RFP - Reservoir Inspection Services

Agency: City of Imperial
State: California
Type of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
Posted: Jul 31, 2020
Due: Aug 20, 2020
Publication URL: To access bid details, please log in.
RFP - Reservoir Inspection Services
RFP-P08-2020 Reservoir Inspection Services
NOTICE IS HEREBY GIVEN that the City of Imperial will receive up to, but no later 1:00 p.m. on Thursday, August 20, 2020, PROPOSALS for negotiation and award of a contract concerning Reservoir Inspection Services.
To be considered, one original and three copies of PROPOSALS must be received in the office of the CITY CLERK, 420 South Imperial, California, 92251, Attention: Debra Jackson, City Clerk, by the time specified above.
Questions concerning the proposal should be directed to Debra Jackson, City Clerk, with the City of Imperial at (760) 355-3334 or via email: cityclerk@cityofimperial.org (link sends e-mail) .

Attachment Preview

City of Imperial
Public Services Department
Reservoir Inspection
Services
Request for Proposal
P08-2020
Project Funded by: City Funds
Point of Contact:
Public Services Department
Jisela Solorzano, Administrative Assistant
420 S. Imperial Avenue., Imperial, CA 92251
760.355.2155
jsolorzano@cityofimperial.org
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Table of Contents
Request for Proposals ............................................................................................. Attachment A
Information for Proposers.......................................................................................Attachment B
Section 09911 In-Service Cleaning and Inspection...........................................Attachment C
Reservoir Tank Map .............................................................................................. Appendix 1
Quotation Sheet ...................................................................................................... Appendix 2
City of Imperial Governing Agreement ................................................................ Attachment D
Insurance Requirements ........................................................................................ Attachment E
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ATTACHMENT A
CITY OF IMPERIAL
REQUEST FOR PROPOSALS FOR
RESERVIOR INSPECTION SERVICES
NOTICE IS HEREBY GIVEN that the City of Imperial, acting by and through its CITY
COUNCIL, hereinafter referred to as the “CITY”, will receive up to, but no later 1:00 p.m. on
Thursday, August 20, 2020, PROPOSALS for negotiation and award of a contract concerning
Reservoir Inspection Services.
To be considered, one original and three copies of PROPOSALS must be received in the office
of the CITY CLERK, 420 South Imperial, CA, California, 92251, Attention: Debra Jackson, City
Clerk, by the time specified above.
It is the CITY’s intention to select the Contractor whose proposal is deemed to be most
advantageous to the CITY in accordance with the evaluation criteria set forth in this Request for
Proposals. The Public Services Department will review and score the proposals and recommend
the most responsive and responsible services to receive the contract award. City staff
recommendation will be forwarded to the IMPERIAL CITY COUNCIL for final determination.
Each proposal must conform and be responsive to the City of Imperial’s Governing Agreement,
a copy of which is attached as Attachment D. This Governing Agreement may also be obtained
at City Of Imperial City Hall located at 420 South Imperial Avenue, Imperial CA 92251.
The CITY reserves the right to reject any or all PROPOSALS, or to waive any irregularities or
informalities in any qualifications or in the selection process. Disadvantaged Business
Enterprises (DBE), Minority Business Enterprises (MBE), Women Business Enterprises (WBE),
and Veteran Owned Businesses (VOB) are encouraged to participate.
Questions concerning the proposal should be directed to Debra Jackson, City Clerk, with the City
of Imperial at (760) 355-3334 or via email: cityclerk@cityofimperial.org.
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1.0 PURPOSE
ATTACHMENT B
INFORMATION FOR PROPOSERS
The CITY, through the Public Services Department, is soliciting competitive proposals from
qualified experienced individuals or contractor to provide Reservoir Inspection Services funded
by City funds. Final selection of individual or contractor will be contingent upon approval from
the Imperial City Council. All communications relating to this RFP must be directed to the
contact person named above and only through email or written correspondence. Any other
forms of communications between a respondent and CITY’s staff concerning this RFP are
prohibited. In no instance is a respondent to discuss cost information, quality of responses,
names of additional respondents, or any other information requested by or contained in a
proposal with the point of contact or any other staff prior to proposal evaluation. Failure to
comply with this section may result in CITY’s disqualification of the proposal. The respondent
is responsible for ensuring the response is received before the deadline. The CITY will accept
proposals via personal delivery and United States Postal Service or other delivery services such
as FedEx or United Parcel Service. CITY assumes no responsibility for lost or misrouted mail.
The term of the Agreement for services will be for the duration of the Reservoir Inspection
Services.
Quotation must be made on the attached Quotation Form (Appendix #2) included in this
Request for Quotation's, and all requested attachments must be submitted with the completed
Quotation Form. Failure to comply with all requirements may result in a determination that the
bidder is non-responsive.
Contractor shall field verify all reservoir dimensions identified in the specifications (Appendix
1) and shall provide inspection and cleaning services, as necessary for actual reservoir sized for
reservoirs.
Vendor shall provide quotes for inspection services, cleaning services, and minor repairs as set
forth on Attachment C.
2.0 CALENDAR OF EVENTS
2.1
2.2
RFP issued
Package, References, and other documentation must be
received by the City no later than 1:00 p.m. on
City Council Award Proposal
2.3
July 30, 2020
August 20, 2020
September 2, 2020
4
3.0 SCOPE OF SERVICES
The Contractor will perform these services under the supervision and direction of the Public
Services Director. The CITY wishes to contract with an individual or contractor for the duration of
the Reservoir Inspection Services.
Furnish services for visual video inspection, cleaning, and minor repairs of (3) water storage
reservoir(s) using certified commercial divers trained in potable water operations and reservoir
inspection practices. Work shall include cleaning of accumulated bottom sediment and removal
of any debris prior to performing the specified video inspection(s), and if applicable, making
minor coating repairs. Specific work to be performed is set for the on the attached List of
Materials Quotation sheet (Appendix #2) and the associated Project Specification Section 09911
(Attachment C). Reservoirs to be inspected are located in the City's service area within the City
of Imperial, CA.
All items shall include a price breakdown which includes the following minimum components:
Reservoir Inspection Fee
Reservoir Cleaning Fee
Inspection Report Preparation Fee
Minor Repair Fee
Contractor shall include a breakdown of specific Payment Term Requirements. Contractor may
also provide any special payment options (offers) for consideration by the City Staff.
Specific Services
I. All items must be bid
Required Project Services Schedule
All services as indicated hereafter shall be performed at a specific date and time to be decided by
the City Staff during the calendar year 2020. City Staff anticipates the project award will be
made within 15-60 calendar days of receipt of quotations. Quotations shall be valid for 60
calendar days subsequent to the quotation submittal date.
4.0 MANDATORY REQUIREMENTS FOR ALL PROPOSALS
4.1 All proposals must demonstrate that the contractor has a willingness and ability to
comply with all documents, including but not limited to, the Governing Agreement identified as
Attachment D.
4.2 All proposals must be accompanied with the name(s), title(s) and resume(s) of the
individual(s) who will be performing the services should the contract be awarded.
4.3 All contractors submitting proposals shall include with their proposals at least three (3) 5
current references, including name, address, and telephone number.
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