Youth Baseball Officials for Blue Springs Parks Sports Leagues

Agency:	City of Blue Springs
State:	Missouri
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Posted:	Feb 8, 2023
Due:	Mar 1, 2023
Publication URL:	To access bid details, please log in.

Attachment Preview

Invitation to Bid

The City of Blue Springs will accept separate sealed bids from qualified organizations, LLCs, or

individuals interested in providing the following:

Youth Sports Officials for Youth Baseball League Blue Springs Parks and Recreation

with the Attached Specifications

FOR QUESTIONS CONTACT

Delaney Johnson (816-228-0270) – djohnson@bluespringsgov.com

BIDS MUST BE RECEIVED BY:

Wednesday, March 1st, by 12:00 p.m.

PLEASE MARK YOUR SUBMITTAL “Sports Officials”

AND MAIL or DROP OF AT:

Blue Springs Fieldhouse

Attn: Delaney Johnson

Recreation Supervisor

Blue Springs Parks and Recreation

425 NE Mock Ave.

Blue Springs, MO 64014

City of Blue Springs

Invitation to Bid

The City of Blue Springs will accept separate sealed bids from qualified contractors

interested in the following work:

Youth Baseball League:

Bids will be received until 12p.m. local time, on Wednesday March 1st at the Blue

Springs Fieldhouse located at 425 NE Mock Ave., Blue Springs, MO 64014 when

bids will be read aloud at that time. Bid documents are available at the City of

Blue Springs web page http://www.bluespringsgov.com/bids.aspx or by

contacting Delaney Johnson, Recreation Supervisor (816-228-0270) or email

djohnson@bluespringsgov.com

Pursuant to 610.021 RSMo, all documents within a request for bids will become open

record to the public upon a negotiated contract being executed. All documents within a

request for bid become open record as soon as the bid is opened. Bidders and

proposers should be aware that all documents within a submittal will become open

records.

The City reserves the right to reject any and all bids, to waive technical defects in the

bid, and to select the bid(s) deemed most advantageous to the City. The City reserves

the right to award multiple agreements based on qualifications. No offeror may

withdraw his bid for a period of (60) sixty days after the date of opening. Selected

contractor will be required to be a registered business with the Missouri Secretary of

State, obtain a City of Blue Springs Business License, provide proof of E-Verify

documentation and provide Certificate of Insurance listing the City of Blue Springs as

additional insured.

SPORTS OFFICIALS

SCOPE OF SERVICES AND GENERAL TERMS

INSTRUCTION TO BIDDERS

1. Bid Submittal: If sent by mail, one original signed Bid shall be submitted in one sealed

package, clearly marked on the outside of the package with “Sports Officials” and addressed to:

City of Blue Springs

Parks & Recreation

425 NE Mock Ave

Blue Springs, MO 64014

2. Legal Name and Signature: Bids shall clearly indicate the legal name, address, and telephone

number of the bidder (company, firm, corporation, partnership, or individual). The signer shall

have the authority to bind the company to the submitted Bid. Failure to properly sign the Bid

form shall invalidate name, and it shall not be considered for award.

3. Clarification and Addenda: Each bidder shall examine all Bid documents and shall judge all

matters relating to the adequacy and accuracy of such documents. Any inquiries or suggestions,

concerning interpretation, clarification, or additional information pertaining to the Bid shall be

made through the Parks and Recreation Department in writing or through email. All questions

regarding the Bid Document need to be received by the Parks and Recreation Department no

later than Friday, February 24th. All addendums will be posted by Wednesday February 22nd. The

Parks and Recreation Department shall not be responsible for oral interpretations given by any

City employee, representative, or others. The issuance of written addenda is the official method

whereby interpretation, clarification, or additional information can be given.

4. Bid Expenses: All expenses for making Bids to the City are to be borne by the bidder.

5. Irrevocable Offer: Any Bid may be withdrawn up until the due date and time set for opening of

Bids. Any Bid not so withdrawn shall, upon receiving, constitute an irrevocable offer for a

minimum period of 60 days to sell to the City the goods or services, until one or more of the Bids

have been duly accepted by the City.

6. Responsive and Responsible Bidder: To be responsive, a bidder shall submit a Bid which

conforms in all material respects to the requirements set forth in the Invitation for Bid. To be a

responsible bidder, the bidder shall have the capability in all respects to perform fully the

contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity,

facilities, equipment and credit which will ensure good faith performance. The lowest responsible

bidder shall mean the bidder who makes the lowest Bid to sell goods or services of a quality

which conforms closest to the quality of goods or services set forth in the specifications or

otherwise required by the City and who is known to be fit and capable to perform the Bid as

made.

7. Reserved Rights: The City of Blue Springs reserves the right to make such investigations as it

deems necessary to make the determination of the bidder’s responsiveness and responsibility.

Such information may include but shall not be limited to: current financial statement, verification

of availability of equipment and personnel, and past performance records. The City reserves the

right to split the bid to multiple vendors. The City also reserves the right to award the bid to one

vendor for all services, whichever is more advantageous for the City.

8. Liability and Indemnity:

a. In no event shall the City be liable to the Contractor for special, indirect, or

consequential damages, except those caused by the City’s gross negligence or willful or wanton

misconduct arising out of or in any way connected with a breach of this contract. The maximum

liability of the City shall be limited to the amount of money to be paid or received by the City

under this contract.

b. The Contractor shall defend, indemnify and save harmless the City, its elected or

appointed officials, agents and employees from and against any and all liability, suits, damages,

costs (including attorney fees), losses, outlays and expenses from claims in any manner caused

by, or allegedly caused by, or arising out of, or connected with, this contract, or the work or any

subcontract thereunder (the Contractor hereby assuming full responsibility for relations with

subcontractors), including, but not limited to, claims for personal injuries, death, property

damage, or for damages from the award of this contract to Contractor.

c. The Contractor shall indemnify and hold the City harmless from all wages or overtime

compensation due any employees in rendering services pursuant to this agreement or any

subcontract, including payment of reasonable attorneys’ fees and costs in the defense of any

claim made under the Fair Labor Standards Act, the Missouri Prevailing Wage Law or any other

federal or state law.

9. Bid Forms, Variances, Alternates: Bids must be submitted on attached City forms, although

additional information may be attached. Bidders must fully comply with the City requested

specifications and terms and conditions.

10. Prices Bid: Give both unit price and extended total. Price must be stated in units of quantity

specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid,

the unit price of the Bid will govern. Payment terms shall be Net 30 if not otherwise specified.

11. Quality Terms: The City of Blue Springs reserves the right to reject any or all services if not

performed to acceptable standards.

12. Tax-Exempt: The City of Blue Springs is exempt from sales taxes and Federal Excise Taxes:

Missouri Tax ID Number 12486957.

13. Awards:

a. As the best interest of the City may require, the right is reserved to make awards by

item, group of items, all or none, or a combination thereof; to reject any and all bids or waive

any minor irregularity or technicality in Bids received.

b. Awards will be made to the Bidder whose Bid (1) meets the specifications and all other

requirements of the Invitation for Bid and (2) is the best Bid, considering price, delivery,

responsibility of the bidder, and all other relevant factors.

14. Regulations: It shall be the responsibility of each bidder to assure compliance with OSHA,

EPA, Federal, State of Missouri, and City rules, regulations, or other requirements, as each may

apply.

15. Termination of Award: Any failure of the bidder to satisfy the requirements of the City shall

be reason for termination of the award. Any Bid may be rejected in whole or in part for good

cause when in the best interest of the City.

16. Bid Tabulation: Bidders may request a copy of the bid tabulation of the Invitation for Bid.

17. Budgetary Constraints: The City of Blue Springs reserves the right to reduce or increase the

quantity, retract any item from the Bid, or upon notification, terminate entire agreement

without any obligations or penalty based upon availability of funds.

19. Affidavit for Service Contracts: The Bidder represents, in accordance with RSMO 285.530.2

that they have not employed, or subcontracted with, unauthorized aliens in connection with the

scope of work to be done under the Bid and agrees to provide an affidavit to the City of Blue

Springs affirming that they have not, and will not in connection with the Bid, knowingly employ,

or subcontract with, any person who is an unauthorized alien.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Title:	Youth Baseball Officials for Blue Springs Parks Sports Leagues
Category:	Professional Services
Status:	Open

Youth Baseball Officials for Blue Springs Parks Sports Leagues

Attachment Preview

See also