Marshall Streetscape Improvement Project, VDOT Proj. No. EN08-030-120, C501, UPC 91227

Agency: County of Fauquier
State: Virginia
Type of Government: State & Local
Category:
  • Y - Construction of Structures and Facilities
Posted: Nov 7, 2019
Due: Nov 21, 2019
Solicitation No: IFB 9-20sm
Publication URL: To access bid details, please log in.
Marshall Streetscape Improvement Project, VDOT Proj. No. EN08-030-120, C501, UPC 91227
  • Department: Procurement
  • RFP Number: IFB 9-20sm, MPBC Sign In Sheets 11/6 @ 9 a.m.
  • Start Date: 10/25/2019 3:20 PM
  • Close Date: 11/21/2019 2:30 PM

IFB 9-20sm, Marshall Streetscape Improvement Project, VDOT Project No. EN08-030-120, C501, UPC 91227, TAP 030-7(085), is open for VDOT Pre-Qualified Contractors to construct the Marshall Streetscape Improvement Project in Marshall, VA. This project includes Federal Transportation Alternative Funds administered by VDOT. A Mandatory Pre-Bid Conference will be held starting at 9:00 a.m. November 6, 2019, at the Marshall Community Center, located at 4133-A Rectortown Road, Marshall, VA. Attendance at this MPBC is REQUIRED in order to submit a bid . A copy of the MPBC sign-in is available below.

Project Manual and Project Plan set, are available for download at the LPDA FTP site, link provided on cover page of IFB and posted below. Two additional reports provided below as referenced in the IFB.

https://lpdanet-my.sharepoint.com/:f:/g/personal/tristan_lpda_net/EjYHr-KCfxRGqP4szXg-j7sB2qkqU3xNWP3aAu9EbX-eZg?e=h98EZy

Sealed bids are due in the Procurement Division office no later than 2:30, November 21, 2019. Contact susan.monaco@fauquiercounty.gov or 540-422-8348.

IFB 9-20sm_Marshall-Streetscape-Project_VDOT EN08-030-120-C501

Geotechnical Report:

MMS Geotech Report, Jan 2011, 8 pgs

DEQ approved CAP Addendum:

Marshall MS Project_2001-3068_RCAPD_2019-08-06

A copy of the Mandatory Pre-Bid Sign In, 3 pages, held 11/6/19 @ 9 a.m., provided below; will become part of Addendum #1 presently in development.

MPBC Sign-In_IFB 9-20sm_Marshall-Streetscape_110619

Attachment Preview

FAUQUIER COUNTY GOVERNMENT AND PUBLIC SCHOOLS
INVITATION FOR BIDS (IFB)
Issue Date: October 25, 2019
IFB 9-20sm, VDOT Project No. EN08-030-120, P101,
R201, C501, UPC 91227
Title:
Marshall Streetscape Improvement Project
Issued By:
Fauquier County Government, Finance Department/Procurement Division
Alice Jane Childs Office Building, 320 Hospital Drive, Suite 23, Warrenton, VA 20186
The Project Engineer is the County staff with sub-consultants LPDA, Lochner, and EPR with Construction
Engineering and Inspection services provided by WRA, LLP; the Project Manual (110 pages, Rev. 8/13/19)
and Project Plan Set (69 pages, dated 7/24/19), which may be downloaded by accessing the LPDA ftp site:
https://lpdanet-my.sharepoint.com/:f:/g/personal/tristan_lpda_net/EjYHr-KCfxRGqP4szXg-
j7sB2qkqU3xNWP3aAu9EbX-eZg?e=h98EZy
Additional materials provided include a Geotechnical report and ECC CAP Addendum (see next page)
Sealed Bids Will Be Received Until 2:30 p.m., November 21, 2019 For Furnishing the Services Described
Herein And Then Opened In Public. Bidders may submit questions to the parties noted below up to (insert
date).
All inquiries for information should be directed to: Susan R. Monaco, CPPO, CPPB, Procurement Manager, Phone (540)
422-8348 Fax (540) 422-8355 e-mail: susan.monaco@fauquiercounty.gov Technical information requests should be
directed to Donnie Kozanecki, PLA, County Construction Project Manager, Phone 540-422-8476, e-mail
Donnie.kozanecki@fauquiercounty.gov with a copy of the request to Susan R. Monaco, Procurement Manager.
IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING DEPARTMENT SHOWN ABOVE, IF BIDS ARE
HAND DELIVERED DELIVER TO: ALICE JANE CHILDS OFFICE BUILDING, 320 HOSPITAL DRIVE,
2ND FLOOR, SUITE 23, WARRENTON, VA, 20186.
MANDATORY Pre-Bid Conference: A MANDATORY pre-bid conference will be held starting 9:00a.m.,
Wednesday, November 6, 2019, in the Marshall Community Center, Marshall, VA. Attendance at this pre-
bid is required, in order to submit a bid for this project. See Page 4, Section 3 for additional information.
ATTENTION ALL BIDDERS: FOR CONDITIONS OF BIDDING, INCLUDING INSTRUCTIONS
REGARDING BID SUBMISSIONS, PLEASE REFER TO ATTACHED GENERAL CONDITIONS AND
INSTRUCTIONS TO BIDDERS.
IF YOU NEED ANY REASONABLE ACCOMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO PARTICIPATE IN
THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS POSSIBLE.
No-Bid Response: If you do not wish to bid on this solicitation, return this page only via fax (540) 422-8355
or mail, after completing the information below.
Vendor Name:
Address:
Phone/Fax:
Reason for your no-bid response:
IFB 9-20sm, Marshall Streetscape Improv Proj.
1
INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS
TABLE OF CONTENTS
DESCRIPTION
PAGE NUMBER
1.0 PURPOSE
3
2.0 SCOPE OF WORK
3
3.0 MANDATORY PRE-BID CONFERENCE
4
4.0 TIME FOR COMPLETION
5
5.0 BOND REQUIREMENTS
6
6.0 CONTRACT ADMINISTRATION
6
7.0 INSURANCE REQUIREMENTS
7
8.0 INSTRUCTIONS FOR SUBMITTING BIDS
7
9.0 EVALUATION AND AWARD
10
10.0 CONTRACTOR REGISTRATION
10
11.0 QUALIFICATION OF BIDDER
10
12.0 LISTING OF SUBCONTRACTORS
11
13.0 SCC REGISTRATION REQUIREMENTS
11
14.0 DEQ-CAP/CONTAMINATION, SOIL/WATER
11
15.0 SUPPLEMENTAL CONDITIONS
12
GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION
16-48
STATE CORPORATION COMMISSION FORM
INSURANCE CHECKLIST
BID & BID-RELATED FORMS
49
50
51-55
FEDERAL PROVISIONS, 82 PAGES as PDF pgs. 56-137 of IFB
IMPORTANT NOTE TO BIDDERS: BE SURE TO RETURN ALL REQUIRED FORMS INCLUDING THOSE
CONTAINED IN THE “FEDERAL PROVISIONS” SECTION OF THE IFB WITH YOUR BID SUBMISSION, FOR
YOUR BID TO BE CONSIDERED RESPONSIVE. SEE CHECKLIST PROVIDED ON THE BID FORM, FOR
FEDERAL PROVISION FORMS AND RELATED DEADLINES.
BID DOCUMENTS:
This IFB, total 137 pages inclusive of required Federal Provisions, and any subsequently issued Addenda
Project Manual, 110 pages, Rev. 8/13/19, and full Project Plan set, 69 pages stamped 7/24/2019, available via
the link provided on cover page.
Also for Bidder reference, a Geotechnical Report by WDP Associates, dated 1/24/11, 8 pages, and DEQ approved
CAP addendum, dated 8/6/19, 54 pages, provided on both websites.
IFB 9-20sm, Marshall Streetscape Improv Proj.
2
1. PURPOSE
The purpose and intent of the Invitation for Bid is to solicit sealed bids from VDOT Pre-qualified
Bidders to construct the Marshall Streetscape Improvement Project in Marshall, Virginia The project
shall be awarded as a Base Bid, as noted on the Bid Form, pending VDOT and Board of Supervisor
review and approval. This project includes Federal Transportation Alternative Funds administered by
the Virginia Department of Transportation (VDOT). This Solicitation is issued by the Fauquier County
Government and Public Schools Procurement Division on behalf of Fauquier County, a Political
Subdivision of the Commonwealth of Virginia, herein after referred to as County” or “Owner”.
2. SCOPE OF WORK
2.1. Contractor shall provide all materials, labor, tools, equipment and incidentals necessary for
completion and acceptance of the work described herein and attached hereto, with the
exception of petroleum contamination remediation work to be completed through ECC as
outlined in Section 14 and the ECC Addendum, provided with the IFB. Note: a 12%DBE goal
has been established for this project. Note; Davis Bacon wage compliance is required as part
of this project and the grant funding; while a current Davis Bacon wage sheet is provided in
the Federal Provisions, Bidders are advised that the appropriate minimum wage rates
determined by the Secretary of Labor to be prevailing in Fauquier County, Virginia, for the
date of the bid opening, are those that the Contractor shall utilize.
2.2. Important note to Bidders: A Geotechnical Report prepared by WDP Associates, dated January
24, 2011, eight pages in length is provided for Bidder informational purposes on the
Procurement and eVA solicitation sites.
2.3. Contractor shall perform all work in accordance with the Virginia Department of
Transportation VDOT 2016 Road and Bridge Specifications (latest revision), VDOT 2016
Road and Bridge Standards (latest revision), 2009 MUTCD (latest revision), 2011 Virginia
Supplement to the MUTCD (latest revision), and 2011 Virginia Work Area Protection Manual
revision 2, and Project Supplemental Specifications, unless otherwise stated in the contract
documents.
2.4. The project generally includes streetscape improvements including sidewalks and curb &
gutter; pedestrian and bicyclist amenities, and landscaping along the north and south sides of
Main Street (Route 55) in the Town of Marshall between, or immediately adjacent, where it
intersects with Winchester Rd (Route 17)/Rectortown Rd (eastern end) and Frost Street
(western end), and underground utilities to include the installation of duct banks for electric
and communication utilities on the north side of Main Street in Fauquier County.
2.5. The project area has a known area of petroleum contamination, with an open Corrective Action
Plan (CAP) through the Virginia Department of Environmental Quality. If any contamination
is found during construction, primarily within the area of the duct bank installation, such
remediation work will be predominately overseen and completed by ECC or their sub-
consultant. The Contractor will not be responsible for the disposal and related remediation
work, as outlined in the included CAP Addendum. See Section 14 for additional details, and,
the CAP Addendum, which is included as a separate attachment to this IFB.
2.6. Substitution: The Owner will not consider any requests for approval of product substitutions
prior to submittal of bids.
2.7. This project is funded through a combination of federal funding programs, administered by the
Virginia Department of Transportation (VDOT), through the Federal Highway Administration
IFB 9-20sm, Marshall Streetscape Improv Proj.
3
including Transportation Enhancement Act and Transportation Alternatives programs. As
such, the Owner works in coordination with the Construction, Engineering, and Inspection
Services (CEI) contractor in the oversight and related compliance activities for this project
during construction.
2.8. Undergrounding of utilities will be completed by the respective utility company. The utility
companies will inspect duct banks for acceptance and requiring flagging services at the time
of undergrounding.
2.9. Comprehensive and/or detailed documentation of existing conditions of the project area are
not included. Therefore, prior to bid submission, the Contractor must visit and thoroughly
examine the entire project area and the conditions under which the work is to be performed.
No extras will be allowed for work resulting from the Contractor's failure to thoroughly
examine existing conditions.
2.10. The Contractor will be responsible for the appropriate storage of the CEI firm’s nuclear gauge
at the work or staging site.
3.0 MANDATORY PRE-BID CONFERENCE
A MANDATORY Pre-Bid Conference (MPBC) will be held on Wednesday, November 6, 2019
starting at 9:00 a.m., local prevailing time, at the Marshall Community Center located at 4133-A
Rectortown Road, Marshall, VA, 20115. The purpose of this conference is to allow potential bidders
an opportunity to present questions and obtain clarification relative to any facet of this solicitation.
Bidders who intend to submit a bid MUST attend, or send a representative to attend, this
meeting; a sign-in sheet at the MPBC will serve as the record of attendance, and will be posted
following the meeting, then released as part of the first Addendum. Bring a copy of the solicitation
with you. Any changes resulting from this conference will be issued in a written addendum to the
solicitation. A brief site walk will take place immediately following the MPBC.
3.1 Addenda and Interpretations: No oral interpretations or clarifications of meaning of the Plans,
Specifications or other Bid Documents will be made to any Bidder. Any and all requests for
such interpretation shall be submitted in writing, to the Procurement Manager and County
Construction Manager noted on the cover page of this IFB.
To be given consideration, forms containing questions must be received by the date noted on
page one. For clarity: Bidders shall submit each request for interpretation or clarification of
this IFB on a separate Form. Any and all such interpretations and any supplemental instructions
deemed necessary by the Procurement Manager, County Contract Administrator or
Construction Project Manager will be in the form of written Addenda to the Bid Documents
which will be distributed to all prospective Bidders who have received Plans and
Specifications, no later than ten (10) days prior to the date fixed for receiving Bids.
Additionally, these Addenda will be posted on the Procurement Division/Solicitation site.
Failure of any Bidder to receive any such Addenda shall not relieve the Bidder from any
obligation under its Bid as submitted. All Addenda so issued shall become part of the Contract
Documents, and Bidders must indicate receipt of Addenda on the Bid Form where noted. Any
questions or clarification of Addenda shall be made prior to submission of bid.
IFB 9-20sm, Marshall Streetscape Improv Proj.
4
4.0 TIME FOR COMPLETION
Time is of the essence with respect to the completion of this project. The Contractor shall adequately
staff the project to complete the work and to maintain a consistent level of performance within time set
by the Contract Documents. The Contractor is responsible for the sequencing, scheduling and
coordinating of the Work, for monitoring the progress of the Work, and for taking appropriate action
to keep the Work on schedule.
Unless otherwise specified or extended by the Owner at the time of the signing of the Contract, the
Contractor shall, within ten (10) consecutive calendar days after full execution of the Contract or date
of Notice to Proceed, whichever is of the earlier date, prepare and submit to the Owner a Preliminary
Schedule for accomplishing the Work based upon the completion time stated in the Contract. The
Preliminary Schedule shall be shown in a Critical Path Method, which can be periodically updated to
reflect actual progress. Unless otherwise specified or extended by the Owner at the time of the signing
of the Contract, the Contractor shall, within twenty (20) consecutive calendar days after full execution
of the Contract, or date of Notice to Proceed, whichever is the earlier date, prepare and submit in a
similar manner a fully complete progress schedule for accomplishing the Work. No progress payment
will be payable to the Contractor until a preliminary schedule has been submitted which is acceptable
to the Owner. Neither the second progress payment nor any subsequent payment shall be payable to
the Contractor until the Contractor has submitted an approved fully complete progress schedule.
The Contractor shall commence work under this contract within ten (10) calendar days of the date of
“Notice to Proceed”, which is expected to be issued pending VDOT approval and permission to
proceed with requesting award approval from the Fauquier County Board of Supervisor at their
regularly scheduled meeting which occurs the 2nd Thursday of each month and, upon receipt of the
required Performance and Payment Bonds,. Substantial completion of the Base Bid work inclusive of
all work and seeding shall occur within 240 calendar days from notice to proceed. Final Completion
of the project shall occur within 30 calendar days from substantial completion. Alternatively,
considering the time of year this project is being bid and potentially awarded, the entire project should
take no longer than 270 calendar days from Notice to Proceed, to Final Completion, but once sidewalk
closures commence, the Contractor shall have no more than 240 calendar days to reach Substantial
Completion and, 30 days after Final Completion, in order to minimize disruption of citizen and
business access and flow in that area. Contractor shall provide their acceptance and agreement to this
schedule or, shall provide an estimated completion date on the bid form where indicated, if better than
the timeframes noted herein.
For purposes of this Contract, Substantial Completion shall be achieved upon the Contractor’s
completion of all work specified by the Contract except that grass seeding shall be considered
substantially complete upon its proper installation; however, the Contractor shall retain full
responsibility for stable vegetation before the Contractor is released from the project.
If the Contractor shall neglect, fail or refuse to achieve Substantial Completion within the time
specified in the Contract, or within such further times as may be properly granted by the Owner in
accordance with the provisions of the Contract, then the Contractor will notify the Owner 14 days in
advance of the listed Substantial Completion and that the punch list items remain unresolved.
Extensions of time due to factors beyond the control of the Contractor shall be requested as defined in
the bid documents.
4.1 Liquidated Damages: As noted further herein, there will be no percentage of retainage withheld
for this project. For each calendar day that any work remains incomplete after the Contract
time limit specified for the completion of the work, the County will assess liquidated damages
IFB 9-20sm, Marshall Streetscape Improv Proj.
5
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