Ellaville #18 Timber Sale

Agency: Suwannee River Water Management District
State: Florida
Type of Government: State & Local
Category:
  • F - Natural Resources and Conservation Services
Posted: Oct 9, 2019
Due: Oct 22, 2019
Solicitation No: 19/20-002 WLR
Publication URL: To access bid details, please log in.
Bid Number: 19/20-002 WLR
Bid Title: Ellaville #18 Timber Sale
Category: Bids, Proposals and Qualifications
Status: Open
Bid Recipient: Pennie Flickinger

Description:
This sale is a marked 2nd thinning of pine within the harvest boundaries. All pines marked with blue paint at eye level are to be harvested. All unmarked pines are to remain standing and unharmed. Merchantable hardwoods within the sale area are to be harvested.
Publication Date/Time:
10/8/2019 8:00 AM
Closing Date/Time:
10/22/2019 10:30 PM
Submittal Information:
Pennie Flickinger
Qualifications:
The logger harvesting the timber must be a Master Logger with current certification. The Master Logger must be routinely available on-site during operations.
Special Requirements:
Prior to the harvest operation, a pre-harvest meeting with the successful bidder and his logger will be held. This is a mandatory meeting, and logging will not commence until this meeting takes place.
Miscellaneous:
Brad Ellis with FLORIDA FOREST SERVICE, 7620 133RD Road, Live Oak, FL 32060, is hereby designated as the DISTRICT PROJECT MANAGER.
Related Documents:

Attachment Preview

SRWMD ITB 19/20-002WLR
INVITATION TO BID 19/20-002 WLR
ELLAVILLE #18 TIMBER SALE
Suwannee River Water Management District (SRWMD or Owner) invites you to participate in the
bidding process for timber on the property as described below:
Tract Name & Sale #:
Owner:
District Project Manager:
County/State:
Section/Township/Range:
Acreage (approximate):
Timber Type and Age:
Type of Harvest:
Access and Boundaries:
Contract Information:
Bid Opening Date and Time:
Sealed Bids will be received by:
LOCATION:
ELLAVILLE #18 TIMBER SALE
Suwannee River Water Management District
Florida Forest Service (FFS)
Madison County, Florida
Parts of Section 14, T 1 South, Range 11 East
126 acres
121 acres of 45-year-old planted slash pine, 5 acres of 45-
year-old planted loblolly pine.
This sale is a marked 2nd thinning of pine within the
harvest boundaries. All pines marked with blue paint at
eye level are to be harvested. All unmarked pines are to
remain standing and unharmed. Merchantable hardwoods
within the sale area are to be harvested. The District
Project Manager will routinely make an assessment of the
timber harvest to ensure the objectives are being met.
Access is via County Road 141 (NE Myrrh St.) in eastern
Madison County. The harvest boundaries are shown on the
attached map and designated by roads, firebreaks, a
railroad, a powerline easement and flagging where
necessary. Powerline Gate Combination is 1-9-7-6.
Per Unit Rates pay as cut sale for pine timber.
Governing Board approval meeting November 12, 2019
Contract Length 12 months
Advance Payment - $10,000
Damage Deposit - $10,000
October 22, 2019 10:30 AM (all bids will be opened
immediately thereafter)
Suwannee River Water Management District
Pennie Flickinger
9225 CR 49
Live Oak, Florida 32060
Only those bids made on the enclosed Timber Sale Bid Form will be accepted. The Form must be
filled out completely to be considered. If you need assistance, please call Brad Ellis, FFS, at
386.208.1460, or Steve Carpenter, SRWMD, at 386.362.1001 or 800.226.1066 (FL only).
Delivery of Bid: Bidders are required to complete and submit one (1) original Bid Response Form.
Bid form shall be sent in one envelope to:
Pennie Flickinger, Business Resource Specialist III
Suwannee River Water Management District
9225 CR 49
Live Oak, Florida 32060
Phone: 386.362.1001 or 386.647.3120
Bids are due at the above address prior to 10:30 a.m. October 22, 2019. Bids received after this
time, for any reason, will be rejected.
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SRWMD ITB 19/20-002 WLR
Notice of Timber for Sale Ellaville # 18 Timber Sale
Responses must be hard copy. Please note: FAX or email transmittals will not be accepted.
All responses shall be submitted in sealed envelopes with the invitation number (ITB 19/20-002
WLR) and opening time and date clearly marked in large, bold and/or colored lettering. Responses
delivered in an envelope not properly marked with the Bid number and Bid opening date and time
that are inadvertently opened by District personnel will not be considered.
The bid shall be hand-delivered or mailed, preferably by registered mail. No common carrier
guarantees next-day delivery to District headquarters.
SUMMARIZED TERMS OF THE TIMBER CONTRACT ARE AS FOLLOWS:
1. TIMBER SALE OVERSIGHT: Brad Ellis with FLORIDA FOREST SERVICE, 7620 133RD
Road, Live Oak, FL 32060, is hereby designated as the DISTRICT PROJECT MANAGER.
PURCHASER shall report the commencement, any interruption, recommencement or
completion of harvest operations by telephone or e-mail to the DISTRICT PROJECT
MANAGER at least twenty-four (24) hours prior to such.
2. SPECIES OF TIMBER SOLD: Slash pine and loblolly pine.
3. TERM: The term of this Timber Cutting Contract shall be 12 months from contract
execution.
4. TYPE OF HARVEST: This sale is a marked 2nd thinning of pine within the harvest
boundaries. All pines marked with blue paint at eye level are to be harvested. All unmarked
pines are to remain standing and unharmed. The District Project Manager will routinely
make an assessment of the timber harvest to ensure the objectives are being met.
5. PRODUCT UTILIZATION: PURCHASER shall harvest and fully use, to the extent
practical, all trees conveyed in this offering. All timber shall be measured in tons (one ton
equals 2,000 pounds).
6. TITLE TO TIMBER: Title to the timber shall pass from OWNER to PURCHASER only
when the tree has been severed from the stump.
7. PAYMENTS: Advance Payment of $10,000 from PURCHASER is required under this
Contract at closing. Weekly settlements will be calculated in this manner: Credits will be
made against the Advance Payment at 100% of the weekly gross harvest. When the
Advance Payment is fully utilized, PURCHASER shall make payments to the OWNER.
8. DAMAGE DEPOSIT: PURCHASER shall deposit $10,000 with OWNER, which amount
shall be held by OWNER in escrow without interest, as a damage and security deposit to
assure fulfillment by PURCHASER of PURCHASER'S obligations.
9. LOAD SECURITY TICKETS: DISTRICT PROJECT MANAGER shall provide
PURCHASER with three-part Load Security Tickets and Timber Sale Accountability Log,
which shall be used by PURCHASER, according to instructions, to provide security for
the timber harvested.
10. ROAD RESPONSIBILITIES - PURCHASER will be responsible for roads and road
maintenance. Haul routes and road conditions can be inspected at the bidder's
convenience. The sale area can be accessed directly as shown on the attached map.
PURCHASER will return the roads to their pre-harvest condition or better upon
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SRWMD ITB 19/20-002 WLR
Notice of Timber for Sale Ellaville # 18 Timber Sale
completion of harvest at PURCHASER’S expense.
The widening of the roads beyond existing ditches will not be permitted. If overhanging
trees or tree limbs restrict hauling, they may be pruned cut as instructed by the
DISTRICT PROJECT MANAGER.
11. BEST MANAGEMENT PRACTICES, LISTED SPECIES AND OTHER ITEMS:
a) PURCHASER hereby agrees to use good forestry practices and further agrees to
abide by the Best Management Practices (BMP's) as outlined in the Florida Forest
Service publication, Silviculture Best Management Practices, as well as other
requirements of the State of Florida. PURCHASER shall have up to thirty (30) days
after the expiration of this Contract, but no more than forty-five (45) days, after the
completion of all logging (whichever date is earlier) to bring the tract into full
compliance with all the terms of this Contract, including the completion of necessary
BMP work. OWNER may, at its discretion, extend this period of time due to
excessive wet-weather conditions. Damages arising out of the failure to exercise
BMP's shall be limited to the expenses incurred by any party which carries out
remedial measures reasonably required to bring the site in question into compliance
with the applicable BMP's as set out above.
b) Come Clean, Leave Clean - Non-native, invasive plant infestations are found
throughout the United States. PURCHASER may unknowingly import noxious plant
material from outside areas or take plant material off OWNER’s property and infest
other locales. All road materials and equipment used on OWNER’s property,
including road maintenance equipment, timber harvest equipment, site preparation
equipment, ATVs, or trucks, must be free of invasive plant material before entering
District lands. OWNER’s PROJECT MANAGERs are required to inspect each piece
of equipment before or during operations on OWNER’s property. If PURCHASER is
to perform work within 30 yards of a non-native, invasive-plant infestation, the
OWNER’s representative is required to inspect the equipment before it leaves the
OWNER’s property. The District will designate cleaning areas on each tract for
PURCHASER to clean their equipment, if necessary; the OWNER is responsible for
monitoring the cleaning areas for new infestations.
c) Ecological Issues OWNER has no knowledge of the presence of threatened,
endangered and protected species on the area on which the Timber is located or
over which PURCHASER must transport the Timber, or OWNER has indicated to
PURCHASER the presence and location of said species to the best of OWNER’s
knowledge as shown on the “Project Map”. OWNER does not warrant that such
threatened, endangered or protected species are not present, and PURCHASER is
advised that nothing in this Contract relieves PURCHASER of its responsibility to act
within the law should the presence of such threatened, endangered, or protected
species become known to PURCHASER or to any other party who advises
PURCHASER of the presence of such species. (“…to the knowledge of OWNER…”
shall only include to the knowledge of the DISTRICT PROJECT MANAGER).
PURCHASER AND PURCHASER’s LOGGER shall use caution and shall avoid
running over gopher tortoises or gopher tortoise burrows encountered on the tract or as
shown on the map. OWNER may flag out areas with rare species and remove the
area(s) from the sale area if these species are found during harvest operations.
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SRWMD ITB 19/20-002 WLR
Notice of Timber for Sale Ellaville # 18 Timber Sale
d) Equipment Fluids PURCHASER must follow all local, state and federal regulations
as they relate to fluids, chemicals, oils, lubrications, their containers, and other
equipment wastes; wash and service equipment away from any area that may create
a water quality hazard following Florida Silviculture BMPs; clean up and contain fuel
and oil spills immediately; comply with state and federal regulations when reporting
spills (discharges); and report any fuel, oil, chemical or hazardous waste discharge
to the DISTRICT PROJECT MANAGER immediately. Discharges must be reported
by the PURCHASER in less than 24 hours to the Florida Department of
Environmental Protection (DEP) State Warning Point (800-320-0519). If the
discharge threatens or enters waters of the State the PURCHASER must notify the
National Response Center (800-424-8802) within 1 hour of the discharge. Within 7
days the PURCHASER must submit the required Discharge Report Form to DEP
Bureau of Emergency Response. Under Florida Law and Federal Law PURCHASER
may be subject to penalties because of the discharge itself and if the PURCHASER
fails to report the discharge. PURCHASER will be responsible for all requirements
and costs associated with the cleanup of discharged pollutants or other hazardous
chemicals.
e) Recreation Concerns PURCHASER hereby acknowledges and understands that
public recreation may occur during the harvest, and public safety will take
precedence over all harvest operations. PURCHASER will maintain and secure
equipment when not operating. During operations PURCHASER will maintain a safe
distance from the general public at all times. Harvest equipment, vehicles, and
personnel will not damage or unnecessary block access to roads, trails, or District
facilities. Lands titled to the District are managed under a multiple-use policy that
emphasizes water resource protection, maintenance, and restoration of the land’s
natural state and condition, and provisions for public access and recreation within
those lands. District lands will remain open to the general public during operations
unless otherwise indicated by the District in writing.
12. SCRUTINIZED COMPANY Section 287.135. Florida Statutes, states “A company is
ineligible to, and may not, bid on, submit a proposal for, or enter into a contract with an
agency or local governmental entity for goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering
into a contract, the company is on the Scrutinized Companies that Boycott
Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel
or
b. One Million dollars or more if, at the time of bidding on, submitting a proposal
for, or entering into or renewing such contract, the company:
i. Is on the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to s. 215.473, or
ii. Is engaged in business operations in Cuba or Syria.”
13. INSURANCE REQUIREMENTS - If awarded, the PURCHASER shall provide insurance
as follows:
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SRWMD ITB 19/20-002 WLR
Notice of Timber for Sale Ellaville # 18 Timber Sale
(a) PURCHASER will purchase and maintain all insurance necessary to protect it
from claims under workers' compensation laws, disability benefit laws or other similar
employee benefit laws; from claims for damages because of bodily injury, occupational
sickness or disease, or death of its employees, including claims insured by usual
personal injury liability coverage; from claims for damages because of bodily injury,
sickness or disease, or death of any person other than its employees including claims
insured by usual personal injury liability coverage; and from claims for injury to or
destruction of tangible property, including loss of use resulting therefrom - any or all of
which may arise out of or result from PURCHASER’S operations under this Contract,
whether those operations be by the PURCHASER or by any subcontractor or anyone
directly or indirectly employed by any of them or for whose acts any of them may be
legally liable.
(b) This insurance shall be written for not less than any limits of liability specified in
this Contract or required by law, whichever is greater and shall include contractual
liability insurance. The limits of liability for insurance shall be as follows:
(i) For workers’ compensation insurance, the limits shall be as required by law;
(ii) For motor vehicular liability insurance, the limits shall be for not less than
$500,000 combined single limit;
(iii) For general liability insurance, the limits shall be a minimum of $1,000,000 per
occurrence and $1,000,000 general aggregate.
(c) Before starting the work, PURCHASER will file with the District certificate(s) of
insurance, acceptable to the District, providing evidence that PURCHASER has in full
force and effect the insurance required herein with insurers authorized to do business in
the State of Florida. These certificate(s) shall contain provision(s) that provide, without
limitation, the following:
(i) Name the District as a named or additional insured without waiving any defense
of sovereign immunity or increasing the limits of the District’s liability in excess of the
statutory cap provided under Section 768.28, Florida Statutes.
(ii) The coverage afforded under the policies will not be cancelled or materially
changed until at least 30 days prior written notice has been given to the District.
ADDITIONAL INFORMATION
1. HARVEST PLAN - This sale is a marked 2nd thinning of pine within the harvest
boundaries. All pines marked with blue paint at eye level are to be harvested. All unmarked
pines are to remain standing and unharmed. The District Project Manager will routinely
make an assessment of the timber harvest to ensure the objectives are being met.
The PURCHASER is required to harvest and merchandize all merchantable products to their
highest value. The District reserves the right to stop harvesting if the logging crew does not
comply with harvest plans as interpreted by DISTRICT PROJECT MANAGER. Failure to
follow the Harvest Plan may result in the removal of the logging crew by the District.
PURCHASER will return the roads to their pre-harvest condition or better upon completion
of harvest at PURCHASER’S expense. This may require grading and filling holes with
clean fill or limerock as currently exist on the road and approved by District. The widening
of the roads beyond existing ditches will not be permitted. If overhanging trees or tree
limbs restrict hauling, they may be pruned or cut as instructed by the DISTRICT PROJECT
MANAGER.
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