RFQ 7970-0-2020/MS-Tactical Equipment Sanitizing System

Agency: City of Norfolk
State: Virginia
Type of Government: State & Local
Category:
  • 13 - Ammunitions and Explosives
  • 58 - Communications, Detection and Coherent Radiation Equipment
  • 84 - Clothing, Individual Equipment, and Insignia
Posted: Nov 27, 2019
Due: Dec 12, 2019
Solicitation No: RFQ 7970-0-2020/MS
Publication URL: To access bid details, please log in.
Bid Number: RFQ 7970-0-2020/MS
Bid Title: RFQ 7970-0-2020/MS-Tactical Equipment Sanitizing System
Category: Purchasing
Status: Open
Bid Recipient: Michael.Simpson, Buyer II, michael.simpson@norfolk.gov

Publication Date/Time:
11/27/2019 1:00 PM
Closing Date/Time:
12/12/2019 2:00 PM
Related Documents:

Attachment Preview

Request for Quotes (RFQ)
RFQ 7970-0-2020/MS
Tactical Equipment Sanitizing System
Quote Opening Date and Time: 12/12/19 2:00 PM Eastern Time
The City of Norfolk is seeking a responsible vendor to provide Tactical Equipment Sanitizing System
according to the terms, conditions, and specifications of this solicitation.
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1___ #2____ #3____ #4____ (Please Initial)
*Submit TWO copies of the quote documents with original signature on each*
OFFER TO CONTRACT
By submitting this quote the undersigned (the “Bidder” or “Contractor”) offers to provide the City of
Norfolk, VA, a municipal corporation chartered by the Commonwealth of Virginia (the “City”), with the
goods and/or services specified in this solicitation in accordance with the terms, conditions and
requirements specified herein at the prices shown in Attachment H (Quote Form) to this Solicitation. The
signature below shall be provided by an agent authorized to bind the company. Failure to execute this
portion may result in quote rejection.
Bidder’s Legal Name:
Bidder Address:
Virginia State Corporation Commission
Number:
Authorized Agent Signature:
Authorized Agent Name (Printed):
Authorized Agent Contact E-mail:
Authorized Agent Contact Phone:
Date:
Contract # 7970-0-2020/MS Tactical Equipment Sanitizing System
FINDINGS AND ACCEPTANCE
(if the Bidder’s bid is awarded, this portion will be completed by the City of Norfolk)
If the Contractor is found to be the lowest responsive, responsible bidder responding to this Solicitation,
the City’s acceptance will take the form of the issuance of a Purchase Order encumbering appropriate
funding, referencing this solicitation, and subject to the terms and conditions contained herein.
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SECTION I – SCOPE OF SERVICES
A. PURPOSE:
The City of Norfolk (“City”) is seeking a responsible vendor to provide Tactical Equipment Sanitizing
System according to the terms, conditions, and specifications of this solicitation.
All qualified bidders are invited to respond to this Request for Quotes (“RFQ”) by submitting a quote
consistent with the terms, conditions, and specifications stated herein.
B. SCOPE OF WORK:
The City is looking for a Contractor to provide a Decon Zone Tactical Equipment Sanitizing System or
equivalent that meets the specifications below.
C. SPECIFICATIONS:
Brand: Decon Zone Tactical Equipment Sanitizing System or equivalent
Model: 4201
Capacity: Accommodate up to 40 helmets & 16 ballistic vests
Construction: Exterior Stainless Steel
Mobility: Caster wheels and narrow profile allow easy mobility and ability to fit through a standard
30” doorway
Internal Storage: A removable hanging bar and removable shelving allow for multiple application
set-ups
Ozone Safety
Plunger switch stops ozone production when door is open
Door magnet will not release door until ozone has been brought into OSHA regulatory limits
System locks door
Unit manufactured at an EPA registered site
Entrapment Safety
Illuminated emergency stop button within - stops ozone production and opens door, allowing for
escape
Smart Technology System
Controls ozone production and monitors ppb
Monitors temperature and humidity
Records ozone, temperature and& humidity readings for downloading
Ozone sensor
Security codes can be set up to control who operates the unit
Moisture reduction cycle
Warranty : 5-year limited warranty on parts, 10-year warranty on stainless steel
DELIVERY
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The Tactical Equipment Sanitizing System shall be delivered within a timeframe agreed to by the City
after receipt of the City’s purchase order to:
Norfolk Sheriff’s Office
811 East City Hall Avenue
Norfolk, VA 23510
ATTN: Cpt. Wendy Crocker
Shipping: FOB Destination
INVOICES:
A complete and accurate invoice shall be delivered to:
Norfolk Sheriff’s Office
6101 S. Cape Henry Avenue
Norfolk, VA 23510
ATTN: Cpt. Wendy Crocker
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SECTION II – INSTRUCTIONS TO THE BIDDER
A. ISSUING OFFICE:
City of Norfolk
Office of the Purchasing Agent
810 Union Street, Suite 303
Norfolk, VA 23510
Telephone: (757) 823-4588
Fax: (757) 664-4018
E-mail: michael.simpson@norfolk.gov
B. RFQ SCHEDULE:
Event
Date
RFQ Issued
11/27/19 13:00 pm Est
Pre-bid conference
NA
Question Deadline
12/06/19 5:00 om Est
RFQ Due
12/12/19 2:00 pm Est
Contract Start
TBD
C. CONTACT WITH CITY STAFF, REPRESENTATIVES, AND/OR AGENTS:
Direct contact with City staff, representatives, and/or agents other than the Issuing Office staff on the
subject of this RFQ or any subject related to this RFQ is expressly prohibited except with the prior
knowledge and permission of the Purchasing Agent.
D. BIDDERS OF RECORD:
Bidders receiving a copy of this RFQ from a source other than the Issuing Office should consult the
City’s Procurement website www.norfolk.gov/purchasing.
E. QUESTIONS, CHANGES, MODIFICATIONS AND ADDENDA:
All questions relating to this solicitation shall be submitted via e-mail to Michael Simpson, Buyer II in
the Office of the Purchasing Agent, at Michael.simpson@norfolk.gov. For a question to be considered,
the subject line of the e-mail must state the following: RFQ No. 7970-0-2020/MS
Questions. Questions should be succinct and must include the submitter’s name, title, company
name, company address, and telephone number. Prior to the award of a contract resulting from this
solicitation, bidders are prohibited from contacting City staff other than the Office of the Purchasing
Agent.
If any questions or responses require revisions to this solicitation as it was originally published, such
revisions will be by formal Addenda only. Bidders are cautioned that any written, electronic, or oral
representations made by any City representative or other person that appear to change materially
any portion of the solicitation shall not be relied upon unless subsequently ratified by a written
Addendum to this solicitation issued by the Office of the Purchasing Agent.
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