RFP - On-Call Environmental Services

Agency: City of Imperial
State: California
Type of Government: State & Local
Category:
  • F - Natural Resources and Conservation Services
  • V - Transportation, Travel and Relocation Services
Posted: Oct 9, 2019
Due: Oct 23, 2019
Publication URL: To access bid details, please log in.
RFP - On-Call Environmental Services
RFP - 2019-10
The City of Imperial, California invites professional firms to submit proposals to provide On-Call Environmental Consultant Services. The City of Imperial needs to have an On-call Environmental Consultant to review environmental documents submitted by private development or for the preparation of environmental documents for City projects. The costs associated with review of environmental documents by private development will be paid by the applicants as part of the application fees.

Proposals must be titled "RFP On-Call Environmental Services." and must be submitted no later than 3:00PM, Thursday, October 23, 2019. Postmarks and faxes are not acceptable. All proposals and questions regarding this RFP shall be directed in writing to:
Debra Jackson, City Clerk
City of Imperial
420 S. Imperial Avenue
Imperial, CA 92251
All proposals shall be submitted in sealed envelope(s) and shall be clearly marked:
“SEALED PROPOSAL- DO NOT OPEN WITH REGULAR MAIL.”
Proposals received after the due date and time will be returned unopened. Faxed proposals will not be accepted. Hand carried proposal will be accepted before the response due date during normal business hours.
Questions regarding this Request for Proposal may be directed to Othon Mora, Community Development Director, City of Imperial Community Development Department, 400 South Imperial Avenue, Suite 101; Imperial, CA 92251 or via email at omora@cityofimperial.org . All questions should be submitted in writing and all prospective consultants will receive copies of the questions and responses.
Last day to submit questions is October 21, 2019 by 12:00pm (noon).
Schedule
Release Date: Thursday, October 7, 2019
Submittal Date: Monday, October 23, 2019
Award Date: Wednesday, November 6, 2019
Notice to Proceed Date: Tuesday, November 25, 2019
Completion Date: N/A- Ongoing services- On-call

Attachment Preview

REQUEST FOR PROPOSALS FOR
CALIFORNIA ENVIRONMENTAL
QUALITY ACT ON-CALL CONSULTING
SERVICES
On-Call Environmental Services
Release Date: October 7, 2019
Submittal Deadline: Wednesday, October 23, 2019
At 3:00 p.m.
Community Development Department
400 South Imperial Avenue, Suite 101
Imperial, CA 92251
(760) 355-3326
www.cityofimperial.org
1. Introduction
The City of Imperial, California invites professional firms to submit proposals to provide On-Call
Environmental Consultant Services. The City of Imperial needs to have an On-call Environmental
Consultant to review environmental documents submitted by private development or for the
preparation of environmental documents for City projects. The costs associated with review of
environmental documents by private development will be paid by the applicants as part of the
application fees.
2. Purpose
The City of Imperial ("City") Community Development Department requests written responses
to a Request for Proposal (RFP) for selection of an On-Call Environmental Consultant
("Consultant") to provide environmental consulting services for one or more proposed projects
including, but not limited to, general plan amendments, rezones, plot plans, tentative
subdivision maps, conditional use permits, transportation plans and specific plans.
The Consultant will be responsible for the preparation of Environmental Impact Reports (EIR),
Environmental Impact Statements (EIS), Negative Declarations, Mitigated Negative Declarations,
technical studies and other California Environmental Quality Act (CEQA) and National
Environmental Protection Act (NEPA) documentation for proposed projects. The Consultant
must be willing to work collaboratively with, and manage the work of, other members of the
environmental analysis team.
The City will, based on qualifications presented in response to this RFP, select the firm(s) best
able to provide environmental consulting services for upcoming private and City initiated
projects.
3. The City of Imperial
The City of Imperial is located in the center of Imperial County in California’s southeastern
desert region. Incorporated in 1904, the City of Imperial is the oldest city in the county, and it is
currently the fast growing city in the Imperial Valley with an estimated population of 19,321
people according to latest population estimated from the State Department of Finance.
4. Scope of Work
The City has described the proposed scope of services in Exhibit A attached to this RFP which is
incorporated herein by reference.
City of Imperial 10/2019
On-call Environmental Services
1
5. Additional Environmental Consultant Responsibilities
The Consultant shall be responsible for completing the specified services in accordance with the
City's Professional Services Agreement (Exhibit B).
6. Term
The term of the agreement shall be determined upon need of services and consistent with the
City's policies.
7. Proposal Requirements
The proposal shall clearly address all of the information requested herein. To achieve a uniform
review process and obtain the maximum degree of comparability, it is required that proposals
be organized and contain all information as specified below:
A. Cover Letter: Maximum of two pages serving as an Executive Summary which shall
include an understanding of the scope of services. The RFP shall be transmitted with a
cover letter that must be signed by an official authorized to bind the consultant
contractually. That letter accompanying the RFP shall also provide the name, title,
address, and telephone number of individuals with the authority to negotiate and
contractually bind the consultant. The cover letter constitutes certification by the
consultant, under penalty of perjury, that the consultant complies with
nondiscrimination requirements of the State and Federal Government. An unsigned
proposal or one signed by an individual unauthorized to bind the consultant may be
rejected.
B. Introduction/Information: Introduction of the service proposal, including a statement of
understanding for the types of services contemplated. Provide a discussion on how the
objectives of the scope of services will be accomplished. Provide the name of the firm
submitting the proposal, its mailing address, telephone number, and the name of the
individual to contact if further information is required. Any participating firms and
proposed subconsultants shall be identified and included in the proposal (all
subconsultants must be approved by City prior to signing the agreement with City).
C. The firm's approach to delivering the scope of services. Provide a description of the
firm's approach to communicating effectively with City staff and officials, other
jurisdictional stakeholders, and the public, to facilitate successful delivery of assigned
tasks.
D. Firm Profile: Provide a description of the firm, including number of professional
personnel, years in business, office location(s), organizational structure (e.g.,
corporation, partnership, sole practitioner, etc.), areas of particular expertise, etc.
City of Imperial 10/2019
On-call Environmental Services
2
E. Location of principal office that will be responsible for the implementation of this
contract.
F. Resume of the Lead Consultant.
G. Key Personnel: Provide a summary description of the key personnel who will be involved
in this project, their roles and responsibilities, and their experience in similar past
projects. The proposal must name a project manager. In addition to this summary, full
resumes should be provided.
H. Identify at least five (5) successfully completed projects of a similar nature, preferably
with direct involvement of municipal government in California. Each project listed shall
include the name of the agency, project manager, phone number, and description of
work performed. Consulting project currently underway may also be submitted for
consideration.
I. Cost Proposal (including hourly rate) for services. Include any subconsultant's fee
schedule, if applicable. This should include hourly billable costs of each team member;
project manager, associate and various titles.
J. Any other information which should be considered, such as any special services or
customer service philosophy which define your firm's practices.
K. Other Requirements: Provide a declaration regarding existing potential conflict of
interest; i.e., other projects or commitments which might impair or undermine the
consultant’s ability or credibility regarding the proposed services. The firm will be
required to have professional liability insurance including liability at a minimum of one
million per occurrence, worker's compensation, and vehicle coverage including
comprehensive and collision insurance naming the City of Imperial as additional insured.
The proposal shall state whether such insurances will be in force at time of contract
execution.
8. Submittal
Proposal responses must adhere to the requirements outlined in this section. The original
proposal and each subsequent copy must be submitted on paper, property bound, appropriately
tabbed and labeled in the following order:
Three (3) bound copies, one (1) color digital Microsoft word copy, and one (1) color digital pdf
copy of the proposal must be submitted no later than 3:00PM , Wednesday, October 23, 2019.
Postmarks and faxes are not acceptable. Proposals must be titled "RFP On-Call Environmental
Services." All proposals and questions regarding this RFP shall be directed in writing to:
City of Imperial 10/2019
On-call Environmental Services
3
Debra Jackson, City Clerk
City of Imperial
420 S. Imperial Avenue
Imperial, CA 92251
All proposals shall be submitted in sealed envelope(s) and shall be clearly marked:
“SEALED PROPOSAL- DO NOT OPEN WITH REGULAR MAIL.”
Proposals received after the due date and time will be returned unopened. Faxed proposals will
not be accepted. Hand carried proposal will be accepted before the response due date during
normal business hours.
All costs associated with preparation of any proposal shall be the sole responsibility of the
proposer. Each proposal shall be limited to a maximum of 6 pages, using minimum 12 point font
size. Electronic copies of the proposal will not be accepted.
Questions regarding this Request for Proposal may be directed to Othon Mora, Community
Development Director, City of Imperial Community Development Department, 400 South
Imperial Avenue, Suite 101; Imperial, CA 92251 or via email at omora@cityofimperial.org. All
questions should be submitted in writing and all prospective consultants will receive copies of
the questions and responses.
Last day to submit questions is October 21, 2019 by 12:00pm (noon).
Schedule
Release Date
Submittal Date
Award Date
Notice to Proceed Date
Completion Date
Monday, October 7, 2019
Wednesday, October 23, 2019
Wednesday, November 6, 2019
Monday, November 25, 2019
N/A- Ongoing services- On-call
9. Amendments to Request for Proposal
The City reserves the right to amend the RFP by addendum prior to the final proposal submittal
date.
10. Non Commitment of City
The City reserves the right to reject any and all proposals and to waive informalities and minor
irregularities in any proposal reviewed. The City may reject any proposal that does not conform
to the instructions provided in this RFP. Additionally, the City reserves the right to negotiate all
final terms and conditions of any proposal received before entering into a final contract.
City of Imperial 10/2019
On-call Environmental Services
4
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