IFB No. 20-02-TV - Pump Station 52 Sewer Improvements

Agency: County of Spotsylvania
State: Virginia
Type of Government: State & Local
Category:
  • 43 - Pumps and Compressors
  • Y - Construction of Structures and Facilities
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: Oct 11, 2019
Due: Oct 23, 2019
Solicitation No: IFB No. 20-02-TV
Publication URL: To access bid details, please log in.
  • IFB No. 20-02-TV - Pump Station 52 Sewer Improvements
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    IFB #20-02-TV Pump Station 52 Sewer Improvements
    COUNTY OF SPOTSYLVANIA, VIRGINIA
    INVITATION FOR BID (IFB) #20-02-TV
    PUMP STATION 52 SEWER IMPROVEMENTS
    September 27, 2019
    Name of Soliciting Public Body:
    County of Spotsylvania, Procurement Division
    P.O. Box 215
    8800 Courthouse Road, 2nd Floor Room 414
    Spotsylvania, VA 22553
    A non-mandatory pre-bid meeting will be held October 3, 2019 @ 10:00 AM, at the Spotsylvania County Utilities
    Department located at 600 Hudgins Road, Fredericksburg, VA 22408.
    Sealed Bids Will Be Received until October 23, 2019 at 2:00 PM for Furnishing the Services Described Herein.
    Bids Shall Be Mailed Or Hand Delivered To:
    Spotsylvania County Procurement Division
    P.O. Box 215
    8800 Courthouse Road, 2nd Floor Room 414
    Spotsylvania, VA 22553
    All Inquiries For Information Should Be Directed To:
    Toni Vaughan, Senior Procurement Officer
    Phone: (540) 507-7524
    Email: tvaughan@spotsylvania.va.us
    All updates are posted on the Spotsylvania County web site at http://www.spotsylvania.va.us/374/Solicitations
    It is the responsibility of the vendor to check back for updates.
    1
    IFB #20-02-TV Pump Station 52 Sewer Improvements
    TABLE OF CONTENTS
    I. PURPOSE
    II. BASIS OF AWARD
    III. INSTRUCTION TO BIDDERS
    IV. SCOPE OF WORK
    V. CONTRACT PERFORMANCE
    VI. TERMS AND CONDITIONS
    PAGE 3
    PAGE 3
    PAGE 3
    PAGE 6
    PAGE 7
    PAGE 11
    ATTACHMENT A SPOTSYLVANIA COUNTY SPECIFICATIONS
    ATTACHMENT B SPOTSYLVANIA COUNTY PLANS
    ATTACHMENT C GENERAL REQUIREMENTS FAWN LAKE COMMUNITY ASSOCIATION
    ATTACHMENT D SECTION V. CONSTRUCTION RULES, REGULATIONS AND
    GUIDELINES OF FAWN LAKE DESIGN REVIEW AND CONSTRUCTION STANDARDS
    MANUAL
    ATTACHMENT E BID FORMS
    2
    I. PURPOSE
    IFB #20-02-TV Pump Station 52 Sewer Improvements
    The County of Spotsylvania, VA is seeking bids from qualified Contractors to provide construction services
    and materials to construct the Pump Station 52 sewer improvements. The site for these services will be in
    the Fawn Lake subdivision located at 10703 Kirkland Drive, Spotsylvania, VA 22551. The successful
    Contractor shall perform all construction activities and provide all construction management, necessary
    tools, equipment, materials, fuel, insurance, personnel, and supervision to complete the Project as described
    herein. The successful Contractor shall fulfill the obligations of any Contract resulting from this IFB at the
    direction of the County and follow accordingly all federal, state and local regulations.
    II. BASIS OF AWARD
    The award of a contract resulting from this Invitation for Bid shall be based on the following criteria
    submitted from the lowest responsive and responsible bidder:
    Price - The bids will be evaluated and contract award will be made to the lowest responsive and responsible
    bidder according to Spotsylvania County Procurement Policy. Contract award will be based on the Total Bid
    Price, as stated on Attachment E, Bid Form. Contingency items will not be considered when making an
    award. In case of arithmetic errors, the unit price will govern.
    The County reserves the right to reject any and all bids in whole or in part and to waive any informality prior
    to making an award.
    III. INSTRUCTIONS TO BIDDERS
    A. This competitive sealed bidding procurement shall be conducted in accordance with the
    Spotsylvania County Procurement Policy. The Procurement Policy is available at
    http://www.spotsylvania.va.us/377/Spotsylvania-County-Policies
    B. Bids may be withdrawn at any time before the bid opening. A Bidder wishing to withdraw the bid
    after bid opening may do so in accordance with Spotsylvania Procurement Policy Section 2-24.
    C. Bids must be made by utilizing, initialing and signing Attachment E, Bid Form. The Bid Form (all
    pages) of this IFB must be completed and returned for a bidder to be considered responsive.
    Specifications incorporated into this Invitation to Bid shall be followed accordingly.
    The Response Statement of the Bid Form must be completed in a sufficient manner to allow for a
    detailed comparison of the IFB Specifications and the bidder’s proposed construction work to
    ascertain adherence to the Specifications. The bidder must explain in the Response Statement any
    deviations from the Specifications.
    D. All inquiries for information regarding bid submission requirements or procurement procedures shall
    be directed to:
    Toni Vaughan, Senior Procurement Officer
    Phone: (540) 507-7524
    3
    E-Mail: tvaughan@spotsylvania.va.us
    IFB #20-02-TV Pump Station 52 Sewer Improvements
    Questions must be e-mailed to Spotsylvania County. All responses to inquiries will be in writing
    in the form of an Addendum and will be posted on the Procurement Division website -
    http://www.spotsylvania.va.us/374/Solicitations. Questions from Bidders must be received by 12
    noon, on October 11, 2019. The County is not responsible for verbal clarification of
    information provided by parties other than staff of the Procurement Division.
    E. Bidders are responsible for familiarizing themselves with all of the requirements stated herein.
    F. All bids must be in a sealed envelope and clearly marked in the lower left hand corner:
    Business/Contractor Name
    Sealed Bid, Spotsylvania County IFB #20-02-TV, Pump Station 52 Sewer Improvements
    Bid Opening: 2:00 PM, October 23, 2019
    DO NOT OPEN
    G. Bids will be accepted until the time stated on Page 1 of this IFB. Bids will be opened at the
    Spotsylvania County Procurement Division, 8800 Courthouse Road (the Marshall Center), 2nd Floor
    Room 414, Spotsylvania, VA 22553.
    The Bidder has the sole responsibility to have their bid received by the Spotsylvania County
    Procurement Division at the above address and by the above stated time and date. Please note that
    Federal Express and other overnight delivery services do not guarantee morning delivery to
    Spotsylvania, Virginia. Next day delivery usually arrives in mid-to-late afternoon. Also, please
    note that USPS deliveries require additional days from the post office to the Procurement
    Office. If you will be using one of these services for delivery of your bid, please take this
    information into consideration.
    H. Late Bids shall not be considered and will be returned to bidder unopened if received by special
    carrier or not accepted if hand delivered by bidder. The time of receipt shall be determined by the
    time clock stamp in the Procurement Division, Room 414.
    Inclement weather: In the event that Spotsylvania County is closed during the scheduled times for a
    pre-bid (pre-proposal) conference or bid opening; the pre-bid conference or bid opening will occur in
    the next business day that Spotsylvania County is open at the appropriate times as stated in the IFB.
    No exceptions will be made in this situation. Please contact the procurement officer as stated in the
    IFB for information pertaining to this procurement.
    I. Specifications incorporated into this Invitation to Bid should be followed accordingly. Bids must be
    made by utilizing and signing the Bid Forms. The bid form must include the total bid price, warranty
    details and exceptions to the specification (if any), to be considered responsive. The Bid Form in its
    entirety must be completed and returned for a bidder to be considered responsive.
    J. All warranties shall commence from the date of Spotsylvania County’s acceptance of the completed
    4
    IFB #20-02-TV Pump Station 52 Sewer Improvements
    work. The contractor warrants that, unless otherwise specified, all materials and equipment
    incorporated in the work under the contract shall be new, first class condition, and in accordance with
    the contract documents. The contractor further warrants that all workmanship shall be of the highest
    quality and in accordance with contract documents and shall be performed by persons qualified at
    their respective trades. Work not conforming to these warranties shall be considered defective. This
    warranty of materials and workmanship separate and independent from and in addition to any of
    the contractor’s other guarantees or obligations in this contract.
    The minimum warranty/maintenance period for the construction and related accessories shall be at
    least two years unless otherwise specified in the Specifications incorporated herein and made part of
    this IFB and shall start from the date of Spotsylvania County’s acceptance of the completed work.
    K. BID BOND: All bids shall be accompanied by a Bid Bond from a surety company selected by the
    Bidder, which is legally authorized to do business in Virginia in the amount of five percent (5%) of
    the amount of the bid if the bid price is in an amount of or over $100,000. If the bid price is less than
    $100,000 the County may ask for a bid bond after the opening of the IFB and performance and
    payment bonds before work commences. In lieu of a Bid Bond, a Bidder may furnish a certified
    check or cash escrow in the face amount required for the bond. Such bid guarantee shall be submitted
    with the understanding of the following: It shall guarantee that the Bidder will not withdraw his bid
    during the period of 150 days following the opening of bids; if his bid is accepted, he will enter into
    a formal Contract with Spotsylvania County in accordance with the County Agreement or Purchase
    Order included as a part of the Contract Documents; and the Standard Performance Bond and the
    Standard Labor and Material Payment Bond shall be given. And further, in the event of the
    withdrawal of the said bid within said period, or failure to enter into said Contract and give said
    Bonds within ten (10) days after he has received Notice of Award, the Bidder shall be liable to the
    Spotsylvania County Board of Supervisors for the lesser of (i) the difference between the Bid for
    which the Bond was written and the next low Bid, or (ii) the face amount of the Bid Bond. This
    amount represents the damage to the Spotsylvania County Board of Supervisors on account of the
    default of the Bidder in any particular hereof.
    L. As a guideline, Spotsylvania County anticipates the following timetable for selection of a Contractor.
    Date
    Activity/Event
    September 27, 2019
    Invitation for Bid Issued
    October 3, 2019
    Non-mandatory pre-bid meeting 10:00 AM
    October 11, 2019
    Deadline for Questions is 12:00 noon
    October 23, 2019
    Bids Due by 2:00 p.m. Deadline
    M. Bid price will include freight to the specified delivery location in Spotsylvania County, Virginia, and
    associated insurance. It shall be the responsibility of the contractor to make all arrangements for
    delivery, unloading, receiving and storing materials. The County will not assume any responsibility
    5
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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