Bread and Bread Products ITB 19-22

Agency: ST. LUCIE COUNTY PUBLIC SCHOOLS
State: Florida
Type of Government: State & Local
Category:
  • 89 - Subsistence (Food)
Posted: Apr 17, 2019
Due: May 15, 2019
Publication URL: To access bid details, please log in.
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ITB 19-22 Bread and Bread Products

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Public Meeting Notice 19-22

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Page 1 of 44 Pages
MAILING DATE:
April 16, 2019
St. Lucie
Public Schools
Invitation to Bid
(ITB)
Purchasing Department
501 NW University Blvd
Port St Lucie, FL 34986
Voice (772) 429-3980 Fax (772)429-3999
Bids will be opened May 15, 2019, 3:00 pm and may not be
withdrawn within 90 days after such date and time.
REQUIRED RESPONSE FORM
Failure to submit the signed Required
Response Form with the proposal will be cause
for non-acceptance of the proposal and the
proposal shall be considered non-responsive
BID NO.
19-22
BID TITLE:
Bread and Bread Products
FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER:
VENDOR NAME
VENDOR MAILING ADDRESS
CITY-STATE-ZIP
AREA CODE:
TELEPHONE NUMBER:
TOLL-FREE NUMBER:
FAX NUMBER:
INTERNET EMAIL ADDRESS:
I certify that this Bid is made without prior understanding, agreement, or connection
with any corporation firm, or person submitting a Bid for the same commodities/
services, and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this Bid and certify that I am authorized to sign this Bid for the bidders
and that the bidders is in compliance with all requirements of the Request for Bid,
including but not limited to, certification requirements. In submitting a Bid, the bidders
offers and agrees that if the Bid is accepted, the bidders will convey, sell, assign, or
transfer to the School District of St. Lucie County all rights, title and interest in and to
all causes of action it may now or hereafter acquire under the Anti-trust laws of the
United States and the State of Florida for price fixing relating to the particular
commodities or services purchased or acquired by the School District of St. Lucie
County. At the School District’s discretion, such assignment shall be made and
become effective at the time the School District tenders final payment to the bidders.
POSTING OF BID TABULATIONS
Bid tabulations with recommended awards will be posted for review by interested
parties at the location where Bids were opened and will remain posted for a period
of 72 hours (excluding weekends and holidays). Failure to file a protest within the
time prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of
proceedings under Chapter 120, Florida Statutes. Proceedings subject to Section
120.57(3)(c) and School District Policies
Failure to submit the signed Required Response Form with the
proposal will be cause for non-acceptance of the proposal and
the proposal shall be considered non-responsive.
_________________________________________________
AUTHORIZED SIGNATURE
_________________________________________________
TYPED NAME OF PERSON SIGNING
Public Domain
I acknowledge that all information contained herein is part of the public domain as defined in the Public Records Act,
Chapter 119, F.S.
Bid Certification
I hereby certify that I am submitting the following information as my company's Bid and understand that by virtue of executing and
returning with this Bid this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional acceptance of the
contents inclusive of this Invitation to Bid, and all appendices and the contents of any Addendum released hereto. INVITATION TO
BID
This BID, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Addenda, and/or any other pertinent documents form a part
of this Bid and by reference are made a part thereof.
PURPOSE: It is the purpose and intent of this BID to secure bids for item(s) and/or services as listed herein for the School District of St. Lucie County,
Florida, hereinafter referred to as the District.
SEALED BIDS: Sealed bids will be received in the Purchasing Department until the date and time as indicated above. Bids become public record and
are available for public review in accordance with Section 119.071, Florida Statutes. All Bids shall be submitted in sealed envelopes, mailed or
delivered to the School District of St. Lucie County, Purchasing Department, 501 NW University Blvd, Port St Lucie, FL 34986. Outside of envelope
shall plainly identify Bid by: BID NUMBER, TITLE and TIME and DATE OF BID OPENING. It is the sole responsibility of the bidder to ensure their Bid
reaches the Purchasing Department on or before the closing date and hour as shown above.
BOARD'S ACCEPTANCE: Unless otherwise specified herein, the bidder will allow a minimum of ninety (90) days from the last date for receiving of
Bids for acceptance of its Bid by the Board.
AWARDS: In the best interest of the District, the School Board reserves the right to reject any and all Bids and to waive any irregularity or minor
technicalities in Bids received; to accept any item or group of items unless qualified by bidder; to acquire additional quantities at prices quoted on this
invitation unless additional quantities are not acceptable, in which case the Bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". All
awards made as a result of this Bid shall conform to applicable Florida Statutes.
School District of St. Lucie County
Bread and Bread Products
ITB 19-22
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
SEALED BIDS: This executed BID page and Bid Summary page(s)
must be returned with the BID in order for the Bid to be considered
for award. All Bids are subject to all the conditions specified herein;
all General Conditions, Special Conditions on the attached bid
documents; and any addenda issued thereto. Any failure on the part
of the bidder to comply with the specifications, terms and
conditions of this BID shall be reason for termination of contract.
1. EXECUTION OF BID: BID must contain a manual signature of
an authorized representative in the space provided above.
Failure to properly sign Bid shall invalidate same, and it shall
not be considered for award. All Bids must be completed in ink
or typewritten. Corrections must be initialed by the person
signing the Bid. Any corrections not initialed will not be
tabulated. The original Bid conditions and specifications
cannot be changed or altered in any way. Altered Bids may not
be considered. Clarification of Bids submitted shall be in letter
form, signed by the bidders and attached to the Bid.
2. NO BID: If not submitting a bid, respond by returning the
enclosed "Statement of No Bid" form and explain the reason.
Note: A bidder, to qualify as a respondent, must submit a "no
bid" and same must be received no later than the stated Bid
opening date and hour.
3. PRICES QUOTED: Deduct trade discounts and quote firm net
prices. Give both unit price and extend total. Prices must be
stated in units of quantity specified in Bid specifications. In
case of discrepancy in computing the amount of the Bid, the
UNIT PRICE quoted will govern. All prices FOB destination,
freight prepaid (unless otherwise stated in special conditions).
Discounts for prompt payment: Award, if made, will be in
accordance with terms and conditions stated herein. Each item
must be bid separately and no attempt is to be made to tie any
item or items in with any other item or items. Cash or quantity
discounts offered will not be a consideration in
determination of award of Bid(s). If a bidder offers a discount,
it is understood that a minimum of 30 days will be required for
payment, and the discount time will be computed from the date
of satisfactory delivery at place of acceptance and receipt of
correct invoice at the office specified.
A. TAXES: The School District of St. Lucie County, is exempt
from any taxes imposed by the State and/or Federal Govern-
ment. State Sales Tax Exemption Certificate No. 85-
8015082026C-5 and Federal Employer Tax No. 59-6000832
appears on each purchase order. This exemption does not
apply to purchase of tangible personal property made by
contractors who use the tangible personal property in the
performance of contracts for the improvements of School
District-owned real property as defined in Chapter 192 of
the Florida Statutes.
B. MISTAKES: Bidders are expected to examine the specifica-
tions, delivery schedules, Bid prices and extensions, and
all instructions pertaining to supplies and services. Failure
to do so will be at bidder's risk.
C. Bidder warrants by virtue of bidding that prices shall
remain firm for a period of ninety (90) days from the date of
Board approval or time stated in special conditions.
D. USE OF OTHER CONTRACTS: The District reserves the
right to utilize any other District contract, any State of
Florida Contract, any contract awarded by any other city or
county governmental agencies, any other school board,
any other community college/state university system
cooperative bid agreement, or to directly
negotiate/purchase per School Board policy and/or State
Board Rule 6A-1.12(6) in lieu of any offer received or award
made as a result of this Bid, if it is in the best interest to do
so. The District also reserves the right to separately bid any
single order or to purchase any item on this Bid if it is in its
best interest to do so.
E. CONDITIONS AND PACKAGING: It is understood and
agreed that any item offered or shipped as a result of this
Bid shall be new (current production model at the time of
the Bid). All containers shall be suitable for storage or
shipment, and all prices shall include standard commercial
packaging.
F. UNDERWRITERS' LABORATORIES: Unless otherwise
stipulated in the Bid, all manufactured items and fabricated
assemblies shall be UL listed or re-examination testing
where such has been established by UL for the items
offered and furnished.
4. DELIVERY: Unless actual date of delivery is specified, show
number of days required to make delivery after receipt of
purchase order in space provided. Delivery time may become
a basis for making an award (See Special Conditions). Delivery
shall be within the normal working hours of the user, Monday
through Friday, excluding holidays.
5. BRAND NAMES: Use of a brand name, trade name, make,
model, manufacturer, or vendor catalog number in
specifications is for the purpose of establishing a grade or
quality of material only. it is not the District's intent to rule out
other competition, therefore, the phrase OR ACCEPTABLE
EQUAL is added. However, if a product other than that specified
is bid, it is the vendor's responsibility to submit with the Bid
brochures, samples and/or detailed specifications on items bid.
The District shall be the sole judge concerning the merits of Bid
submitted.
Bidder shall indicate on the Bid form the manufacturer's name
and number if bidding other than the specified brands, and shall
indicate ANY deviation from the specifications as listed. Other
than specified items offered requires complete descriptive
technical literature marked to indicate detail(s) conformance
with specifications.
6. QUALITY: The items bid must be new and equal to or exceed
specifications. The manufacturer's standard guarantee shall
apply. During the guarantee period the successful bidder must
repair and/or replace the unit without cost to the District with
the understanding that all replacements shall carry the same
guarantee as the original equipment. The successful bidder
shall make any such repairs and/or replacements immediately
upon receiving notice from the District.
7. SAMPLES, DEMONSTRATIONS AND TESTING:
A. Samples of items, when required, must be furnished free of
expense and if not destroyed, will upon request, be returned
at the bidder's expense. Request for the return of the
samples must be indicated on his or her Bid. Each
individual sample must be labeled with bidder's name, Bid
number and item number. Failure of bidder to either deliver
required samples or to clearly identify samples as indicated
may be reason for rejection of the Bid. Unless otherwise
indicated, samples should be delivered to the Purchasing
Department, School District of St. Lucie County.
B. When required, the District may request full demonstrations
of any units bid prior to the award of any contract.
C. Items may be tested for compliance with specifications
under the direction of the Florida Department of Agriculture
and Consumer Services, or an independent testing
laboratory. Bidders shall assume full responsibility for
payment for any and all charges for testing and analysis of
any materials offered or delivered that do not conform to the
minimum required specifications. Bidder's disposition of
all items delivered in this category must be at no expense
to the District.
8. INSPECTION AND ACCEPTANCE: The successful bidder shall
be responsible for delivery of items in good condition at point
destination. Bidder shall file with the carrier all claims for
breakage, imperfections, and other losses, which will be
deducted from invoices. The District will note, for the benefit of
successful bidder, when packages are not received in good
condition. In the event the material and/or services supplied to
the District is found to be defective or does not conform to
specifications, the District reserves the right to cancel the order
upon written notice to the seller and return the product to seller
at the seller's expense.
9. DEFAULT PROVISION: In case of default by the bidder or
contractor, the District may procure the articles or services from
other sources and hold the bidder or contractor responsible for
any excess costs incurred thereby.
10. COPYRIGHTS OR PATENT RIGHTS: Bidder warrants that there
has been no violation of copyrights or patent rights in
manufacturing, producing or selling the goods shipped or
ordered as a result of this Bid. Seller agrees to hold
the purchaser harmless from any and all liability, loss or
expense occasioned by any such violation.
Page 2 of 44
School District of St. Lucie County
Bread and Bread Products
11. MANUFACTURER'S CERTIFICATION: The District reserves the
right to request from bidders separate manufacturer certification
of all statements made in the Bid.
12. BID ABSTRACTS: Bidders desiring a copy of bid tabulation
may request it by enclosing a self-addressed, stamped
envelope with bid.
13. OCCUPATIONAL HEALTH AND SAFETY: Vendor, as a result of
award of this Bid, delivering any toxic substances item as
defined in Florida Statute L442.102(21) shall furnish to the
Purchasing Department, a Material Safety Data Sheet (MSDS).
The material safety data sheet shall be provided with initial
shipment and shall be revised on a timely basis as appropriate.
The MSDS must include the following information:
A. The chemical name and the common name of the toxic sub-
stance.
B. The hazards or other risks in the use of the toxic substance,
including:
(1) The potential for fire, explosion, corrosively and
reactivity;
(2) The known acute and chronic health effects of risks
from exposure, including the medical conditions which
are generally recognized as being aggravated by
exposure to the toxic substance; and
(3) The primary routes of entry and symptoms of
overexposure.
C. The proper precautions, handling practices, necessary
personal protective equipment, and other safety
precautions in the use of or exposure to the toxic
substances including appropriate emergency treatment in
case of overexposure.
D. The emergency procedure for spills, fire, disposal and first
aid.
E. A description in lay terms of the known specific potential
health risks posed by the toxic substance intended to alert
any person reading this information.
F. The year and month, if available, that the information
was compiled and the name, address and emergency
telephone number of the manufacturer responsible for
preparing the information.
Any questions regarding this requirement should be directed
to: Department of Labor and Employment Security, Bureau of
Industrial Safety and Health, Toxic Waste Information Center,
2551 Executive Center Circle West, Tallahassee, FL 32301-5014,
Telephone 1-800-367-4378.
14. OSHA: The bidder warrants that the product/services supplied
to the School District of St. Lucie County shall conform in all
respects to the standards set forth in the Occupational Safety
and Health Act 1970, as amended, and the failure to comply with
this condition will be considered as a breach of contract.
15. ANTI-DISCRIMINATION: The bidder certifies that they are in
compliance with the non-discrimination clause contained in
Section 202, Executive Order 11246, as amended by Executive
Order 11375 relative to equal employment opportunity for all
persons without regard to race, color religion, sex or national
origin.
16. ADVERTISING: In submitting a Bid, bidder agrees not to use
the results therefrom as a part of any commercial advertising
without prior approval of the School District.
17. CONFLICT OF INTEREST: The award hereunder is subject to
the provisions of Chapter 112, Florida Statutes. All bidders
must disclose with their Bid the name of any officer, director or
agent who is also an employee of the School Board of St. Lucie
County. Further, all bidders must disclose the name of any
Board employee who owns, directly or indirectly, an interest of
5% or more in the bidder's firm or any of its branches.
18. DISPUTES: In case of any doubt or difference of opinion as to
ITB 19-22
the items to be furnished hereunder, the decision of the District
shall be final and binding on both parties.
19. LEGAL REQUIREMENTS: Federal, state, county, and local laws,
ordinances, rules, and regulations that in any manner affect the
items covered herein apply. Lack of knowledge by the bidder
will in no way be a cause for relief from responsibility.
20. SIGNED BID CONSIDERED AN OFFER: This signed Bid shall
be considered an offer on the part of the bidder, which offer
shall be deemed accepted upon approval by the Board. In case
of a default on the part of the bidder after such acceptance, the
District may take such action as it deems appropriate including
legal action for damages or specific performance.
21. LIABILITY, INSURANCE, LICENSES, AND PERMITS: Where
bidders are required to enter or go onto School District property
to deliver materials or perform work or services as a result of
Bid award, the bidder will assume the full duty obligation and
expense of obtaining all necessary licenses, permits and
insurance. Bidder shall be liable for any damage or loss to the
District incurred by bidder, bidder's employees, licenses of the
bidder or agent or any person the bidder has designated in
completion of his or her contract as a result of their Bid; further
bidder shall be liable for all activities of bidder occasioned by
performance of this bid. Notwithstanding the foregoing, the
liability herein shall be limited to ten million dollars
($10,000,000) and the bidder recognizes that and covenants that
it has received consideration for indemnification provided
herein.
22. SPECIFICATIONS: Any omissions of detail specifications
stated herein that would render the materials/service from use
as specified will not relieve the bidder from responsibility.
23. BID BONDS AND PERFORMANCE BONDS: Bid bonds, when
required, shall be submitted with the Bid in the amount
specified in Special Conditions. Bid bonds will not be returned
to unsuccessful bidders. After award of contract, the District
will notify the successful bidder to submit a performance bond
in the amount specified in Special Conditions. Upon receipt of
the performance bond, the bid bond will not be returned to the
successful bidder.
24. PAYMENT: Payment will be made after the items/services
awarded to a vendor have been received/completed, inspected
and found to comply with award specifications, free of damage
or defect and properly invoiced.
25. SPECIAL CONDITIONS: Any and all Special Conditions that
may vary from these General Conditions.
26. JESSICA LUNSFORD ACT: The Vendor certifies it will comply
with the requirements of the Jessica Lunsford Act (Section
1012.465, Florida Statutes) in regards to fingerprinting and
level 2 background screenings of all employees and any
subcontractors employees who will have access to any
District school or property when students may be present, or
will have direct contact with any student; or have access to or
control of school funds. Vendor’s failure to comply with this
requirement will constitute a material breach of contract.
27. LEGAL COMPLIANCE: The Vendor guarantees that the
services to be performed and the goods to be provided herein,
shall comply with all applicable federal, state and local laws,
ordinances, regulations, orders and decrees, including
without limitation such of the following acts as may be
applicable: Federal Consumer Product Safety Act, Federal
Fair Labor Standards Act, Occupational Safety and Health
Act, Buy American, Energy Policy and Conservation, Federal
Hazardous Substances Labeling Act, Byrd Anti-lobbying,
Federal Flammable Fabrics Act, Clean Air & Water Pollution
Acts, Copeland AntiKickback, Davis Bacon Act and any
applicable environmental regulations. USDA purchase
requirements also include 2 CFR 200.318(d), 7 CFR
3016.36(b)(4) and 2 CFR 200.321.
28. The purchasing agreements and state term contracts
available under s. 287.056 have been reviewed.
Page 3 of 44
School District of St. Lucie County
Bread and Bread Products
ITB 19-22
TABLE OF CONTENTS
1. INTRODUCTION ....................................................................................................................................................................................... 5
2. INSTRUCTIONS TO BIDDERS ............................................................................................................................................................. 5
3. AWARD ......................................................................................................................................................................................................11
4. CONTRACT PERIOD..............................................................................................................................................................................11
5. PAYMENT TERMS/INVOICING ........................................................................................................................................................11
TERMS AND CONDITIONS...........................................................................................................................................................................11
SCOPE OF WORK .............................................................................................................................................................................................22
ATTACHMENT A - DEFINITIONS..............................................................................................................................................................25
ATTACHMENT B - DRUG-FREE WORKPLACE CERTIFICATION .....................................................................................................26
ATTACHMENT C - JESSICA LUNSFORD ACT COMPLIANCE AGREEMENT ..............................................................................27
ATTACHMENT D - INSURANCE REQUIREMENTS AND HOLD HARMLESS AGREEMENT ................................................28
ATTACHMENT E - CLIENT REFERENCES .............................................................................................................................................30
ATTACHMENT F - GREEN PROCUREMENT - ELECTRONIC PURCHASE ORDER PROCESS..............................................31
ATTACHMENT G - STATEMENT OF “NO” RESPONSE......................................................................................................................32
ATTACHMENT H - PRICING SCHEDULE................................................................................................................................................33
ATTACHMENT I VENDOR QUESTIONNAIRE ...................................................................................................................................35
ATTACHMENT J CERTIFICATION REGARDING DEBARMENT U.S. DEPARTMENT OF AGRICULTURE...................37
ATTACHMENT K - REFERENCE QUESTIONNAIRE ...........................................................................................................................38
ATTACHMENT L - PROPOSER’S STATEMENT OF PRINCIPAL PLACE OF BUSINESS............................................................41
ATTACHMENT M SCRUTINIZED COMPANY CERTIFICATION..................................................................................................42
ATTACHMENT N - BUY AMERICAN CERTIFICATION......................................................................................................................43
ITB SUBMITALL CHECKLIST......................................................................................................................................................................44
Page 4 of 44
School District of St. Lucie County
Bread and Bread Products
ITB 19-22
1. INTRODUCTION
1.1. PURPOSE
The purpose and intent of this Invitation to Bid is to secure prices and establish a term contract for Bread
and Bread Products (both Whole Grain and Enriched products based on grade level specified by the
department representative), as specified herein for St Lucie Public Schools Child Nutrition Services.
All bidders shall disclose with their bid the name of any Officer, Director, or Agent who is an
employee of St. Lucie Public Schools County, Florida.
1.2. Minimum Qualifications
Bids will only be considered from commercial distributors who meet the qualifications listed below. Bidders
must have adequate organizational structure, facilities, equipment and personnel to ensure prompt and
efficient service.
A. Vendor must make deliveries in a temperature controlled, enclosed trucks to ensure the product
is protected for human consumption and food safety.
B. The vendor shall hold appropriate occupational licenses/and or other/license/certification
required for the applicable service/work being performed. The Vendor shall fully comply with
Federal and State laws, County and Municipal ordinances and regulations in any manner
affecting the performance of work. These licenses must be valid at the time of the proposal
opening. A copy must be provided with proposal and updated annually. Vendor shall notify St.
Lucie County School Board if any change occurs regarding licenses. Also, include any USDA
and/or State of Florida licenses. Include a copy of all licenses with your bid response.
C. Currently be engaged in distributing commercial foods to the food service and/or retail trades.
2. INSTRUCTIONS TO BIDDERS
2.1. Authorized SLPS Representative/Public Notices/SLPS Discretion
Bidder’s response to this ITB and any inquires by Bidder during this ITB process must be submitted in
writing to the individual and address stated below. SLPS will consider only those inquiries submitted in
writing (preferably via email) to the individual below on or before the time specified in Section 2.2, “ITB
Schedule” for the submittal of written inquires prior the bid opening time and date. To the extent SLPS
determines, in its sole discretion, to respond to inquiry, such response will be made in writing and posted
to DemandStar at www.demandstar.com and on the SLPS Purchasing website.
Kim Albritton
St. Lucie Public Schools
Purchasing Department
501 NW University Blvd
Port St Lucie, FL 34986
Ph: 772-429-3980/Fax: 772-429-3999
Solicitation responses, tabulation and award will be made public in accordance with Florida Statute
119.071 and Florida Statute 286.0113.
The Board reserves the right to waive any formalities in any proposal and to accept any proposal which
it considers to be in the best public interest, and to reject any or all proposals. The decision of the Board
Page 5 of 44
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