Emergency Rental Assistance Program Administration

Agency: Town of Needham
State: Massachusetts
Type of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
  • W - Lease or Rental of Equipment
Posted: Oct 15, 2020
Due: Oct 22, 2020
Solicitation No: 21GEN089G
Publication URL: To access bid details, please log in.
Bid Number: 21GEN089G
Bid Title: Emergency Rental Assistance Program Administration
Category: Bids for Commodities, Equipment & Services
Status: Open

Description:
Town of Needham
Request for Proposals
Emergency Rental Assistance Program Administration Services
21GEN089G

The Town of Needham is accepting sealed proposals from qualified firms to provide Emergency Rental Assistance Program Administration Services. The Request for Proposals (RFP) package will be available beginning Thursday, October 8, 2020 online at the Town’s web site www.needhamma.gov/bids.aspx or by calling the Office of the Town Manager at 781-455-7500 between the hours of 9:00 a.m. – 4:00 p.m. Monday – Friday. The RFP package will be available until submission deadline. Please refer to the RFP for additional information. Sealed proposals must be submitted no later than 11:00 a.m. Thursday, October 22, 2020 to Office of the Town Manager, Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. LATE BIDS WILL NOT BE CONSIDERED. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.
Kate Fitzpatrick
Town Manager
October 8, 2020
Publication Date/Time:
10/8/2020 9:00 AM
Publication Information:
Needham Times 10/8/2020
Closing Date/Time:
10/22/2020 11:00 AM
Contact Person:
Tatiana Swanson
Finance and Procurement Coordinator
pcentral@needhamma.gov
Download Available:
Y
Related Documents:

Attachment Preview

Office of the Town Manager
Town Hall
1471 Highland Avenue
Needham, Massachusetts 02492
Telephone 781-455-7500
Acknowledgement of Receipt
Release Date
Bid Title
Bid Number
Thursday, October 8, 2020
Emergency Rental Assistance Program Administration
Services
21GEN089G
Number of Documents
The Bid Package consists of one (1) PDF document.
Informational Session
None
Deadline for Questions
12:00 p.m. Thursday, October 15, 2020
11:00 a.m. Thursday, October 22, 2020 to Office of the
Bids Due
Town Manager, Town Hall, 1471 Highland Avenue, Needham,
Massachusetts 02492
Please provide the requested information below as acknowledgment that you have received our bid
package noted above and your intention is to submit a bid. It is recommended that interested
bidders complete this acknowledgment and return via email to pcentral@needhamma.gov. Only by
doing this, will the Town be able to provide notification of responses to questions and any addenda*
or answered questions relating to this Bid. Only those companies or individuals shown on the
Distribution Register will be sent updates to this Bid and whose written questions will be
addressed. By completing and returning this acknowledgement will ensure you are
recorded on the Distribution Register. Proposals from companies or individuals not
acknowledging the addenda may be rejected as not responsive.
Name of Company or Individual
(Print)
Name / Title of Contact (Print)
Address (line 1) (Print)
Address (line 2) (Print)
Telephone Number
E-mail Address (Print)
Signature
Date
* Responses to questions and any addenda will be posted to the website. Please check the website for
addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website
are responsible for checking the website periodically for any updates that may be released by the Town.
1|Page
Emergency Rental Assistance Program Administration Services
21GEN089G
Released: Thursday, October 8, 2020
Deadline for Questions – 12:00 p.m. Thursday, October 15, 2020
Bids Due
11:00 a.m. Thursday, October 22, 2020
Office of the Town Manager
Town Hall
1471 Highland Avenue
Needham, Massachusetts 02492
2|Page
(Advertised in the Needham Times issue of Thursday, October 8, 2020)
Town of Needham
Request for Proposals
Emergency Rental Assistance Program Administration Services
21GEN089G
The Town of Needham is accepting sealed proposals from qualified firms to provide Emergency Rental
Assistance Program Administration Services. The Request for Proposals (RFP) package will be
available beginning Thursday, October 8, 2020 online at the Town’s web site
www.needhamma.gov/bids.aspx or by calling the Office of the Town Manager at 781-455-7500
between the hours of 9:00 a.m. – 4:00 p.m. Monday – Friday. The RFP package will be available
until submission deadline. Please refer to the RFP for additional information. Sealed proposals must
be submitted no later than 11:00 a.m. Thursday, October 22, 2020 to Office of the Town Manager,
Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. LATE BIDS WILL NOT BE
CONSIDERED. The Town reserves the right to reject any and all bids as determined to be in the best
interests of the Town and to waive minor informalities.
Kate Fitzpatrick
Town Manager
October 8, 2020
3|Page
Emergency Rental Assistance Program Administration Services
21GEN089G
INDEX
Part 1
1.01
1.02
1.03
1.04
1.05
1.06
1.07
1.08
1.09
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
1.19
1.20
Part 2
Description
Legal Notice
Index
Procurement in Brief
Request for Proposal and General Requirements
About Needham
Decision to Use Competitive Sealed Proposals
Quantities
General Contract Terms
Questions regarding the Request for Proposal (RFP)
Information about Changes to the RFP (Addenda)
Bonds, Insurance and Indemnification
Execution of the Contract
Payment and Discount Terms, Adjustments for
Incomplete or Unacceptable Work
Bid Modifications or Withdrawals
Premature Opening of a Bid
Unexpected Closure or Delays
Late Submissions
Rejection of Proposals
Taxes
Public Records
Conflict of Interest
Other Notices
Contract Award
Clarification of Terminology
Scope of Services
2.01
Background
2.02
Scope of Work and Program Requirements
2.03
Quality Requirements
Part 3
Part 4
Part 5
Selection Process
Submission Requirements
Checklist and Forms for Submission
Checklist - Submission
Bidder Information Response (2 pages)
Certificate of Good Faith
Certificate of Compliance with Massachusetts Tax Laws
Promise to Execute Contract
Professional References
Certificate of Authority
Bid Price Proposal (2 pages)
Non-Submittal Response Form
Page
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Primary Procurement
Contact
Event
Bid Title
Contract Number
Request for Proposal
(RFP) Available
Town of Needham
Procurement in Brief
Tatiana Swanson, Finance and Procurement Coordinator
email: Pcentral@needhamma.gov
Date
Details
Emergency Rental Assistance Program
Administration Services
21GEN089G
Thursday,
October 8, 2020
Information and details of bidding requirements
may be obtained at Office of the Town Manager,
Needham Town Hall, Highland Avenue,
Needham, Massachusetts 02492, or on-line at
the Town’s web site
http://www.needhamma.gov/bids.aspx
Informational Session
None
Deadline for Written
Questions*
12:00 p.m.
Thursday,
October 15, 2020
Addenda and Responses to Questions
When and Where
Bids are Due*
Number of Required
Copies
Bid Opening
11:00 a.m.
Thursday,
October 22, 2020
LATE SUBMISSIONS
WILL NOT BE
CONSIDERED
Four (4)
By Delivery:
Office of the Town Manager, Needham Town
Hall, 1471 Highland Avenue, Needham,
Massachusetts 02492
By Email:
pcentral@needhamma.gov
Questions are to be clearly labeled as:
Emergency Rental Assistance Program
Administration Services 21GEN089G –
Questions
If any changes are made to this bid, an
addendum will be issued. The Town’s responses
to questions and any addenda issued will be e-
mailed to all bidders on record as having
received the bid package and posted on the
Town’s webpage.
Office of the Town Manager
Town Hall
1471 Highland Avenue
Needham, Massachusetts 02492
The bid is to be clearly marked on the outside
of the package: Emergency Rental
Assistance Program Administration
Services 21GEN089G
One (1) original and three (3) copies PLUS a
complete copy in PDF on CD or thumb drive.
Bids will NOT be publicly opened; a list of
submitters will be made available after the
submission deadline.
5|Page
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.