Request for Proposal
Bid Number: 20-05-2310LE
The Navajo Nation Office of the Controller - Purchasing Department and the Navajo Division of
Transportation (Navajo DOT) are soliciting proposals and sealed bids for “Bid #: 20-05-2310LE, Moenave
Road, Tuba City, Aggregate Base Course”
Contacts for a bid packet are:
1) Sheila Clyde, Sr. Office Specialist Navajo Division of Transportation –
email@example.com; (928) 551-7108 or (505) 371-8300.
2) Jeremy Ben, Navajo Nation Purchasing Department, firstname.lastname@example.org, (928) 871-6316
Closing date is July 3, 2020, at 3:00 p.m. Mountain Daylight Saving Time (M.D.T.). Any proposal(s)
received after this date and time will not be accepted and will be returned to the sender. No faxed or email
proposals or bids will be accepted.
All proposal MUST have the Prospective Respondent’s name and contact information on the outside of the
Sealed Proposal Packet and Proposal Cost (envelopes). If not included, it will be considered “Non-
All proposals are to be submitted to:
Navajo Division of Transportation – Roads
Attention: Sheila Clyde, Sr. Office Specialist
P.O. Box 4620
Window Rock, AZ 86515
Phone: (505) 371-8300
Hand Delivery: Driving Instructions from Gallup, New Mexico
Take Exit 20 from I-40. Take US491 from Gallup, New Mexico to Yatahey, NM, which is
approximately 5.5 miles. Approach a Y-Intersection. Take US264 and go about 15 miles. The
Navajo Division of Transportation Complex will be on the right side of US491 on Indian Route 54.
All proposals and bid form shall be sent in sealed envelope, clearly marked with the following information:
RFP Bid Number:
Description or Title:
“Moenave Road – Tuba City, Arizona – Aggregate Base Course”
Jeremy J. Ben, Buyer
Navajo Nation Purchasing Department
Phone: (928) 871-6316
Sheila Clyde, Sr. Office Specialist
Navajo Division of Transportation - Department of Roads
Phone: (505) 371-8300
Cell: (928) 551-7108
Please submit an Original and three (3) copies of proposals.
INFORMATION ONLY – NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient information
that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the materials to be
included. These are mandatory requirements which must be met to be eligible for consideration.
Failure to adhere will result in a “Non-Responsive” Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities
Prospective respondents “Inquiry Timeline.”
All inquiries and questions will be answered
prior to this date. Questions must be submitted
in writing only. If needed, an Addendum will
be issued to all vendors who requested for a
copy of the RFP to ensure they all received the
same information. No questions accepted after
Due date for all proposals via email to
Bid Opening of proposals and evaluations by
the Review Panel
Award of Contract – It takes at least six to eight
weeks to process a contract.
Friday, June 26, 2020 at 4:00 p.m.
July 3, 2020, at 3:00 p.m.
Week of July 6, 2020
By July 10, 2020
D. INQUIRIES: Prospective respondents may contact Navajo Division of Transportation (DOT) –
Department of Roads staff via email (email@example.com) in reference to this RFP in obtaining
clarification of requirements. No inquiries will be accepted after the inquiring date listed in Section
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event it
becomes necessary to revise any part of this RFP, an addendum will be issued. Any respondents
that already submitted a proposal will be notified.
F. PROPOSALS SUBMISSION: Proposal must be received on Friday, July 3, 2020, by 3:00 p.m.
Mountain Daylight Saving Time (M.D.T). Respondents who are mailing their proposals should
allow sufficient time for mail delivery to ensure receipt by the time specified. If mailed, it is
recommended that proposals be sent by certified mail to the address indicated on the Page 2 of this
G. NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of all proposal, one original
and three (3) copies must be enclosed in one sealed envelope. The outside of the envelope should
be clearly marked with 1) Respondent’s Contact information, and 2) the “Bid Number 20-05-
2310LE - Moenave Road Tuba City, Arizona – Aggregate Base Course.”
H. LATE RECEIPT OF PROPOSALS: Late proposal will not be accepted. It is the responsibility of
the respondent to ensure that the proposal arrives at the Navajo Division of Transportation –
Department of Roads on or before the date/time specified.
I. REJECTION OF PROPOSALS: The Navajo Division of Transportation (Navajo DOT) –
Department of Roads reserves the right to reject any or all proposals and to waive informalities and
minor irregularities in the proposals received.
J. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data, contents
contained within the proposals must be clearly stated in the proposal itself. Each and every page
of the propriety material must be labeled or identified with the word “Proprietary.” Proprietary
information submitted in response to this RFP will be handled in accordance with applicable
K. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP shall
become the property of the Navajo Nation and will not be returned to the respondent. Responses
received will be retained by the Navajo DOT – Department of Roads and may be reviewed by any
person(s) after the final selection has been made, subject to Section J. The Navajo DOT –
Department of Roads has the right to use any or all systems, ideas presented in this RFP, subject to
limitations in Section J. Disqualification or non-selection of a respondent does not eliminate this
L. INCURRING COSTS: The Navajo DOT – Department of Roads is not liable for any cost incurred
by the Respondent prior to issuance of service contract or a purchase order.
M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful
Respondent will become contractual obligation, if acquisition action ensues. Failure of the
successful Respondents to accept this obligation may result in cancellation of the award and such
respondent may be removed from consideration for future solicitation.
N. ACCEPTANCE TIME: The Navajo DOT – Department of Roads, in coordination with the Navajo
Nation Business Regulatory Department and the Navajo Nation Office of the Controller, intends to
select the successful Respondent in the time specified in Section C, after the closing date of receipt
O. AWARD OF SERVICE CONTRACT: Upon selection, Navajo DOT – Department of Roads will
initiate the Service Contract and License Agreement in the name of the successful respondent; and
the contents of the proposal submitted by the respondent will become part of the contract.
P. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from
entering into a consortium for the purpose of offering a proposal in response to this RFP. Parties
to a consortium will not be permitted to submit independent proposals in response to this RFP.
Q. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with specific related technical background, will be
selected and evaluate the proposals received in accordance with general criteria used
herein. The review panel may request for a meeting for purposes of proposal clarification
and the respondent should be prepared to provide any additional information the Review
Panel feels necessary for a fair evaluation of the proposals.
b. Failure of a respondent to provide any information, requested in this RFP, may result in
the proposal being disqualified. All proposals must be endorsed with the signature of a
responsible official having the authority to bind the respondent in the execution of a
c. The sole objective of the review panel is to select the respondent most responsive to the
needs of the Navajo Nation, Navajo DOT, and the Department of Roads. The specification
in this RFP represent the minimum performance necessary for a response. Based on the
evaluation criteria established in this RFP, the Review Panel will select and recommend
the respondent who best meets the objective in the Scope of Work in Part II.
d. The Technical Proposal Factors will be used to evaluate the proposal(s) based on a 100
points-scale system, with 10 additional points for Navajo Nation Priority #1 Businesses, or
five (5) additional points for Navajo Nation Priority #2 Businesses.