ARDMORE AIRPARK WASTE WATER
TREATMENT PLANT IMPROVEMENTS
BID NO. : 23-101
Bid Documents, Contract, Bonds, Affidavits
Site Drawings, and Specifications
The City of Ardmore
23 South Washington
Ardmore, Oklahoma 73401
ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
City of Ardmore, 23 South Washington, Ardmore, OK 73401; (580) 226-2100
Separate sealed Bids for Bid No.: 23-101 – ARDMORE AIRPARK WASTE WATER TREATMENT
PLANT IMPROVEMENTS and all appurtenances thereto, will be received at the office of the
Purchasing Department, at the above address until 3:00 P.M., Local Time., on February 23, 2023,
and then at said Office publicly opened and read aloud.
Project includes the furnishing of labor, equipment and materials to construct a new mechanical
waste water treatment plant to include influent and effluent lift stations with forcemains,
sequential batch reactor process, mechanical bar screen, chlorination and de-chlorination
equipment, yard piping, electrical, controls, a preengineered metal building, and other additional
items necessary for a complete & functional installation.
Pre-Bid Conference: Refer to Instructions for Bidders
Each Bid must be accompanied by a BID BOND payable to the OWNER for Five Percent (5%) of the
total amount of the BID. A certified check may be used in lieu of a BID BOND. PERFORMANCE,
MAINTENANCE AND STATUTORY PAYMENT BONDS in the amount of one-hundred percent (100%)
of the Contract Price, with a corporate surety approved by the OWNER, will be required for the
faithful performance of the contract.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may
be withdrawn prior to the above scheduled time for the opening of BIDS or authorized
postponement thereof. Any BID received after the time and date specified shall not be
considered. No BIDDER may withdraw a BID within sixty (60) calendar days following the actual
date of the opening thereof.
The OWNER reserves the right to: change dates the bid will be considered; waive all informalities;
reject any and all bids; choose whether to accept alternates, if applicable; adjust quantities; and
add or omit items of work as deemed necessary to conform with budget or other constraints; and
to accept that bid deemed most advantageous for value received.
Bids shall be made in accordance with the Instructions for Bidders contained in the Contract
Documents. Contract Documents may be examined or obtained at the City of Ardmore’s
Purchasing Office, located on the 1st floor of City Hall at 23 South Washington, Ardmore,
Oklahoma. The Purchasing Department may be reached at (580) 221-2582. Plans may be obtained
via electronic file transfer at no charge.
City of Ardmore, Oklahoma
Published in The Sunday Ardmoreite on Sunday, January 29, 2023 and Sunday, February 5, 2023.
INSTRUCTIONS FOR BIDDERS
Bids will be received by the City of Ardmore, Oklahoma, (hereinafter called the “City”), at the City
of Ardmore Purchasing Office, 23 South Washington, Ardmore, OK, 73401, until 3:00 p.m. local
time, on the 23rd day of February, 2023, and then at said office publicly opened and read aloud.
Obtaining Contract Documents
The Contract Documents may be obtained or examined at the offices of the City Purchasing
Coordinator, 23 South Washington, Ardmore, OK 73401. Plans may be obtained via electronic file
transfer at no charge. The Purchasing Department may also be reached at (580) 221-2582.
Project Analysis and Bid Preparation
Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar
with the Contract Documents. The failure or omission of any bidder to do any of the foregoing
shall in no way relieve any bidder from any obligation with respect to its bid.
Bidders must satisfy themselves on the accuracy of the estimated quantities in the Bid Proposal by
examination of the site and a review of the drawings and specifications, including addenda. After
bids have been submitted, no bidder shall assert that there was a misunderstanding concerning
the quantities of work or of the nature of the work to be done.
A pre-bid meeting will be held in the Commission Chambers of Ardmore City Hall, 23 S.
Washington, Ardmore, OK 73401, at 10:00 A.M., February 15, 2023.
The Contract Documents contain the provisions required for the execution of the project.
Information obtained from an officer, agent, or employee of the City, or any other person, shall
not affect the risks or obligations assumed by the contractor or relieve the contractor from
fulfilling any of the conditions of this contract.
In the event that alternate bids are solicited, they will be listed in numerical order with the highest
priority being number one (#1), second priority being number two (#2), etc. If and when alternates
are used, the low bidders will be selected by the lowest and best bid, considering all bids, which
include the selected alternate bids. The alternates will be listed in consecutive priority order to
remain within the funds available for the project.
All bids must be made on the required bid proposal form. All blank spaces for bid prices must be
filled-in, in ink or typewriter, and the bid form must be fully completed and executed when
submitted. Two (2) copies of the bid form are required. A conditional or qualified bid will not be
Each bid must be submitted in a sealed envelope addressed to:
City of Ardmore
23 South Washington
Ardmore, OK 73401
Each sealed envelope containing a bid must be plainly marked on the outside:
ARDMORE AIRPARK WASTE WATER TREATMENT
PLANT IMPROVEMENTS - BID NO.: 23-101
along with the bidder’s name, address, and phone number.
If the bid is forwarded by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed to the Purchasing Department, as described above.
The City may waive any informalities or minor defects or reject any and all bids. Any bid may be
withdrawn prior to the above-scheduled time for the opening of bids or authorized postponement
thereof. Any bid received after the time and date specified shall not be considered. No bidder
may withdraw a bid within sixty (60) days after the actual date of the opening thereof.
Each bid must be accompanied by a bid bond payable to the City for five percent (5%) of the total
amount of the bid. In lieu of a bid bond, bidders may submit certified checks or irrevocable letters
of credit. As soon as the bid amounts have been compared, the City will return the bonds of all
except the three (3) lowest responsible bidders. When the agreement is executed, the bonds of
the two (2) remaining unsuccessful bidders will be returned. The bid bond of the successful bidder
will be retained until the statutory payment bond, performance bond, and maintenance bond have
been executed and approved, after which it will be returned.
Sealed bids will be opened shortly after 3:00 pm local time on February 23, 2023, in random order
and read aloud. Bids will be opened in the City Hall Commission Chambers, at 23 South
Washington, Ardmore, OK 73401. Upon opening, City staff will verify that the bid is presented on
the designated Bid Proposal and that the bid is accompanied by the required Bid Bond or suitable
substitute. Bids without bid surety and executed affidavits will not be read nor tabulated.
Submittal of Bonds and Execution of Contract
The City will cause the bids to be tabulated and thereafter contact the apparent low and qualified
bidder. The City may choose then to make such investigations as deemed necessary to determine
the ability of the bidder to perform the work; and the bidder shall furnish to the City all such
information and data for this purpose as the City may request. The City reserves the right to reject
any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that
such bidder is properly qualified to carry out the obligations of the contract and specifications and
to satisfactorily complete the work contemplated therein. The low bidder shall supply the names
and addresses of previous clients, major material suppliers, and subcontractors, when required to
do so by the City. Should there be reasons why the contract cannot be awarded within the
specified period, the time may be extended by mutual agreement between the City and the
A performance bond, maintenance bond, and a statutory payment bond, each in the amount of
one-hundred percent (100%) of the contract price and each with a corporate surety approved by
the City, shall be required for the faithful performance of the contract. The party to whom the
contract is to be awarded will be required to execute the contract and obtain the performance
bond, statutory payment bond and maintenance bond within fifteen (15) calendar days from the
date when Notice of Award is delivered to the bidder.
Attorneys-in-fact who sign bid bonds, maintenance bonds, payment bonds, and performance
bonds must file with each bond a certified copy of their Power of Attorney bearing the effective
date of such appointment as attorney-in-fact.
In case of failure of the bidder to execute the contract, the City may consider the bidder in default,
in which case the bid bond accompanying the proposal shall become the property of the City.
The City, within fifteen (15) days of receipt of acceptable performance bond, statutory payment
bond, maintenance bond, and contract signed by the bidder, shall sign the contract and return to
such party an executed duplicate of the contract. Should the City not execute the agreement
within such period, the bidder may, by written notice, withdraw the signed contract. Such notice
of withdrawal shall be effective upon receipt of the notice by the City.
Upon or within ten (10) days following execution of the construction contract, the City and
selected contractor shall conduct a Pre-Work Conference, following which, the Notice to Proceed
shall be issued. Should there arise reasons why the Notice to Proceed cannot be issued within
such period, the time may be extended by mutual agreement between the City and contractor. If
the Notice to Proceed has not been issued within the ten (10) day period or within the period
mutually agreed upon, the contractor may terminate the contract without further liability on the
part of either party.
Prospective Bidders are further advised that, if awarded the Contract, the bidder shall be required
to complete the work required under the Base Bid in 365 calendar days of issuance of the Notice
to Proceed. Furthermore, the contract includes a provision for liquidated damages in the amount
of one-thousand dollars ($1,000.00) per day if all work required under the Base Bid is not
completed in the stipulated period(s).
SPECIAL NOTE TO BIDDERS:
As a part of the bid on this project, the successful bidder will be required to meet all requirements
of the Underground Facilities Damage Prevention Act when engaged in work within the public
right-of-way in the same manner as in private right-of-way. Successful Bidder shall assist the City
by verifying the location/size/type of their existing facilities within the project limits.