IFB#210005387 - Chevrolet Parts and Service

Agency:	City of Richmond
State:	Virginia
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Jan 15, 2021
Due:	Feb 2, 2021
Publication URL:	To access bid details, please log in.

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CITY OF RICHMOND

DEPARTMENT OF PROCUREMENT SERVICES

RICHMOND, VIRGINIA

(804) 646-5716

January 15, 2021

Invitation for Bid IFB #210005387

Chevrolet Parts and Service

Due Date: February 2, 2021 – Time: 10:00 AM

Opening Date: February 2, 2021 – Time: 2:00 PM

Receipt Location: City Hall, 900 East Broad Street, 11th Floor, Room 1104

NOTE: Bidders choosing to submit bids through hand-delivery should allow extra time for delivery of

bids. Because City of Richmond government offices are currently closed to non-essential personnel due to

COVID-19, hand-delivered bids will be accepted only during the hours of 9:00am to 4:00pm Monday

through Friday at the 9th Street entrance to City Hall at 900 East Broad Street, Richmond, Virginia 23219.

Bidders choosing to hand-deliver bids must call Corliss Spurlock at (804) 489-7232 when arriving at City

Hall, and Corliss Spurlock will meet the bidder at the 9th Street entrance of City Hall to collect the

submittal. Bids will not be accepted after the Due Date and Time listed above.

Invitation for Bid Prepared by:

Name: Corliss P. Spurlock

Title: Senior Procurement Analyst

Telephone: (804) 646-5804

Fax: (804) 646-5989

Email: Corliss.Spurlock@richmondgov.com

City of Richmond, Department of Procurement Services

900 East Broad Street, Room 1104, Richmond, VA 23219

http://www.richmondgov.com/Procurement/BidsProposals.aspx

SIGNATURE SHEET

This signature sheet must be included as part of the bidder’s bid, or the City will not consider the

bid. The bidder’s signature below certifies that this bid as submitted complies with, and the bidder

agrees to be legally bound by, all terms and conditions set forth in Invitation for Bids No.

210005387 for Chevrolet Parts and Service. The undersigned hereby represents and warrants

that the undersigned is duly authorized to sign and submit this bid on behalf of the bidder.

Complete Legal Name of Bidder Firm:

“Order from” Address:

“Remit to” Address:

Federal EIN / SSN:

Authorized Signature:

Printed Name of Signatory:

Title of Signatory:

Telephone Number with Area Code:

Fax Number with Area Code:

E-Mail Address:

Date:

STATEMENT OF NO OFFER

Bidders not submitting an offer for the commodity or service requested must fax this form to the

Department of Procurement Services at (804) 646-5989 prior to the solicitation due date.

Questions concerning requirements must be brought to the attention of the Contracting Officer

responsible for this solicitation at least ten business days prior to the solicitation closing date.

IFB No.:

Service:

The undersigned firm declines to submit an offer on the IFB for the following reasons:

Remarks:

Unable to meet statement of needs

Requirements are unclear or restrictive (explain in remarks)

Unable to meet required delivery or performance date

Unable to meet insurance requirements

Insufficient time to respond to the solicitation

Do not offer requested commodity or service, please remove our name from the City of

Richmond’s bidder’s list for this commodity or service only.

Other (explain in remarks)

A firm’s failure to return completed form may result in the removal from the City of Richmond

bidder’s list for the commodity or service requested above.

Firm Name:

Authorized Representative:

Signature:

Telephone:

Date:

STATE CORPORATION COMMISSION FORM

Complete Legal Name of Bidder Firm:

Virginia State Corporation Commission registration information. The bidder:

 is a corporation or other business entity with the following State Corporation Commission

identification number:

____________________

-OR-

 is not a corporation, limited liability company, limited partnership, registered limited liability

partnership, or business trust

-OR-

 is an out-of-state business entity that does not regularly and continuously maintain as part of

its ordinary and customary business any employees, agents, offices, facilities, or inventories in

Virginia (not counting any employees or agents in Virginia who merely solicit orders that

require acceptance outside Virginia before they become contracts, and not counting any

incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and

repair goods in accordance with the contracts by which such goods were sold and shipped into

Virginia from bidder’s out-of-state location)

-OR-

 is an out-of-state business entity that is including with this bid an opinion of legal counsel

which accurately and completely discloses the undersigned bidder’s current contacts with

Virginia and describes why those contacts do not constitute the transaction of business in

Virginia within the meaning of section 13.1-757 or other similar provisions in Titles 13.1 or

50 of the Code of Virginia

-OR-

 has not completed any of the foregoing options but currently has pending before the State

Corporation Commission an application for authority to transact business in the

Commonwealth of Virginia and wishes to be considered for a waiver to allow the bidder to

submit the State Corporation Commission identification number after the due date for bids.

The bidder shall promptly provide any information the City requires to enable the City to

properly evaluate the bidder’s request for such a waiver. The City reserves the right to

determine in its sole discretion whether to allow such a waiver.

PRICE LIST FORM

The successful bidder(s) shall furnish a % discount off of the list price that shall be offered to Fleet

Management for all parts, material, fluids and lubricants used in the performance of this contract.

The following discount shall be offered to Fleet Management for parts, material, fluids and

lubricants:

_____________% off the list price and will be delivered within ___ hours after receipt of the order

and shall carry warranty of ______________ months/miles.

If applicable, please submit with your bid Attachment A identifying any vehicles included in the

specifications that you do not have the capability of servicing.

The Award shall be made to the lowest responsive and responsible bidder based upon

Regular Labor; Overtime Labor and Weekend/Holiday Labor Rates. To be considered

for an award, bidders shall bid on all Labor Rates.

Labor Rate Descriptions

• Regular Labor Rate:

• Overtime Labor Rate

• Weekend/Holiday Labor Rate

Hourly Rate

$___________/Hour

I HEARBY CERTIFY THAT I AM AUTHORIZED TO SIGN AS A REPRESENTATIVE FOR THE FIRM.

AUTHORIZED SIGNATURE

DATE

PRINT NAME AND TITLE

FIRM NAME

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IFB#210005387 - Chevrolet Parts and Service

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