CITY OF RICHMOND
DEPARTMENT OF PROCUREMENT SERVICES
January 15, 2021
Invitation for Bid IFB #210005387
Chevrolet Parts and Service
Due Date: February 2, 2021 – Time: 10:00 AM
Opening Date: February 2, 2021 – Time: 2:00 PM
Receipt Location: City Hall, 900 East Broad Street, 11th Floor, Room 1104
NOTE: Bidders choosing to submit bids through hand-delivery should allow extra time for delivery of
bids. Because City of Richmond government offices are currently closed to non-essential personnel due to
COVID-19, hand-delivered bids will be accepted only during the hours of 9:00am to 4:00pm Monday
through Friday at the 9th Street entrance to City Hall at 900 East Broad Street, Richmond, Virginia 23219.
Bidders choosing to hand-deliver bids must call Corliss Spurlock at (804) 489-7232 when arriving at City
Hall, and Corliss Spurlock will meet the bidder at the 9th Street entrance of City Hall to collect the
submittal. Bids will not be accepted after the Due Date and Time listed above.
Invitation for Bid Prepared by:
Name: Corliss P. Spurlock
Title: Senior Procurement Analyst
Telephone: (804) 646-5804
Fax: (804) 646-5989
City of Richmond, Department of Procurement Services
900 East Broad Street, Room 1104, Richmond, VA 23219
This signature sheet must be included as part of the bidder’s bid, or the City will not consider the
bid. The bidder’s signature below certifies that this bid as submitted complies with, and the bidder
agrees to be legally bound by, all terms and conditions set forth in Invitation for Bids No.
210005387 for Chevrolet Parts and Service. The undersigned hereby represents and warrants
that the undersigned is duly authorized to sign and submit this bid on behalf of the bidder.
Complete Legal Name of Bidder Firm:
“Order from” Address:
“Remit to” Address:
Federal EIN / SSN:
Printed Name of Signatory:
Title of Signatory:
Telephone Number with Area Code:
Fax Number with Area Code:
STATEMENT OF NO OFFER
Bidders not submitting an offer for the commodity or service requested must fax this form to the
Department of Procurement Services at (804) 646-5989 prior to the solicitation due date.
Questions concerning requirements must be brought to the attention of the Contracting Officer
responsible for this solicitation at least ten business days prior to the solicitation closing date.
The undersigned firm declines to submit an offer on the IFB for the following reasons:
Unable to meet statement of needs
Requirements are unclear or restrictive (explain in remarks)
Unable to meet required delivery or performance date
Unable to meet insurance requirements
Insufficient time to respond to the solicitation
Do not offer requested commodity or service, please remove our name from the City of
Richmond’s bidder’s list for this commodity or service only.
Other (explain in remarks)
A firm’s failure to return completed form may result in the removal from the City of Richmond
bidder’s list for the commodity or service requested above.
STATE CORPORATION COMMISSION FORM
Complete Legal Name of Bidder Firm:
Virginia State Corporation Commission registration information. The bidder:
is a corporation or other business entity with the following State Corporation Commission
is not a corporation, limited liability company, limited partnership, registered limited liability
partnership, or business trust
is an out-of-state business entity that does not regularly and continuously maintain as part of
its ordinary and customary business any employees, agents, offices, facilities, or inventories in
Virginia (not counting any employees or agents in Virginia who merely solicit orders that
require acceptance outside Virginia before they become contracts, and not counting any
incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and
repair goods in accordance with the contracts by which such goods were sold and shipped into
Virginia from bidder’s out-of-state location)
is an out-of-state business entity that is including with this bid an opinion of legal counsel
which accurately and completely discloses the undersigned bidder’s current contacts with
Virginia and describes why those contacts do not constitute the transaction of business in
Virginia within the meaning of section 13.1-757 or other similar provisions in Titles 13.1 or
50 of the Code of Virginia
has not completed any of the foregoing options but currently has pending before the State
Corporation Commission an application for authority to transact business in the
Commonwealth of Virginia and wishes to be considered for a waiver to allow the bidder to
submit the State Corporation Commission identification number after the due date for bids.
The bidder shall promptly provide any information the City requires to enable the City to
properly evaluate the bidder’s request for such a waiver. The City reserves the right to
determine in its sole discretion whether to allow such a waiver.
PRICE LIST FORM
The successful bidder(s) shall furnish a % discount off of the list price that shall be offered to Fleet
Management for all parts, material, fluids and lubricants used in the performance of this contract.
The following discount shall be offered to Fleet Management for parts, material, fluids and
_____________% off the list price and will be delivered within ___ hours after receipt of the order
and shall carry warranty of ______________ months/miles.
If applicable, please submit with your bid Attachment A identifying any vehicles included in the
specifications that you do not have the capability of servicing.
The Award shall be made to the lowest responsive and responsible bidder based upon
Regular Labor; Overtime Labor and Weekend/Holiday Labor Rates. To be considered
for an award, bidders shall bid on all Labor Rates.
Labor Rate Descriptions
• Regular Labor Rate:
• Overtime Labor Rate
• Weekend/Holiday Labor Rate
I HEARBY CERTIFY THAT I AM AUTHORIZED TO SIGN AS A REPRESENTATIVE FOR THE FIRM.
PRINT NAME AND TITLE