Solicitation A10-08-19-4287 Re-Bid #2 - Major Repairs - Sequoyah Co.

Agency: Cherokee Nation
State: Oklahoma
Type of Government: State & Local
Category:
  • 43 - Pumps and Compressors
Posted: Sep 19, 2019
Due: Sep 23, 2019
Publication URL: To access bid details, please log in.

Procurement #78134

Title Solicitation A10-08-19-4287 Re-Bid #2 - Major Repairs - Sequoyah Co.
Status Active
OpenDate 09/17/2019
CloseDate 09/23/2019
Description BIDS MUST BE RECEIVED NO LATER THAN September 23, 2019 AT 5:00 P.M. Detail The Housing Authority of the Cherokee Nation is seeking bids from interested parties for the rehabilitation(Major Repair)of one home located in Sequoyah County. Work will be completed according to the work write-up. This job must be completed in 30 working days. Work should begin within one week of notification or $100.00 will be charged for liquidated damages to the contractor for each working day of extension over the contract end date. To be considered a responsive/responsible bidder, the Mandatory Bid Response sheet and the Work Write Up must be fully completed. To receive preference, bidder must be TERO certified through the Cherokee Nation Tribal Employment Rights Office; proof of certification must accompany submittals. Successful bidder will be obligated to comply with Tribal rules and regulations and TERO.
Buyer Contact Information
Name:Tonya Lockwood
Email:tonya.lockwood@hacn.org
Phone:918-453-5001
Entity Cherokee Nation Housing Authority
Documents

RFB A10-08-19-4287 Re-Bid #2

A10-08-4287 Write up/Site Directions

Awards
Comments

Attachment Preview

Bid Solicitation A10-08-19-4287
REQUEST FOR BIDS
NAHASDA Major Repair
Rehabilitation
Re-Bid #2
SOLICITATION #A10-08-19-4287
Sequoyah County
Bids Due: September 23, 2019 @ 5:00 P.M.
Housing Authority of the Cherokee Nation
P.O. Box 1007
Tahlequah, OK 74465
(918) 456-5482
Housing Authority of the Cherokee Nation
BID REQUEST
1
Bid Solicitation A10-08-19-4287
The Housing Authority of the Cherokee Nation is seeking bids from interested parties for the
rehabilitation of one home located in Sequoyah County. Work will be completed according to
the work write-up. This job must be completed in 30 working days. Work should begin within
one week of notification or $100.00 will be charged for liquidated damages to the contractor
for each working day of extension over the contract end date. To be considered a
responsive/responsible bidder, the Mandatory Bid Response sheet and the Work Write Up
must be fully completed. To receive preference, bidder must be TERO certified through the
Cherokee Nation Tribal Employment Rights Office; proof of certification must accompany
submittals. Successful bidder will be obligated to comply with Tribal rules and regulations and
TERO.
A purchase order will be issued to the responsible Contractor who provides the lowest, most
responsive bid in accordance with the HACN Procurement Policy. Award will be subject to
availability of funds.
MANDATORY SUBMITTAL INFORMATION: The deadline for bids is September 23, 2019 at 5:00
P.M. Bids may be mailed to the Housing Authority of the Cherokee Nation, Attn: Tonya
Lockwood, P.O. Box 1007, Tahlequah, OK 74465. Bids may also be faxed to the attention of
Tonya Lockwood at 918-431-9306 or e-mailed to tonya.lockwood@hacn.org or hand delivered
to Tonya Lockwood at 5000 S. Muskogee Avenue, Tahlequah, Ok. 74464. It is the bidder’s
responsibility to ensure delivery of bids. Bids received after the deadline will not be
considered.
Bid Acceptance: Bids will be accepted from Indian and Non-Indian bidders. HACN reserves the
right to determine if a bid meets stated requirements, and to award a purchase order for the bid
that is in the best interest of the HACN, including but not limited to the total cost and capability
of the bidder. Bidders are responsible for any and all costs associated with the preparation and
submission of bids. No bidder may withdraw their bid within 30 days after the due date. HACN
reserves the right to reject any and all bids.
Tribal and Indian Preference: Indian preference will be given only to bidders who provide
proof of current certification from the Cherokee Nation Tribal Employments Office (TERO)
located in Tahlequah, OK. Proof of TERO certification must be included with the bid. This bid is
subject to Section 7(b) of the Indian Self-Determination and Education Assistance Act, (25
U.S.C.405 e) which requires in part that to the greatest extent feasible, preference in the award
of contracts and subcontracts shall be given to Indian Organizations and Indian Owned
Economic Enterprises. Cherokee Nation TERO requirements apply, including the fee of ½ of 1%
of contract award. The successful bidder must complete the TERO Labor Agreement and pay all
applicable fees, including $25 per day per non-Indian employee working on this project (see
Legislative Act 01-14). Please contact the TERO office at (918) 453-5334 with any questions.
The successful bidder must have all fees and paperwork submitted to TERO for a contract/P.O.
to be considered fully executed.
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Bid Solicitation A10-08-19-4287
Wage Rate #OK190005 applies to this project. Any state or Tribal law requiring the payment of
wage rates that exceed the corresponding Federal rate is inapplicable and shall not be
enforced.
General Conditions:
The Contractor/Subcontractor agrees to the U.S. Department of Housing and Urban
Development, Office of Public and Indian Housing, Instructions to Bidders for Contracts (HUD-
5369), Representations, Certifications, and Other Statements of Bidders (HUD-5369-A) and
General Contract Conditions for Small Construction/Development Contracts (HUD-5370-EZ).
The contractor/subcontractor can review the above mentioned General Conditions for HUD at
https://hud.gov/offices/cpo/forms.
Bidders can visit the job site and acquaint themselves with the exact nature of work to be
performed. To schedule a site visit contact David Tackett at (918) 822-2985.
The Contractor shall verify all quantities, measurements or dimensions, conditions, plans, scope
of work, and write up before submitting a bid. Change Orders will not be approved based on
mistaken quantity count, measurements or dimensions. At the time of the opening of bids,
each bidder will be presumed to have: Inspected the sites, familiarized themselves with any
existing conditions and read and become thoroughly familiar to the scope of work and contract
documents. (Including all addenda)
Method of Award: After reviewing all bids received, the purchase order will be awarded to the
responsible bidder whose bid is determined to be the lowest and most responsive/responsible
in accordance with the HACN Procurement Policy.
THE FOLLOWING FACTORS WILL BE GIVEN CONSIDERATION:
Number of Current, Pending Projects
Previous Projects Completed on Time
Quality of Work on Previous Projects
Outstanding Warranty issues
Method of Payment: Payments will be made in two payments at 50% inspection report and at
100% completion and acceptance of work approved by the HACN Inspector.
Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters:
No Contracts/Purchase Orders shall be awarded to debarred, suspended, or ineligible
contractors, under Executive Order 12549 (Debarment and Suspension). Contractors may be
suspended, debarred, or determined ineligible by HUD regulations (24 CFR Part 24) or by other
Federal agencies (e.g., Department of Labor, for violations of Labor Regulations) when
necessary to protect the Housing Authority of the Cherokee Nation in its business dealings. The
HACN may suspend or debar a contractor under state, local or tribal laws as applicable.
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Bid Solicitation A10-08-19-4287
The responding party certifies to the best of its knowledge and belief that the person, the firm,
or any of its principals are not presently debarred, suspended, proposed for debarment, or
declared ineligible for the award of contracts by any Federal agency or Indian Tribe. The bidder
will also certify they have not, within a three-year period preceding this Request for Bid:
Been convicted of or had a civil judgment rendered against them for: commission of
fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, Local or Tribal) contract or subcontract; violation of
Federal or State anti-trust statutes relating to the submission of offers; or commissions
of embezzlement, theft, forgery, bribery, falsifications or destruction of records, making
false statements, and are not presently indicted for, or otherwise criminally or civilly
charged by governmental entity with, commission of any of the offenses enumerated in
this provision, or
Had one or more contracts terminated for default by a Federal, State, Local or Tribal
agency.
The responding party shall provide immediate written notice to the HACN if, at any time prior
to contract award, the person learns its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
Insurance Requirements (For Successful Bidder Only): Before performing contractual services
on the behalf of or for the HACN, compliance with the following insurance requirements must
be verified. Provide an original Certificate of Insurance naming the Housing Authority of the
Cherokee Nation of Oklahoma as a certificate holder and should read as follows:
Housing Authority of the Cherokee Nation
P.O. Box 1007
Tahlequah, Oklahoma 74464
The certificate should contain the following information:
1) Type of insurance
2) Policy number
3) Effective date
4) Expiration date
5) Limits of Liability (this amount is usually stated in thousands)
6) Ten-day cancellation clause
**Required Coverage:
1) Worker’s Compensation and Employer’s Liability:
Limits of Liability:
Bodily Injury by Accident: $100,000 each accident
Bodily Injury by Disease: $500,000 policy limit
Bodily Injury by Disease: $100,000 each employee
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Bid Solicitation A10-08-19-4287
Oklahoma Statute requires Worker’s Compensation coverage for anyone with
one (1) or more employees. ** Exclusion forms require prior approval by the
Contract Manager
2) General Liability:
Coverage:
Comprehensive (including products/completed operations)
Limits of Liability:
Bodily Injury and Property Damage Combined: $100,000.00
(each occurrence)
3) Automobile Coverage:
Vehicles Covered:
All Autos
Bodily Injury and Property Damage Combined: $100,000
Hired Autos
Non-owned Autos
Limits of Liability:
Note: The Contractor shall either: (1) during the life of his subcontract, require each of his
subcontractors to procure and to maintain Subcontractor’s Public Liability and Property Damage
Coverage or the same types of coverage in the same amounts as specified above, or (2) insure the
activities of this subcontractors in his own policy.
Warranties/Workmanship: The contractor/subcontractor shall warranty his work against
faulty materials or workmanship for a period of One (1) Year and replace same at the direction
of the Housing Authority of the Cherokee Nation (HACN) at no cost to the homeowner and/or
the Housing Authority of the Cherokee Nation. The one-year period shall begin on the date of
the final acceptance (inspection) for the completed job by the Inspector or designee. All labor
shall have a one (1) warranty.
The contractor/subcontractor shall present all manufacturers’ warranties to the homeowner
with a copy to the Housing Authority of the Cherokee Nation (appliances, HVAC, termite
treatment, roofing, hot water heaters, flooring, etc.) upon completion of the work and
submitted with all closing documents and final invoice.
Subcontracts: The successful bidder is specifically advised that any person, firm, or other party
to whom it is proposed to award a subcontract under this contract must be approved by the
HACN, and the TERO office must be consulted prior to any subcontractor being on site to
ensure all appropriate forms, paperwork and approvals are in place. The successful bidder will
be required to complete the Request for Acceptance of Subcontractor at the time of the
contract signing if a subcontractor is to be utilized. All sums due to any suppliers or
subcontractors must be paid and Lien Waivers submitted to HACN prior to any draw being
released to Contractor.
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