The School Board of Miami-Dade County, Florida
PROCUREMENT MANAGEMENT SERVICES
1450 NE 2nd Avenue, Ste. 650, Miami, Florida 33132
Bidder Qualification Form
INVITATION TO BID
DUE DATE: Bids due on or before Thursday, December 16, ITB NO.:
2021 at 1:00 p.m. Eastern Time (ET) at the School Board
ITB-21-025-MV November 10, 2021 Margarita Velazquez
**DUE TO SOCIAL DISTANCING GUIDELINES PLEASE BID TITLE:
REFER TO ATTACHMENT 16
ESSER – Funded Stage and Auditorium Lighting
Check Addenda for any revised opening dates before submitting your
bid. Bid(s) received after the date and time stated above shall not
be considered for award. Faxed and/or emailed bids are not allowed
and will not be considered for award.
SECTION 1 - BIDDER ACKNOWLEDGEMENT
THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND
SUBMITTED WITH THE BID. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE BID, WILL RESULT IN BID BEING CONSIDERED NON-RESPONSIVE.
Bidder’s Name and state “Doing Business As”, where applicable:
“REMIT TO” ADDRESS FOR PAYMENT: If payment(s) is/are to be mailed
to address other than as stated on left, please complete section below.
Check this box if address is the same as stated on the left.
Sales E-Mail Address:
E-mail Address to Send Purchase Orders:
Federal Tax Identification Number:
A. I hereby certify that I am submitting the following information as my firm's (Bidder) bid
and I am authorized by Bidder to do so. Bidder agrees to complete an unconditional
acceptance of the contents of all pages in this Invitation to Bid (ITB), and all
appendices and the contents of any Addenda released hereto; Bidder agrees to be
bound to any and all specifications, terms and conditions contained in the ITB, and
any released Addenda and understand that the following are requirements of this ITB
and failure to comply will result in disqualification of bid submitted; Bidder has not
divulged, discussed, or compared the bid with other Bidders and has not colluded with
any other Bidder or party to any other bid.
Signature of Authorized Representative (Manual)
B. I certify that this bid is made without prior understanding, agreement, or connection
with any corporation, firm, or person submitting a bid for the same materials, supplies,
or equipment, and is in all respects fair and without collusion or fraud. I agree to abide
by all conditions of this bid; and I certify that I am authorized to sign this bid for the
Name of Authorized Representative (Typed or Printed)
C. I certify that my Bidder satisfies all necessary legal requirements as an entity to do
business with The School Board of Miami-Dade County, Florida.
D. I certify agreement with the School Board of Miami-Dade County Business Code of
Ethics and agree to comply with this Code and all applicable School Board contracting
and procurement policies and procedures. (School Board Rule 6Gx13- 3F-1.025)
Title of Authorized Representative
E. I certify that neither I, my company, its principals, or any wholly owned subsidiary are
currently debarred or in default of any bid, purchase order, or contract with the School
Board or any other private or governmental entity.
F. I agree that this bid cannot be withdrawn within 90 days from date due.
E-Mail Address of Authorized Representative
Revised October 2021
SECTION 2 - TABLE OF CONTENTS
1 Bidder Acknowledgement…………………………………………… 1
2 Table of Contents………………………………………….…………. 2
3 Calendar………………………………………………….….….….…. 3
4 Instructions to Bidders………………………………………………... 4
5 Special Conditions……………………………………………….….… 14
6 Scope of Work…………………………………………………………. 18
7 Bid Summary Excel Spreadsheet……………………………………. 29
8 Forms and Attachments……………………………………….….…… 30
Statement of “No Bid”
Acknowledgement of Amendments
Conflict of Interest
Local Business Affidavit of Eligibility
Vendor Performance Reference Verification Survey
Submitted Bid Document Verification Form
Proposal Submittal Receipt Form
Florida Statutes on Public Entity Crimes
Bid Opening Instructions
DemandStar Registration Instructions
Revised October 2021
SECTION 3 - CALENDAR
ITB Release Date
Pre-Bid Conference Location
Deadline for Questions
Bid Due Date/Time
Virtual Bid Opening Meeting:
Bid Opening Location
Projected Board Approval of Contract
Contact Person for this ITB:
Wednesday, November 10, 2021
Monday, November 29, 2021 at 11:00 a.m. ET
Via Zoom at:
Meeting ID: 342 065 2315
One tap mobile
+13126266799,,99193618367# US (Chicago)
+16468769923,,99193618367# US (New York)
Monday, November 29, 2021 at 5:00 p.m. ET
Thursday, December 16, 2021 at 1:00 p.m. ET
Thursday, December 16, 2021 at 2:00pm ET
Via Zoom at:
Meeting ID: 963 8325 8347
One tap mobile
+16468769923,,96383258347# US (New York)
+13017158592,,96383258347# US (Germantown)
(See instructions on Attachment 16)
February 9, 2022
*Pre-Bid Conference attendance is not required. In compliance with Florida Statutes, Chapter 119, commonly known as the
Florida Sunshine law this meeting will be recorded in its entirety.
Revised October 2021
SECTION 4 - INSTRUCTIONS TO BIDDERS
Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/
CONE OF SILENCE
The School Board of Miami-Dade County, Florida (“Board”) enacts a Cone of Silence
from issuance of a solicitation and shall terminate at the time the item is presented by
the Superintendent to the appropriate Board committee immediately prior to the Board
meeting at which the Board will award or approve a contract, reject all bids or
responses, or take any other action that ends the solicitation and review process. All
provisions of School Board Policy 6325 apply.
"Cone of silence" means a prohibition on any communication regarding a
particular Request for Proposals (RFP), bid, invitation to bid, or other
competitive solicitation between:
should indicate his/her name in the appropriate space on each
1. ITEM SPECIFICATIONS: Describes technical, performance,
and packaging requirements for every bid line item. Specifying
a certain brand, make or manufacturer is to denote the quality,
type, and standard of the article desired. Articles offered must
be new merchandise only, of equal or superior grade. On blank
lines provided, the Bidder is requested to insert the brand name,
manufacturer’s number and other information necessary to
sufficiently identify article offered. Failure to do so may prevent
consideration of the item. Also, refer to paragraph X. Packaging.
1. any person who seeks an award, including a potential vendor or
2. PRICES are requested in units of quantity specified in the bid
vendor’s representative, an employee, partner, director, or officer
specifications. In case of a discrepancy in computing the total
of a potential vendor, or consultant, lobbyist, or actual or potential
amount of bid, UNIT PRICE quoted will govern. All prices bid
subcontractor or sub-consultant of a vendor, or any other individual
shall include delivery F.O.B. destination, freight prepaid (Bidder
acting through or on behalf of any person seeking an award; and
pays and freight charges. Bidder own goods in transit and files
any claims) and shall include all cartage, drayage, packing, etc.,
2. any School Board member or the member’s staff, the
delivered to and unloaded at the receiving station at the site
Superintendent, deputy superintendent and their respective
designated in bid and there received by the designated agent of
support staff, or any person appointed by the Board to evaluate or
recommend selection in the competitive procurement process.
3. TAXES: The Board does not pay Federal Excise and State
A cone of silence shall be applicable to each RFP, bid, invitation to bid,
taxes on direct purchases of tangible personal property. The
or other competitive solicitation during the solicitation, review, and Board
applicable tax exemption number is shown on the purchase
action of bid proposals as appropriate. At the time of issuance of the
order. This exemption does not apply to purchases of tangible
solicitation, the Superintendent shall provide public notice of the cone of
personal property made by Bidder who use the tangible
silence and written notice, including electronic communication, to the
personal property in the performance of contracts for the
Board, District staff and any other person involved in the review,
improvement of Board-owned real property as defined in
evaluation, recommendation, approval, rejection, or award of the
Chapter 192 of the Florida Statutes.
responses as appropriate. The Superintendent shall include in any
advertisement and public solicitation for goods and services a statement
SUBMITTING OF BIDS
disclosing the requirements of this section.
A. Bids must be submitted on forms furnished by the Board, in
For unsolicited public-private partnership proposals, the cone of silence
compliance with the bid submission requirements set forth under
shall be imposed from the time the proposal is received in accordance
Section 5.3. Bid submissions must be clearly marked with bid
with Policy 6327, Public-Private Partnerships and Unsolicited Proposals.
number, bid title and bid opening date.
The cone of silence shall terminate at the time the item is presented by
the Superintendent to the appropriate Board committee immediately prior
to the Board meeting at which the Board will award or approve a contract,
reject all bids or responses, or take any other action that ends the
solicitation and review process
B. ERASURES OR CORRECTIONS: When filling out the bid proposal
form, Bidders are required to complete bid proposal in ink.
1. Use of pencil is prohibited.
2. All changes must be crossed out and initialed in ink.
PREPARATION OF BIDS
A. BIDDER QUALIFICATION FORM qualifies the Bidder and the bid
and must be completed and submitted as page 1 of the bid.
1. PERFORMANCE SECURITY shall not be submitted with the
bid. The form of performance security the Bidder will submit
when required to do so, must be furnished and shall be made to
The School Board of Miami-Dade County, Florida.
Those bids for individual items that do not comply with items 1 and
2 above will be considered non-responsive for that item(s).
C. PLACE, DATE AND HOUR: Electronic submission, U.S. Mail,
Courier/Express Service, or deposited in the BID BOX in
accordance with the bid submittal requirements set forth under
Section 5.3 and Attachment 16. Bids received after the date and
hour specified in the BIDDER QUALIFICATION FORM will not be
2. BIDDER CERTIFICATION AND IDENTIFICATION: Bid must
contain an original manual signature from an authorized
representative. An unsigned bid will be considered non-
B. INSTRUCTIONS TO BIDDERS: Defines conditions of the bid.
1. ORDER OF PRECEDENCE: Any inconsistency in this bid shall
be resolved by giving precedence in the following order:
B. Special Conditions
C. Instructions to Bidders
C. BID PROPOSAL FORM: Defines requirement of items to be
purchased and must be completed and submitted. The Bidder
D. PUBLIC ENTITY CRIMES: Section 287.133(2)(a) Florida Statute,
as currently enacted or as amended from time to time, states that
a person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a
bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO
[currently $25,000] for a period of 36 months from the date of being
placed on the convicted vendor list.
E. SUBMITTING A “NO BID”: If not submitting a bid at this time,
return the form entitled statement of “No Bid”. Failure to respond,
Revised October 2021
either by submitting a bid or the statement of “No Bid” form for three
consecutive times, may result in the company being removed from
the School Board’s bid list.
F. AVAILABILITY OF BID INFORMATION: Immediately following
the public opening, bids may be read, upon request, and then
compiled in a tabular form, a copy of which will be available for
examination in Procurement Management Services.
G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF
SIGNATORY: Indicate type of business organization: For example,
Partnership, Limited Partnership, Limited Liability Company,
Corporation, etc. If a bid is submitted by a corporation, provide
documentation that the corporation is active and authorized to do
business in the State of Florida, and that its corporate status shall
remain active and unchanged at the time of award of bid. As to
other types of business organizations, please provide any and all
documentation relating thereto, including without limitation,
verification that the party signing this Bid is fully authorized and
empowered to do so on behalf of Bidder. In addition, set forth
name(s) and title of any and all parties who are authorized to
contract on behalf of Bidder.
H. MISSING INFORMATION. Respondents who do not meet all the
documentation requirements for the ITB may be contacted to
submit the missing information within 2 business days. If the
District requests missing documentation and does not receive the
documents within the stated deadline, incomplete or noncompliant
bids may be disqualified.
CANCELLATION OF BIDS OR REQUEST FOR PROPOSALS
An invitation for bids may be canceled, in whole or in part, as may be
specified in the solicitation, when it is in the best interest of the Board.
The reasons shall be made a part of the master bid file.
A. Prior to opening, a solicitation may be canceled in whole or in part,
prior to the date and hour specified in the Bidder Qualification Form
for receipt of bids, when the Chief Procurement Officer,
Procurement Management Services, determines in writing, that
such action is in the best interest of the Board for reasons including,
but not limited to:
1. The Board no longer requires the supplies, services, or
2. The Board no longer can reasonably expect to fund the
3. A review of a valid protest filed by a Bidder as may be
determined by the administrative staff; or
4. Proposed amendments to the solicitation would be of such
magnitude that a new solicitation is desirable.
B. When a solicitation is canceled prior to opening, notice of
cancellation shall be posted on the Board’s website. Any bids or
proposals received for the canceled solicitation shall be returned to
the Bidder unopened.
The notice of cancellation shall:
1. Identify the solicitation;
2. Briefly explain the reason for cancellation; and
3. Where appropriate, explain that an opportunity will be given to
compete on any future re-solicitation for procurements of similar
supplies, services, or construction.
CHANGE OR WITHDRAWAL OF BIDS
A. PRIOR TO BID OPENING: Should the Bidder desire to change or
withdraw his/her bid, he/she shall do so in writing. This
communication is to be received by the District Director, of
Procurement Management, Room 650, School Board
Administration Building, prior to date and hour of bid opening. The
Bidders name, the bid number, the bid title and the date the bid is
due must appear on the envelope.
Revised October 2021
B. AFTER BID OPENING: After bids are opened, they may not be
changed, nor withdrawn, for 90 days after the determined opening
date, unless otherwise specified on the “BIDDER QUALIFICATION
A Bidder, who wishes to file a bid protest, must file such notice and follow
procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution.
Protest of Specifications
Any notice of protest of the specifications contained in an Invitation to Bid
(ITB) or Request for Proposal (RFP) or Invitation to Negotiate (ITN) shall
be filed accordance with Board Rule 6320, Bylaw 0133.
For a protest of the specifications contained in an Invitation to Bid (ITB)
or in a Request for Proposals (RFP) or Invitation to Negotiate (ITN), the
Notice of Protest shall be filed in writing within seventy-two (72) hours
after the posting of a solicitation. The Formal Written Protest shall be filed
within ten (10) calendar days after the date the notice of protest is filed.
Failure to file a Notice of Protest or failure to file a Formal Written Protest
shall constitute a waiver of proceedings under this rule. The Formal
Written Protest shall state with particularity the facts and law upon which
the protest is based. Saturdays, Sundays, and legal holidays shall be
excluded in the computation of the seventy-two (72) hour time period
provided by this paragraph.
Posting the Bond
The protesting party shall post a bond in a form consistent with F.A.C.
Rule 28-110.005(2). A notice of decision or intended decision shall
contain this statement: "Failure to file a protest within the time prescribed
in F.S. 120.57(3), or failure to post the bond or other security required by
law within the time allowed for filing a bond shall constitute a waiver of
proceeding under F.S. Chapter 120."
A. Bond: Commodities (Other than Lease of Space) and Contractual
Services (Including Professional Services and Insurance) –
Pursuant to F.S. 287.042(2)(c), any person who files an action
protesting a decision or intended decision pertaining to a
solicitation or contract award shall post with the Board, at the time
of filing the formal written protest, a bond secured by an acceptable
surety company in Florida, payable to The School Board of Miami-
Dade County, Florida, in an amount equal to one percent (1%) of
the Board’s estimate of the dollar value of the proposed contract.
1. The Board shall provide the estimated contract amount to the
protestor within seventy-two (72) hours (excluding Saturdays,
Sundays, and holidays when the Board administrative office is
closed) after the filing of the Notice of Protest. The estimated
contract amount is not subject to protest under this policy or F.S.
120.57(3). In lieu of a bond, the Board may accept a cashier’s
check or money order in the amount of the bond.
2. The bond shall be conditioned upon the payment of all costs and
charges which may be levied against the protestor in the
administrative hearing in which the action is brought and in any
subsequent appellate court proceeding.
3. Pursuant to F.S. 287.042(2)(c), if, the Board prevails in the
administrative hearing process and any appellate court
proceedings, it shall be entitled to recover all costs and charges
which are included in the final order or judgment, excluding
attorneys’ fees. Upon payment of such costs and charges by the
person protesting the decision or intended decision or contract
award, the bond, cashier’s check, or money order shall be
returned to the protestor. If the protestor prevails, the protestor
may recover from the Board the costs and charges which are
included in the final order or judgment, excluding attorneys’
B. Bond: Competitive Bids for Lease of Space -- Pursuant to F.S.
255.25(3)(c), any person who files an action protesting a decision
or intended decision pertaining to a competitive bid for space to be
leased by the Board shall post with the Board, at the time of filing