i) Service Provider does not knowingly employ or contract with an illegal alien; and

(ii) Service Provider has participated in the E-VERIFY program authorized under 8 U.S.C., Section

1324(a), jointly administered by the United States Department of Homeland Security and the Social

Security Administration, or its successor program (hereinafter, "E-VERIFY Program"), in order to

confirm the employment eligibility of all employees who are newly-hired for employment within the

United States. Unless the E-VERIFY Program has been discontinued as of the date of this certification,

Service Provider has confirmed the employment eligibility of all employees who are newly hired for

employment in the United States through participation in the E-VERIFY program. Service Provider is

prohibited from using the E-VERIFY Program procedures to undertake pre-employment screening of job

applicants while this Contract is being performed.

(iii) If Service Provider obtains actual knowledge that a subcontractor performing work under this

Contract knowingly employs or contracts with an illegal alien, Service Provider shall:

(1) Notify such subcontractor and the Town within three days that Service Provider has

actual knowledge that the subcontractor is employing or contracting with an illegal alien; and

(2) Terminate the subcontract with the subcontractor if within three days of receiving the

notice required pursuant to this section the subcontractor does not cease employing or contracting

with the illegal alien; except that Service Provider shall not terminate the contract with the

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Non Profit Beer Garden Operator for Summer Concert Series

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