Stormwater Infrastructure Maintenance and Repair Services

Agency: City of Palm Beach Gardens
State: Florida
Type of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted: Sep 14, 2020
Due: Oct 16, 2020
Solicitation No: ITB2021-127CS
Publication URL: To access bid details, please log in.
Bid Number: ITB2021-127CS
Bid Title: Stormwater Infrastructure Maintenance and Repair Services
Category: Water and Sewer Construction and Repair Services
Status: Open

Description:
The City seeks to hire a stormwater infrastructure contractor.
Publication Date/Time:
9/14/2020 8:00 AM
Closing Date/Time:
10/16/2020 3:00 PM
Bid Opening Information:
Public - amounts read aloud
Contact Person:
Km! Ra, Purchasing and Contracts Director
kmra@pbgfl.com
Related Documents:

Attachment Preview

City of Palm Beach Gardens
10500 North Military Trail, Palm Beach Gardens, FL 33410
PURCHASING DEPARTMENT
INVITATION TO BID
ITB2021-127CS
STORMWATER INFRASTRUCTURE MAINTENANCE AND REPAIR SERVICES
DUE DATE AND TIME
FRIDAY, OCTOBER 16, 2020, AT 3:00PM (LOCAL TIME)
SECTION
1.
2.
3.
4.
5.
TABLE OF CONTENTS
TITLE
Legal Advertisement
Special Terms and Conditions
Technical Specifications and Statements of Work
Pricing Schedule
Affidavits and Forms
Exhibits and Attachments
Solicitation Summary
PAGE
2
3
13
38
39
43
44
INSTRUCTIONS
Responses to this Invitation to Bid must be submitted in a sealed envelope to the Office of the City Clerk, 10500
North Military Trail, Palm Beach Gardens, Florida 33410, on or before the Due Date and time show above. Late
responses will not be accepted. The City’s normal business hours are 8:00 a.m. to 5:00 p.m., Mondays through
Fridays, except holidays. The sealed envelope must have the following information clearly marked on the face of the
envelope: vendor’s name, vendor’s address, Invitation to Bid number and title.
The sealed envelope must contain a signed original of the Solicitation Summary, and a PDF version of your bid on a
CD/DVD or a USB drive. If any of the documents are password-protected, the City may deem your bid non-
responsive. If the completed Solicitation Summary is not included in the sealed envelope as a hard copy, the City
may deem your bid non-responsive. A printed hard copy of your bid is not required.
Timely responses will be publicly opened, read aloud, and recorded by the City Clerk at City Hall on the Due Date
and time stated above. All questions regarding this Solicitation must be submitted in writing to the Purchasing
Department at kmra@pbgfl.com.
This Invitation to Bid is subject to the City’s General Terms and Conditions, which are available for review at
www.pbgfl.com/purchasing. By submitting an offer to this Invitation to Bid, the vendor agrees to be bound by the
City’s General Terms and Conditions.
Page 1 of 44
ITB2021-127CS
Stormwater Infrastructure Maintenance and Repair Services
City of Palm Beach Gardens
10500 North Military Trail, Palm Beach Gardens, FL 33410
LEGAL ADVERTISEMENT
ITB2021-127CS
STORMWATER INFRASTRUCTURE MAINTENANCE AND REPAIR SERVICES
The City of Palm Beach Gardens is seeking offers from qualified contractors to perform maintenance,
inspection, and repair services for the City’s stormwater infrastructure and related systems, in
accordance with the terms, conditions, and specifications contained in this Invitation to Bid.
The Invitation to Bid will be available on Monday, September 14, 2020,at 8:00 a.m. local time on the
City of Palm Beach Gardens website at www.pbgfl.com/purchasing or may be obtained from the Office
of the City Clerk.
Bids must be submitted in a sealed envelope, clearly marked “ITB2021-127CS, Stormwater
Infrastructure Maintenance and Repair Services”, and delivered to the Office of the City Clerk at 10500
North Military Trail, Palm Beach Gardens, Florida 33410.
The deadline for submission of bids is Friday, October 16, 2020, at 3:00 p.m. local time. At that time, all
sealed bids will be publicly opened and read aloud at City Hall, 10500 North Military Trail, Palm Beach
Gardens, Florida 33410.
Late bids will not be accepted and will be returned to the sender unopened.
It is the responsibility of the bidder to ensure all relevant pages are included in its bid. All bidders are
advised to carefully examine the requirements of the Invitation to Bid. Any questions regarding the
completeness or substance of the requirements must be submitted in writing via email to Km! Ra,
Purchasing and Contracts Director, at kmra@pbgfl.com.
The City of Palm Beach Gardens is exempt from Federal and State taxes for tangible personal property.
The City of Palm Beach Gardens reserves the right to accept or reject any or all offers, in whole or in
part, with or without cause, to waive any irregularities and/or technicalities, and to award the contract
on such coverage and terms it deems will best serve the interests of the City.
CITY OF PALM BEACH GARDENS
Patricia Snider, CMC, City Clerk
Publish: Palm Beach Post
Sunday, September 13, 2020
Page 2 of 44
ITB2021-127CS
Stormwater Infrastructure Maintenance and Repair Services
SECTION 1
SPECIAL TERMS AND CONDITIONS
1.1 PURPOSE
The purpose of this solicitation is to establish a contract for the procurement of cleaning, de-
watering, videoing, inspection, minor repairs, maintenance, and repair services for the City’s
storm water infrastructure and related systems. The contract will cover certain identified and
specific services and work. It is not the intent of the City to perform any major repairs under this
contract.
The City has an existing contract, which will expire in March 2021. The contractor is responsible
for regularly inspecting, maintaining, and repairing various stormwater control infrastructure in
the City. The current agreement was issued in 2016 and has no available options to renew.
ANTICIPATED PROCUREMENT SCHEDULE
Event
Date
Invitation to Bid Advertised
September 13, 2020
Pre-Bid Conference
N/A
Due Date and Time for Bids
October 16, 2020
Evaluation Process Begins
October 19, 2020
Evaluation Process Ends
November 2020
Award of Contract
December 2020/January 2021
1.2 PRE-BID CONFERENCE AND SITE VISIT
Intentionally Omitted
1.3 TERM OF CONTRACT: FIVE YEARS
The contract shall commence on the date of the duly executed Agreement and shall remain in
effect for 5 years, contingent upon the completion and submittal of all required bid documents.
The contract shall expire on the last day of the last month of the 5-year contract term.
1.4 OPTIONS TO RENEW:
Intentionally Omitted
1.5 METHOD OF AWARD: TO A SINGLE LOWEST PRICED BIDDER IN THE AGGREGATE
The City will award this contract to the responsive, responsible bidder which submits an offer on
all items listed in the solicitation and whose offer represents the lowest price when all Items are
added in the aggregate. If a bidder fails to submit an offer on all items, its overall offer may be
rejected. The City will award the total contract to a single bidder.
To be considered eligible for contract award the bidder must meet the following minimum
requirements:
o Have no delinquent indebtedness to the City of Palm Beach Gardens or other federal,
state, or municipal agencies.
Page 3 of 44
ITB2021-127CS
Stormwater Infrastructure Maintenance and Repair Services
o Be regularly and consistently engaged in providing the same or similar services to those
being requested in this solicitation.
o Have adequate financial resources, or the ability to obtain such resources as required
during performance of the contract.
o Be able to comply with the required or proposed delivery or performance schedule.
o Have a satisfactory record of performance. Bidders who are or have been deficient in
current or recent contract performance (when the number of contracts and the extent of
the deficiency of each are considered, in the absence of evidence to the contrary or
circumstances properly beyond the control of the vendor) shall be presumed unable to
meet this requirement. Past unsatisfactory performance will ordinarily be sufficient to
justify a finding of non-responsibility.
o Bidders performing work for the City at the time responses to this solicitation are received
may be deemed non-responsible and not considered for award of this solicitation should
their current performance be rated as less than satisfactory by the City. Previous award
of work does not guarantee future award. The bidder must perform satisfactorily and
professionally on all City work undertaken.
o Have a satisfactory record of integrity and business ethics.
o Be properly licensed by the appropriate regulatory agencies for the services to be
performed.
o Not have any previous investigations where the vendor was found at fault and penalized;
or current investigations where disposition is pending by a regulatory agency.
o Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
1.6 PRICES SHALL BE FIXED AND FIRM
The prices offered by the awarded bidder shall remain fixed and firm during the contract term,
and shall not be subject to any adjustments, except as may be provided elsewhere in the contract.
1.7 PRICE ADJUSTMENTS
Intentionally Omitted
1.8 EXAMINATION OF CITY FACILITIES OR INFRASTRUCTURE
Prior to submitting its offer, it is recommended that the bidder visit the locations of the proposed
work and become familiar with any conditions which may in any manner affect the work to be
done or affect the equipment, materials and labor required. The bidder is also advised to examine
carefully any drawings, specifications, or equipment, and become thoroughly aware regarding any
and all conditions and requirements that may in any manner affect the work to be performed
under the contract. No additional allowances will be made because of lack of knowledge of these
conditions.
Page 4 of 44
ITB2021-127CS
Stormwater Infrastructure Maintenance and Repair Services
Attached to this Solicitation is Exhibit A, Assessment and Ranking Report, which was prepared
several years ago. The bidder should read this Report to develop an understanding of the City’s
stormwater infrastructure and systems, and the type of work contemplated under the contract.
To coordinate site visitations and infrastructure inspections please contact the City’s
representative Daniel Widdick at 561.804.7044.
1.9 RESPONSE TIME: TWO HOURS
On a 24- hour basis, the awarded bidder may be required to travel to the site immediately to meet
with City staff, law enforcement, or emergency personnel to resolve an emergency or urgent
situation. The bidder shall have the ability and resources to respond to the City’s request and be
on site within two hours of notification by the City.
1.10 LIQUIDATED DAMAGES
Intentionally Omitted
1.11 INSURANCE
The awarded bidder shall not commence any performance pursuant to the terms of the contract
until certification or evidence of insurance has been received and approved by the City’s Risk
Coordinator or designee.
The required insurance coverage shall be issued by an insurance company authorized, licensed,
and registered to do business in the State of Florida, with the minimum rating of B+ or better, in
accordance with the latest edition of A.M. Best’s Insurance Guide. This insurance shall be
documented in certificates of insurance which provides that the City of Palm Beach Gardens shall
be notified at least 30 days in advance of cancellation, non-renewal, or adverse change. The
receipt of certificates or other documentation of insurance or policies or copies of policies by the
City or by any of its representatives, which indicate less coverage than is required, does not
constitute a waiver of the awarded bidder’s obligation to fulfill the insurance requirements
herein. Deductibles must be acceptable to the City of Palm Beach Gardens.
The awarded bidder shall submit a current certificate of insurance, naming the City of Palm Beach
Gardens as an additional insured and listed as such on the insurance certificate. New certificates
of insurance are to be provided to the City upon expiration.
The awarded bidder shall provide insurance coverage as follows:
i.
WORKERS COMPENSATION
Workers Compensation Insurance to apply for all employees in compliance with the
“Workers Compensation Law” of the State of Florida and all applicable Federal laws. The
City reserves the right not to accept exemptions to the Workers Compensation
requirements of this Solicitation.
ii. COMPREHENSIVE GENERAL LIABILITY
Comprehensive General Liability Insurance - $1,000,000 per occurrence combined single
limit for Bodily Injury Liability and Property Damage Liability, including premises-
operations, products/completed operations, XCU Liability, broad form property damage,
blanket contractual liability, and independent contractors.
Page 5 of 44
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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