Request for Proposals for
Friday, December 2, 2022
Proposals must be received no later than 4:00 PM PST Thursday,
January 12, 2023, at the following address:
City of Malibu
Attn: Kristin Riesgo, Acting Community Services Director
23825 Stuart Ranch Road
Malibu, CA 90265
City of Malibu
Request for Proposals
Release Date: Friday, December 2, 2022
Submissions Due: 4:00 PM on Thursday, January 12, 2023
The City of Malibu (City) is seeking proposals from qualified firms to provide custodial
services for Malibu City Hall and five City park facilities.
The City of Malibu (City) is a coastal city located in the northwestern portion of Los
Angeles County, California, and has a population of approximately 10,654. The City is
host to approximately 15 million visitors a year. The City is a general law city incorporated
under California law in 1991. It operates under the Council/Manager form of government
and is considered a contract city and offers a full range of municipal services. The five
Members of the City Council are elected at-large. They serve staggered four-year terms,
with the Mayor being selected from among the Councilmembers. The City spans
approximately 21 miles of the Pacific Ocean coastline and extends inland less than a mile
in most parts of that span, and slightly more than 2 miles at its widest span. The City
currently has 97 full-time employees and 13.27 full-time equivalent part-time employees.
The City, organized into seven departments, provides several services in-house,
including management and administrative services, building safety, community services,
environmental sustainability, planning, public safety, public works and engineering. The
City’s Adopted Fiscal Year 2022-2023 totals $89.8 million and includes General Fund
annual expenditures for ongoing City operations of $44.2 million.
Malibu City Hall is in the Civic Center area, four City parks are in City limits, and one park
is outside of City limits. The City strives to provide upscale services with clean and
sanitized facilities; therefore, requiring daily custodial services throughout the year.
Additionally, the City is dedicated to preserving the natural environment and, to this end,
has implemented policies and initiatives that the selected firm must uphold. As part of its
ongoing efforts to promote environmental sustainability the City is striving to become
zero-waste in its municipal operations (diverting 90% of disposed waste from the landfill)
and providing a toxic-free environment. The selected firm is expected to assist the City in
achieving this goal by helping to minimize cross-contamination of recycling and landfill
waste and practicing pollution prevention by using third-party certified green cleaning
products. The selected firm would be required to attend a one-hour training/overview of
the City’s waste management practices and zero-waste initiatives as these practices are
Scope of Services
The selected firm shall provide custodial services for offices, community rooms, common
areas, kitchens, restrooms, and outdoor areas.
The custodial services include but are not limited to cleaning, washing, emptying trash,
and other services necessary to maintain and secure facilities in operational condition.
The services shall be implemented in accordance with a mixture of daily, weekly, monthly,
quarterly, and seasonal cleaning and maintenance schedules. In addition, the selected
firm shall assist with preventive and miscellaneous maintenance work by promptly
reporting broken, malfunctioning, or vandalized equipment, fixtures, or structures.
Before beginning the work, the selected firm must attend a one-hour training/overview of
the City’s waste management practices and zero-waste initiatives.
After the first month of service, a City representative(s) will conduct a formal inspection
with a representative(s) of the selected firm to establish an acceptable level of
performance. After acceptance by the City, this level of service quality shall be maintained
throughout the contract period. City representatives will conduct bi-monthly meetings to
review and discuss the status of the work with the selected firm on an ongoing basis.
The selected firm shall provide all management, tools, equipment, supplies, materials,
and labor necessary to ensure that custodial services are performed at Malibu City Hall,
parks, and facilities in a manner that will maintain a satisfactory condition and present a
clean, neat, and professional appearance.
Charmlee Wilderness Park – 2577 Encinal Canyon Road
A 532-acre wilderness park within the Santa Monica Mountains. The park
includes picnic areas and over eight miles of hiking trails, a nature center, and a
330 square foot restroom building.
Las Flores Creek Park – 3805 Las Flores Canyon Road
Four-acre neighborhood park situated along Las Flores Creek with walking
paths, a 300 square foot restroom building, picnic areas, and playground.
Malibu Bluffs Park and Michael Landon Center – 24250 Pacific Coast Highway
Six-acre Community Park with two baseball diamonds, a multi-sport athletic field,
playground, jogging paths, picnic tables, and outlook area. The Michael Landon
Center is a 3,000 square foot building and includes restrooms, an activity room,
storage area, kitchen, staff offices, and common areas.
Malibu City Hall – 23825 Stuart Ranch Road
A 35,000 square foot commercial office building including offices, two kitchens,
patios, theater, community rooms, conference rooms, restrooms, and common
Malibu Equestrian Park – 6225 Merritt Drive
Consists of two riding arenas, picnic area, a 320 square foot restroom building,
and riding trails.
Trancas Canyon Park – 6050 Trancas Canyon Road
Six and one-half acre neighborhood park contains an access road, vehicle
parking, playground, dog park, a 300 square foot restroom building, picnic
shelter, and open turf area.
General Description of the Work to be Performed
After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter,
and other foreign matter. Any spots shall be removed by carpet manufacturer's
approved methods as soon as noticed. Area and throw rugs are included to
receive this service. All carpets shall be cleaned in accordance with standard
commercial practices. No bonnet cleaning machines shall be used. A portable
water extractor spot remover should be on hand during every shift. A heavy-duty
spot remover may be required in heavily soiled areas. After shampooing, the
carpeted area will be uniform in appearance and free of stains and discoloration.
All cleaning solutions shall be removed from baseboards, furniture, trash
receptacles, chairs, and other similar items. Chairs, trash receptacles, and other
items shall be moved to clean carpets beneath them, then returned to their
Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals,
lavatories, dispensers, plumbing fixtures, doors, walls, and other such surfaces
using a germicidal detergent. After cleaning, receptacles will be free of deposits,
dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry
doors (including handles, kick-plates, ventilation grates, metal guards, etc.), and
wall areas adjacent to wall-mounted lavatories, urinals, and toilets.
Clean and disinfect all-porcelain and polished metal surfaces, including orifices
and drains, as well as exterior surfaces of the fountain. Drinking fountains shall
be free from streaks, stains, spots, smudges, scale, foreign materials, and other
All horizontal surfaces, including sign surfaces, pictures, ledges, pot shelves,
light fixtures (removal of dead insects), must be dusted or cleaned to eliminate
Windows are the glass surfaces that are an integral part of the outer wall of the
building. Window screens shall be removed, cleaned, and replaced as needed.
After the window has been cleaned, exterior frames, casings, sills, and glass
shall be free of all traces of film, dirt, smudges, yellow insect droppings, water,
and other foreign matter. Likewise, all parts of doors and door kick-plates shall
be free of film, dirt, smudges, water, and other foreign matter.
All floors, except carpeted areas or area/throw rugs, shall be swept, dust
mopped, damp mopped, wet mopped, and buffed, as needed and, depending on
the material, to ensure they have a uniform, glossy appearance and are free from
dirt, debris, dust, scuff marks, heels marks, other stains and discoloration, and
other foreign matter. Baseboards, corners, and wall/floor edges shall also be
clean. All floor maintenance solutions shall be removed from baseboards,
furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable
items shall be moved to maintain floors beneath them. All moved items shall be
returned to their original and proper position.
Green Cleaning Supplies
Third-party certified green cleaning supplies such as Simple Green and Green
Works or equal must be used for all cleaning purposes. Acceptable certifications
include Green Seal, EPA Safer Choice, and Ecologo.
Strip, scrub, seal, and wax floors in the common areas as scheduled to maintain
a uniform, glossy appearance. A non-skid wax is required. A uniform glossy
appearance is free of scuff marks, heel marks, wax buildup, and other stains and